1
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Click [Register New Department].
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2
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Specify the required settings and click [OK].
[Department ID]
Enter a number of up to seven digits for the Department ID. [Set PIN]
To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes. [Restrict Functions]
Select the check boxes of the items you want to set, and then enter the maximum number of pages that can be copied/printed/scanned for those departments. NOTE:
Total Prints is the combined number of copies, prints, and scans that are allowed.
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1
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Click the corresponding text link under [Department ID] to edit.
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2
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Change the settings as necessary and click [OK].
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NOTE
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[Department ID Page Total]You can check the total numbers of pages copied, printed, scanned, or faxed for each Department ID.
If you want to return the counts to zero, click the corresponding text link under [Department ID] and click [Clear Count] [OK]. If you want to return the counts of all Department IDs to zero, click [Clear All Counts] [OK].
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NOTE
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Using the control panelIf you only want to enable or disable the settings, you can use <Menu> in the <Home> screen. Department ID Management On/Off
Logging on to the machine
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IMPORTANT
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To perform the following procedure, log on to your computer with an administrator account.
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1
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Select the [Use Department ID Management] check box and click [Settings] on the right of it.
For the fax driver, select [Department ID Management] in [User Management], click [Settings], and then select the [Allow PIN Settings] check box to enable the PIN setting.
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2
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Specify the settings as necessary and click [OK].
[Allow PIN Settings]
Select the check box to enable the PIN setting. [Department ID]
Enter a number of up to seven digits for the Department ID. [PIN]
Enter a number of up to seven digits for the PIN if it is set for the Department ID. [Verify]
Click to verify that the correct ID and PIN are entered. This function is not available if the machine and the computer are connected via a USB or WSD (Web Services on Devices) port. [Confirm Department ID/PIN When Printing]/[Confirm Department ID/PIN When Sending Faxes]
Select the check box to display the [Confirm Department ID/PIN] pop-up screen each time you print or fax from a computer. [Authenticate Department ID/PIN at Device]
Select the check box if the machine and the computer are connected via a USB or WSD port. |
3
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Click [OK].
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NOTE
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Logging on to the machine
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