Registering Destinations in the Address Book

 
You can register a recipient's fax number or an e-mail address that can be used when sending scanned documents in the Address Book. You can also register an I-fax destination, a file server folder location (IP address and path), and the storage (Advanced Box) of a Canon multifunction printer* in the Address Book as a destination.

* Available only for the imageRUNNER ADVANCE series
To register a destination for your own use, you need to log in with personal authentication management. Managing Users
Registering/editing/deleting of destinations can also be performed from the following screens:
<Address Book> on the Fax Basic Features screen  Basic Operations for Sending Faxes
<Address Book> on the Scan Basic Features screen  Basic Operations for Scanning Originals 
1
Press <Dest./Fwd. Settings>. <Home> Screen
2
Press <Register Destinations>.
3
Press <Register New Destination>.
4
Select functions you want to register.
Select the functions to use for the destination, from <Fax>, <E-Mail>, <I-Fax>, or <File>.
5
Press <Name>  enter the destination name, and press <OK>.
6
Select the address list from <Personal Address List>, User Group Address Lists, <Address List 1> to <Address List 10> and <Address List for Admin.>.
If you want to register the destination for your own use, select <Personal Address List>.
If you want to register the destination which only an administrator can edit, select <Address List for Admin.>.
If you want to share the destination with a registered user group, select a registered User Group Address List.
<Address List 1> to <Address List 10> can be regarded as 10 separate address books. Classifying an address list by departments or by business partners makes them easier to find when specifying a destination. It is also easier to manage an address list if you change their names to department name or business partner name (<Rename Address List>).
You can also manage User Group Address Lists by enabling only the administrator to register/edit destinations from the Remote UI. (<Set Destination> <Use User Group Address List>)
7
Configure settings depending on the function selected in step 4.
Fax
E-mail
I-fax
File server/Advanced Box
8
Press <OK>  <Close>.
When destinations are managed by access numbers, enter the access number (Restricting Access to Destinations Registered in the Address Book) after pressing <Next> in step 8.
If you try to send to a file server/Advanced Box in which <Confirm Before Sending> is set to <On>, a screen appears prompting you to enter a user name and password. In this case, enter the previously set password. If you want to register a file server/Advanced Box in a group address, set <Confirm Before Sending> to <Off>. You cannot send to a group address including a file server/Advanced Box in which <Confirm Before Sending> is set to <On>.
Multiple destinations registered in the Address Book can be combined into a group. For details, see Registering Multiple Destinations as a Group.
To change or delete the information of destinations registered in the Address Book, see Editing the Registered Destinations in the Address Book.
UPN can be used only if you are sending to a computer belonging to a domain operated with Active Directory.
TIPS
If the LDAP server has already been registered in the machine (Registering the LDAP Server), you can search for destinations and register them in the Address Book. Press <Dest./Fwd. Settings>  <Register Destinations>  <Register New Destination>  <Register from LDAP Server> and search for destinations using <Search by Conditions> or <Search by Name>.
When the user name and password are correct but the search result is empty, check the time setting both on the LDAP server and the machine. If the time setting between the LDAP server and the machine differs by five minutes or more, a search cannot be performed.
If multiple destinations are displayed as search results, you can register up to 256 of them at one time.
The information that can be obtained via the LDAP server consists of only names and fax numbers/addresses. Register other information from <Details/Edit> as necessary.
You cannot search for destinations on an LDAP server from both the control panel and the Remote UI at the same time.
When searching for destinations on an LDAP server from the control panel of the machine, you can specify four search conditions. On the other hand, when searching for destinations on an LDAP server from the Remote UI, you can only specify one search condition.
You may need to enter the user name and password. Enter the user name and password of the machine registered in the LDAP server. If authentication information is not used, search with the user name and password fields in the Remote UI left blank.
Registering an address from the send history
You can register a destination in the Address Book from sent job logs in the <Status Monitor> screen. This saves the labor of manually entering a fax number and other destination information, and contributes to prevention of wrong transmission due to use of destination information registered incorrectly. When you specify an address in sent job logs and press <Register Destination>  <Address Book>, a screen for registering various items of destination information.
Checking Status and Log for Sent and Received Documents
Checking Status and Log for Scanned Documents
40K3-03C