Sending Multiple Documents via Fax from the Desktop Browser Screen
You can use a [Fax] output button registered in the output bar to send multiple documents as a single document via fax.
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NOTE
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To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a [Fax] output button. Also, to fax documents as a single document, [Combine selected documents into one with Editor to send fax] must be selected in the [Fax] output button settings. For information on registering and setting buttons, see the following.
You can retrieve the fax number from the document properties. For more information, see the following.
If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a [Fax] output button, you will not be able to fax that document using the [Fax] output button.
If you selected a folder, the documents in the folder are sent via fax.
If you send an image whose width or height exceeds 482.6 mm (19 inches) via fax, it is reduced to fit inside 482.6 mm (19 inches), with the aspect ratio retained.
If a paper size is specified in the output size settings, the image is reduced to fit the specified paper size.
If [Auto (Size)] is selected in the output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image.
[File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]
When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size.
If information for the resolution is not included in the image, the image is converted at 96 dpi.
To send faxes with the IP fax function, your device must support the IP fax function.
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1.
Select a document/folder to fax in the File List View Window.
2.
Click [Fax] output button.
Or, follow one of the steps described below.
Drag and drop the document/folder to [Fax] output button
Right-click to select the document or folder, drag and drop it to [Fax] output button, and select [Multiple Document Order Settings] from the displayed menu
When you select a single document, the [Fax Sending Settings] is displayed. Proceed to step 5.
When you select multiple documents or folders, the [Multiple Document Order Settings] is displayed. In this case, proceed to step 3.
If you selected [Multiple Document Order Settings] in step 2, proceed to step 3.
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NOTE
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When the selected documents contain an IWB document, a confirmation message appears to inform you that any existing print settings for that IWB document will not be reflected when faxing. Click [OK]. When you select the [Do not show this message again] check box, this message will not appear the next time.
You can also use one of the following methods to perform the same operation.
Click [Fax] output button displayed on the ribbon or toolbar
Click ▼ for a [Fax] output button displayed on the ribbon or toolbar, and select [Execution]
If buttons are not displayed on the ribbon or toolbar, see the following to display them.
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3.
Select a document in [Document Processing Order] and click [Up] or [Down] to specify the order in which to fax the documents.
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NOTE
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For more information on the [Multiple Document Order Settings], see the following.
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4.
Click [OK].
The [Fax Sending Settings] is displayed.
5.
Configure the fax destination.
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NOTE
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For details on how to set the destination address, see the following.
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6.
Configure the cover sheet settings if necessary.
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NOTE
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For more information on how to configure cover sheet settings, see the following.
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7.
To specify a job name for the fax document to be sent, enter the name in [Document Name].
8.
To send a document using an external number, select the [Specify Outside Dialing Prefix] check box and enter the fax number in [Outside Dialing Prefix].
9.
When specifying the line to be used, select it from the [Select Line (G3/G4)] pull-down list.
Select [Auto (G3/G4)] when specifying line is not required. Send faxes using the prior sending line specified by the device.
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NOTE
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If you send a fax with the IP fax function, this setting will be disabled.
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10.
Select the [Insert annotations and send] check box to include annotations when sending the fax.
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NOTE
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Annotations added with something other than Desktop Editor may be faxed regardless of whether you select the [Insert annotations and send] check box, depending on the type of annotation.
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11.
Click [Detailed Settings].
[Detailed Settings] is displayed.
12.
To receive e-mail notification when sending is complete, set the items in [Detailed Settings].
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[Job Done Notice]
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Select this check box to receive e-mail notification when sending is complete in the status of the pull-down list.
The content of the pull-down list differs according to the settings of the fax driver.
For more information, see the Help of the fax driver.
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[E-Mail Address for Notification]
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Enter the e-mail address to which notification mail is sent.
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13.
Click [OK].
[Fax Sending Settings] is displayed again.
14.
Click [OK].
The faxing starts.
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NOTE
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For more information on the status of fax jobs, see the following.
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