Sending Documents as E-Mails Directly from the Machine

This section describes how to scan documents and send them as e-mails directly from the machine. Scanned documents are sent as e-mail attachments in JPEG, PDF, or other digital file formats. You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails.
To send e-mails directly from the machine, you must complete preparations in advance, including specification of mail server settings. Configuring Scan Settings (Sending E-Mail)
When you specify multiple destinations, the second and following destinations must be ones registered in the Address Book. As for Cc and Bcc, you can only specify destinations registered in the Address Book. To use the Address Book, you must complete the necessary registration procedure in advance.
Registering in the Address Book
Place the document(s). Placing Documents
Press  and tap <Scan>.
When the logon screen appears, use the numeric keys to enter the user name and password. Then select the authentication server and press . Logging on to the Machine
Tap <E-Mail>.
Enter the destination using the numeric keys, and tap <Apply>.
On how to enter text, see Entering Text.
To use the Address Book to quickly specify destinations:Sending Using Registered Destinations (E-Mail/Shared Folder)
Specify multiple destinations, including Cc/Bcc destinations, as necessary.
Tap <Destination>, and select the method for specifying destinations.
Specify the scanning settings as necessary.
Tap the settings. Specifying Detailed Settings
The file name of a scanned document is automatically assigned based on the following format: "communication management number (four digits)_sent date and time_document number (three digits).file extension."
Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2015 at 07:00:05 P.M.
You cannot specify file names yourself.
Specify the subject, body, reply-to address, and priority for the e-mail as necessary.
The subject and the priority are set to "Attached Image" and "Standard" respectively by default.
The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent.
The reply-to address is not set by default. If you want to display the reply-to address differently from that of the machine, specify the address from among those registered in the Address Book. If no destination is registered in the Address Book, see Registering in the Address Book.
To specify subject/body
To specify reply-to address
To specify priority
Press  to start sending.
Scanning of the document starts.
To cancel sending, tap <Cancel>  <Yes>. Canceling Sending Documents (E-Mail/Shared Folder)
When placing documents in the feeder in step 1
When scanning is complete, the e-mail is sent.
When placing documents on the platen glass in step 1
If a Send Error Occurs
Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically.
To clear the mailbox
When the mailbox is cleared, all e-mail in the server mailbox is deleted. When you specify the e-mail account that you use usually, you should first check whether any e-mail in the mailbox needs to be kept.
If you always want to scan with the same settings: Changing Default Settings
If you want to specify the e-mail sender name: Register Unit Name (E-Mail)