Department ID Management
You can perform printing management using department IDs and PINs/passwords.
1.
Display the [Device Settings] tab.
Click [
] (Start) → [Devices and Printers].
] (Start) → [Devices and Printers].The above is for Windows 7 and Server 2008 R2.
For Windows 10: Click [Settings] → [Devices] → [Printers & scanners] → [Related settings] → [Devices and printers].
For Windows 8, 8.1, Server 2012 and Server 2012 R2: From the desktop, display the charm bar to the right of the screen, and click or tap [
Settings] → [Control Panel] → [Devices and Printers].
Settings] → [Control Panel] → [Devices and Printers].For Windows Vista and Server 2008: Click [] (Start) → [Control Panel] → [Printers].
] (Start) → [Control Panel] → [Printers].For Windows Server 2003/Server 2003 R2: Click [Start] → [Printers and Faxes] (or [Start] → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes]).
Right-click the icon of the printer you are using → click [Printer properties] (or [Properties]).
Click the [Device Settings] tab.
2.
Select [Department ID Management] or select [User Management] → [Department ID Management] → click [Settings].
3.
Select [Allow PIN Setting]/[Allow Password Setting] → enter [Department ID] and [PIN]/[Password].
To confirm the printer settings: Click [Verify]
To confirm the Department ID and PIN each time you print: Select [Confirm Department ID/PIN When Printing].
To confirm the Department ID and PIN each time you print: Select [Confirm Department ID/PIN When Printing].
4.
Click [OK] → click [Apply] in the [Device Settings] tab.
5.
Click the print button in the application.
6.
If the [Confirm Department ID/PIN]/[Confirm Department ID/Password] dialog box is displayed, confirm the settings.
Printing starts.
About this Function
Supported Printers
A printer connected to the network.
Required Conditions
An account with full control permission for the printer.
Installation of Canon Driver Information Assist Service (installable from the printer driver installer).
References
If no PIN/password is set in the [Department ID/PIN Settings]/[Department ID/Password Settings] dialog box, you must enter the PIN/password each time you print.
In the [Department ID/PIN Settings]/[Department ID/Password Settings] dialog box or the [Confirm Department ID/PIN]/[Confirm Department ID/Password] dialog box, if the input department ID or PIN/password is not recognized, refer to "Cannot Get Device Status or Use Department ID Management Function and User Authentication Function."