Overview of This Function
If you press [Fax] on the Main Menu, the Fax Basic Features screen appears. The Fax function enables you to scan documents and send them to specified destinations via fax.
You can also send a fax from [Scan and Send]. To send a fax using [Scan and Send], set [Display Fax Function] to
'On' → set <Enable Fax in Scan and Send Function> to 'On' before sending. (See "Display Fax Function.")
'On' → set <Enable Fax in Scan and Send Function> to 'On' before sending. (See "Display Fax Function.")
The flow of basic operations for sending a fax is as follows:
Fax Basic Features Screen
The screen below, which appears when you select [Fax] on the Main Menu screen, is called the Fax Basic Features screen.
1 | Destinations Press to display the number of specified destinations. |
2 | Destination Press to display the destination entered using the numeric keys. |
3 |  Press to specify the following settings: Register to Quick Menu Change Default Settings Register Options Shortcuts Change Default LDAP Search Conditions Register/Edit Information for Each User [Register/Edit Information for Each User] appears only if you are managing users by login service, such as SSO-H. For more information, see "Authentication Method Settings for Sending Operations." |
4 | [Previous Settings] Press to recall the last three send jobs, including the destinations, scan settings, and send settings. |
5 | Resolution Press to specify the resolution. |
6 | Scan Size Press to specify the size for scanning. |
7 | Shortcuts to [Options] Press to select an [Options] mode. [Density], [Original Type], [2-Sided Original], and [Different Size Originals] are set as default. (See "Assigning Shortcuts.") |
8 | [Options] Press to set useful fax functions such as sending different sized originals together or 2-sided originals. |
9 | One-Touch Button Number Entry Button Press to specify the destination by entering the number for a one-touch button. |
10 | One-Touch Buttons Press to specify destinations stored in one-touch buttons. |
11 | Register One-Touch Button Press to register destinations in one-touch buttons. |
12 | [Address Book] Press to select a destination from the Address Book. |
13 | [PIN Code] Press to enter the PIN (Personal Identification Number) code. You can press this key only if [Option] is selected for PIN code position. If [Prefix], [Suffix], or [Off] is selected for PIN code position, this key is grayed out. (See "Using a PIN Code.") |
14 | [Details] Press to check or change the selected destination. |
15 | [Delete Dest.] Press to delete the selected destination. |
16 | [To Remote Add. Book] Press to specify destinations registered in the one-touch buttons of a server machine by accessing from a client machine on the network. |
17 | [Pause] Press to insert a pause after the country code or at the end of the fax number when you send a fax to overseas. If you press [Pause] between numbers, the letter <p> appears. If you press [Pause] at the end of a number, the letter <P> appears. |
18 | [Backspace] Press to delete the incorrect number before the cursor. |
19 | Subaddress Press to set an optional subaddress and password. Specify the settings as necessary. [Set Details] Displayed when multiple lines are set to be used. Press to set the subaddress and password, or to select the telephone line to use for transmission. |
20 | [OK] Press to specify a destination after entering a fax number using  to  (numeric keys). After pressing this button, you can specify another destination. |
21 | [Cancel] Press to return to the previous screen. |
NOTE |
If you set [Display Fax Function] to 'Off', [Fax] does not appear in the Main Menu. (See "Display Fax Function.") You can use multiple lines in the following case: If [No. of TX Lines] is set to two lines when using the Remote Fax function (See "Remote Fax TX Settings.") |
Address Book Screen
You can use various methods to search for destinations from the Address Book on the screen for selecting destinations. You can also search using a combination of these methods.
1 | Specify Type of Destination drop-down list Press [All],  (Fax) or  (Group) to display registered destinations for each type. |
2 | Address List drop-down list Press the Address List drop-down list to display a list of Address Lists 1 to 10 and one-touch buttons. Address lists categorize the addresses stored in the Address Book. |
3 | Change Address Book Press [Change Addr. Book] to switch the display to the [Local], [Remote], or [LDAP Server] address book. |
4 | [Search by Name] Press [Search by Name] to display the search screen for a destination name. |
5 | Search Initial Letter button Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. |
You can further narrow the search by entering multiple consecutive characters, starting with the first character of the destination name. You can also refine the addresses displayed by entering multiple characters from the Keyboard screen.
1 | [ABC] - [Sym] Press to display the characters you can enter. The range of letters or the symbols you can enter are displayed. |
2 | [Keyboard] Press to display the keyboard on the touch panel display. |
3 | [Clear] Press to delete all of the text entered. |
4 | [Backspace] Press to delete the last letter entered. |
NOTE |
Press [Search by Name] to close the screen for narrowing the address book and return to the previous screen. If you select [All], destinations registered in one-touch buttons also appear. However, you cannot delete destinations registered in one-touch buttons. For instructions on deleting one-touch buttons, see "Storing/Editing/Deleting One-Touch Buttons." To cancel a selected destination, select the destination again. [Access No.] appears on the screen if [Manage Address Book Access Numbers] is set to 'On'. (See "Managing the Address Book with Access Numbers.") |