About Circulating Documents

Document circulation is a function for sending and receiving files (documents) between members using shared folders on a network.

Documents are sent and received using My Tray in [Libraries] on the Navigation Window and [Folder] output buttons registered on the Desktop Browser screen. The document which you drag and drop to a [Folder] output button is transferred to the My Tray of the recipient. You can edit, as necessary, and circulate documents that arrive in the My Tray.

You can attach a simple comment and an annotation or a digital stamp, using Desktop Editor, to the document to be circulated.

For example, you can send a document with a comment such as "Can I have your approval please?" Another example is if the person who receives the document returns the approved document with an attached digital stamp, or transfers it to another person. As these examples show, the document circulation function enables you to easily approve documents.

Configuring the settings for My Tray and the [Folder] output button is required to circulate documents.

Create a folder to receive documents, and set it to transfer documents to My Tray.

Specify the destination folder for the [Folder] output button.

The document notification icon on the Taskbar, the [List of Unread/Modified Documents], or a notification sound can notify you when a document is transferred from a destination folder to My Tray.

For more information on how to send a document, see the following.

Edit the opened document and return it, or send it to another person.

For more information on opening received documents, see the following.