When the screen for selecting the original thickness appears, select the thickness of the original being used. (Appears if <Original Thickness Defaults for Scan from Feeder>is set to <Always Specify>. <Original Thickness Defaults for Scan from Feeder>)
To check the detailed information about the specified destination, select the desired destination using and and press <Details>. To delete a destination from the specified destinations, press <Delete Dest.>.
You can only change destinations from <Details> specified using the New Destination and destinations obtained via an LDAP server.
<ECM TX>, <Sending Speed>, and <Long Distance> do not appear when you specify a destination from the Remote Address Book.
If the server machine is performing the System Manager information settings, authentication between the server machine and the client machine is performed while the client machine is obtaining the Remote Address Book/one-touch buttons. Authentication is performed by matching the System Manager ID and System Manager PIN set by the server machine and client machine. Changing the System Manager ID and PIN The availability of the Remote Address Book/one-touch buttons depends on the status of the System Manager information settings for the server machine and client machine, as shown below.
When the server machine is performing the System Manager information settings
When the client machine is performing the System Manager information settings
The System Manager ID and System PIN for the server machine and client machine match
Can use the Remote Address Book/One-Touch Button
Performing
Performing
Matches
Yes
Does Not Match
No
Not Performing
-
No
Not Performing
Performing
-
Yes
Not Performing
-
Yes
Specifying Destinations from the Address Book
1
Press <Address Book>.
2
Select the destination and press <OK>.
If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book.
To use the Remote Address Book, press <To Remote Address Book>. When <Change Address Book> is displayed, press <Change Address Book> <Remote>.
Destination type buttons
Pressing anddisplays fax and group destinations, respectively.
Drop-down list for selection of Address Book types
Enables you to display a specific group of destinations. When you are logged in to the machine with personal authentication management, selecting <Personal Address List> displays your personal Address Book.
<Search by Name>
Enables you to search the destination by the name you are entering.
Search buttons by first letter
Enables you to narrow down a search by the first letter of the destination name.
If you select the group destination containing destinations other than fax destinations, sending a fax is not allowed.
<Register New Destination>, <Details/Edit>, and <Delete> on the <Address Book (Local)> screen can be used to register new destinations, check details, and edit/delete destinations.
To use the Remote Address Book, it is necessary to configure the server machine settings. Set to open the Remote Address Book externally on the server machine.
If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book.
To use the Remote Address Book, press <To Remote Address Book>. When <Change Address Book> is displayed, press <Change Address Book> <Remote>.
Destination type buttons
Pressing anddisplays fax and group destinations, respectively.
Drop-down list for selection of Address Book types
Enables you to display a specific group of destinations. When you are logged in to the machine with personal authentication management, selecting <Personal Address List> displays your personal Address Book.
<Search by Name>
Enables you to search the destination by the name you are entering.
Search buttons by first letter
Enables you to narrow down a search by the first letter of the destination name.
If you select the group destination containing destinations other than fax destinations, sending a fax is not allowed.
<Register New Destination>, <Details/Edit>, and <Delete> on the <Address Book (Local)> screen can be used to register new destinations, check details, and edit/delete destinations.
To use the Remote Address Book, it is necessary to configure the server machine settings. Set to open the Remote Address Book externally on the server machine.
You can specify destinations manually that are not registered in the Address Book or one-touch buttons.
1
Enter a fax number using the numeric keys and press <OK>.
To add another fax number, repeat this step.
If the machine is connected to a PBX (Private Branch Exchange), press <R> before entering the destination. If <R> is not available, you need to register the R-key settings. <R-Key Setting>
You can press <Register to Address Book> to register the entered destination. Set the required conditions, and specify <Name> and <Address Book>. For information on the settings, see Registering Destinations in the Address Book.
To send faxes overseas
Enter the international access number, the country code, and the fax number, in that order. If you cannot successfully connect to the destination overseas, press <Pause> to insert a pause between a number and the next number.
To send faxes with a subaddress
The machine supports the use of ITU-T* standard subaddresses. If the recipient's fax machine is compatible with the use of ITU-T subaddresses, you can enhance the confidentiality of sent documents using a subaddress and password. To send a document with a subaddress, enter a fax number, press <Subaddress> or <Set Details>, and then enter the subaddress and password.
* Stands for International Telecommunication Union-Telecommunication Standardization Sector, which is the group that makes recommendations towards the standardization of worldwide telecommunications.
You can specify destinations manually that are not registered in the Address Book or one-touch buttons.
1
Enter a fax number using the numeric keys and press <OK>.
To add another fax number, repeat this step.
If the machine is connected to a PBX (Private Branch Exchange), press <R> before entering the destination. If <R> is not available, you need to register the R-key settings. <R-Key Setting>
You can press <Register to Address Book> to register the entered destination. Set the required conditions, and specify <Name> and <Address Book>. For information on the settings, see Registering Destinations in the Address Book.
To send faxes overseas
Enter the international access number, the country code, and the fax number, in that order. If you cannot successfully connect to the destination overseas, press <Pause> to insert a pause between a number and the next number.
To send faxes with a subaddress
The machine supports the use of ITU-T* standard subaddresses. If the recipient's fax machine is compatible with the use of ITU-T subaddresses, you can enhance the confidentiality of sent documents using a subaddress and password. To send a document with a subaddress, enter a fax number, press <Subaddress> or <Set Details>, and then enter the subaddress and password.
* Stands for International Telecommunication Union-Telecommunication Standardization Sector, which is the group that makes recommendations towards the standardization of worldwide telecommunications.
You can search and specify destinations registered in the LDAP server.
1
Press <Address Book>.
2
Press <To LDAP Server>.
When <Change Address Book> is displayed, press <Change Address Book> <LDAP Server>.
If the network password input screen is displayed, enter the user name and password and press <OK>.
3
Press <Search by Conditions>.
To display all the destinations in the LDAP server without specifying any conditions, proceed to step 5.
4
Specify the search conditions.
Search categories
Select a criterion to search for destinations from name, fax number, organization name, and organization unit (department name, etc).
Search conditions
Select a search condition such as a destination name that contains "John" and a department name that begins with "Development."
Search characters
Press <Set> and enter search characters for the search condition.
To search with multiple conditions
You can search destinations with multiple conditions. Specify the first search condition, press <Add Search Condition>, and then select <or> or <and> for the next condition.
5
Press <Start Searching>.
The search results are displayed.
To search with another condition, press <Delete> to delete the specified settings and then set a new condition.
A maximum of 2,000 destinations can be displayed in the search results.
You can search and specify destinations registered in the LDAP server.
1
Press <Address Book>.
2
Press <To LDAP Server>.
When <Change Address Book> is displayed, press <Change Address Book> <LDAP Server>.
If the network password input screen is displayed, enter the user name and password and press <OK>.
3
Press <Search by Conditions>.
To display all the destinations in the LDAP server without specifying any conditions, proceed to step 5.
4
Specify the search conditions.
Search categories
Select a criterion to search for destinations from name, fax number, organization name, and organization unit (department name, etc).
Search conditions
Select a search condition such as a destination name that contains "John" and a department name that begins with "Development."
Search characters
Press <Set> and enter search characters for the search condition.
To search with multiple conditions
You can search destinations with multiple conditions. Specify the first search condition, press <Add Search Condition>, and then select <or> or <and> for the next condition.
5
Press <Start Searching>.
The search results are displayed.
To search with another condition, press <Delete> to delete the specified settings and then set a new condition.
A maximum of 2,000 destinations can be displayed in the search results.
If you are scanning free size/highly transparent originals, or the edge of image is missing when scanning, you need to manually specify the scanning size.
To set the machine to detect the size of the original, select <Auto>.
If <A3+> appears in the scanning size
If you want to scan an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass and press <A3+>.
When scanning a free size original
Place the original in the feeder and select <Free Size>.
When specifying the values of scanning size
Place the original on the platen glass/in the feeder, select <Custom>, and enter the length and width of the original.
When a scanning size smaller than the minimum size that can be scanned with the feeder is set, scanning cannot be performed with the feeder. For information on the document sizes that can be scanned with the feeder, see Hardware Specifications.
When scanning a long original
Place the original in the feeder and select <Long Original>.
To register the scanning size
If you frequently specify the scanning size with the same values, register the size in <Custom> <Register Size> to quickly recall the setting for convenience.
Place the original in the feeder. For landscape-oriented originals, place them horizontally.
1
Press <Options> <2-Sided Original Settings>.
2
Select <Book Type> or <Calendar Type> and press <OK>.
Select <Book Type> for originals whose images on the front and back sides face the same direction, or <Calendar Type> for originals whose images on the front and back sides face in opposite directions.
Scanning a Facing Page Original and Faxing it as Two Separate Pages
When scanning facing pages of a book or bound original, place the original on the platen glass. Place it face down with its corner aligned with the top-left corner of the platen glass, as shown below.
If you are scanning free size/highly transparent originals, or the edge of image is missing when scanning, you need to manually specify the scanning size.
To set the machine to detect the size of the original, select <Auto>.
If <A3+> appears in the scanning size
If you want to scan an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off, place the original on the platen glass and press <A3+>.
When scanning a free size original
Place the original in the feeder and select <Free Size>.
When specifying the values of scanning size
Place the original on the platen glass/in the feeder, select <Custom>, and enter the length and width of the original.
When a scanning size smaller than the minimum size that can be scanned with the feeder is set, scanning cannot be performed with the feeder. For information on the document sizes that can be scanned with the feeder, see Hardware Specifications.
When scanning a long original
Place the original in the feeder and select <Long Original>.
To register the scanning size
If you frequently specify the scanning size with the same values, register the size in <Custom> <Register Size> to quickly recall the setting for convenience.
Place the original in the feeder. For landscape-oriented originals, place them horizontally.
1
Press <Options> <2-Sided Original Settings>.
2
Select <Book Type> or <Calendar Type> and press <OK>.
Select <Book Type> for originals whose images on the front and back sides face the same direction, or <Calendar Type> for originals whose images on the front and back sides face in opposite directions.
Scanning a Facing Page Original and Faxing it as Two Separate Pages
When scanning facing pages of a book or bound original, place the original on the platen glass. Place it face down with its corner aligned with the top-left corner of the platen glass, as shown below.
You can select the resolution suitable for your type of original. The higher the resolution is, the clearer the image becomes, but the longer it takes to send.
You can adjust the density of the background. You can clearly send originals with a colored background or thin originals such as newspapers whose characters and images on the back side are transparently visible.
You can scan the image with clear contours and lines by increasing the sharpness, or soften the image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a shimmering, wavy pattern) to smoothen the finished image.
(Items shown on the screen may differ depending on your model and options.)
2
Select the resolution and press <OK>.
A lower resolution is suitable for originals containing text only, while a higher resolution is suitable for originals containing photographs. The higher the resolution is, the more finely originals can be scanned.
The setting for <Sharpness> is invalid when all of the conditions below are met. The setting is reflected in the image displayed for <Preview>, but not for the actual scanned image.
<Original Type>: <Text>
<Resolution>: <200x100 dpi (Normal)>
1
Press <Options> <Sharpness>.
2
Adjust the sharpness and press <OK>.
To sharpen blurred text, adjust the control to <High>.
To reduce moire when scanning originals that contain printed photos, such as magazines or pamphlets, adjust the control to <Low>.
You can select the resolution suitable for your type of original. The higher the resolution is, the clearer the image becomes, but the longer it takes to send.
You can adjust the density of the background. You can clearly send originals with a colored background or thin originals such as newspapers whose characters and images on the back side are transparently visible.
You can scan the image with clear contours and lines by increasing the sharpness, or soften the image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a shimmering, wavy pattern) to smoothen the finished image.
(Items shown on the screen may differ depending on your model and options.)
2
Select the resolution and press <OK>.
A lower resolution is suitable for originals containing text only, while a higher resolution is suitable for originals containing photographs. The higher the resolution is, the more finely originals can be scanned.
The setting for <Sharpness> is invalid when all of the conditions below are met. The setting is reflected in the image displayed for <Preview>, but not for the actual scanned image.
<Original Type>: <Text>
<Resolution>: <200x100 dpi (Normal)>
1
Press <Options> <Sharpness>.
2
Adjust the sharpness and press <OK>.
To sharpen blurred text, adjust the control to <High>.
To reduce moire when scanning originals that contain printed photos, such as magazines or pamphlets, adjust the control to <Low>.
When scanning originals that are smaller than the scanning size, frame lines of the originals may appear in the scanned image. When scanning a thick book, dark borders may appear. This function enables you to erase these frame lines and dark borders. You can also set the machine to not copy punch holes in the originals.
Place the original with punch holes on the platen glass. Placing in the feeder may result in damage.
1
Press <Options> <Erase Frame>.
2
Specify the erasing type and width.
Erasing the frames of documents
1
Press <Erase Original Frame> and check <Original Size>.
If the size displayed in <Original Size> is different from the size of the original, press <Change> to select the size. You can only set the Erase Original Frame mode for the original sizes shown on the touch panel display.
2
Enter the width of the frame to erase.
Erasing dark borders of books
You can erase the dark borders both in the center and contour lines that appear when you scan facing pages in a book.
1
Press <Erase Book Frame> and check <Original Size>.
If the size displayed in <Original Size> is different from the size of the book, press <Change> to select the size. You can only set the Erase Book Frame mode for the original sizes shown on the touch panel display.
2
Press <Center> or <Sides> and enter each erasing width.
Erasing punch holes of documents
1
Press <Erase Binding> and select the punch hole location.
2
Enter the erasing width.
If you want to adjust the width for each border independently, press <Erase Original Frame> or <Erase Book Frame>, and then press <Adjust Independently> to enter the erasing widths.
If you are using <Erase Binding>, the borders you do not select are also erased by 4 mm.
When scanning originals that are smaller than the scanning size, frame lines of the originals may appear in the scanned image. When scanning a thick book, dark borders may appear. This function enables you to erase these frame lines and dark borders. You can also set the machine to not copy punch holes in the originals.
Place the original with punch holes on the platen glass. Placing in the feeder may result in damage.
1
Press <Options> <Erase Frame>.
2
Specify the erasing type and width.
Erasing the frames of documents
1
Press <Erase Original Frame> and check <Original Size>.
If the size displayed in <Original Size> is different from the size of the original, press <Change> to select the size. You can only set the Erase Original Frame mode for the original sizes shown on the touch panel display.
2
Enter the width of the frame to erase.
Erasing dark borders of books
You can erase the dark borders both in the center and contour lines that appear when you scan facing pages in a book.
1
Press <Erase Book Frame> and check <Original Size>.
If the size displayed in <Original Size> is different from the size of the book, press <Change> to select the size. You can only set the Erase Book Frame mode for the original sizes shown on the touch panel display.
2
Press <Center> or <Sides> and enter each erasing width.
Erasing punch holes of documents
1
Press <Erase Binding> and select the punch hole location.
2
Enter the erasing width.
If you want to adjust the width for each border independently, press <Erase Original Frame> or <Erase Book Frame>, and then press <Adjust Independently> to enter the erasing widths.
If you are using <Erase Binding>, the borders you do not select are also erased by 4 mm.
To check the total number of specified destinations
The total number of specified destinations is displayed on the top right of the screen. This enables you to confirm that the number of destinations is correct before sending.
To send with the sender information
You can send with the sender's name and fax number. <TX Terminal ID>
To check the statuses for sent documents
On the <Status Monitor> screen, you can check the statuses for sent documents. This screen enables you to send faxes again or cancel sending after checking the statuses. Checking Status and Log for Sent and Received Documents
When <Display Notification When Job Is Accepted> is set to <On>, the <Status Monitor> screen can be displayed from the following screen that is shown after a send job is received. <Display Notification When Job Is Accepted>
When a transmission error occurs because the recipient's line is busy
The machine automatically redials after a certain period of time. You can change the settings such as how many times the machine redials and the interval between redials. <Auto Redial>
TX Report
To print the report for the results of sending
On the Fax Basic Features screen, pressing <Options> <TX Report> enables you to set to automatically print the report listing the results of sending.
To set this for each job from <Options>, it is necessary to select <For Error Only> or <Off> in <TX Report>, and then set <Allow Printing from Options> to <On>.
Detect Feeder Multi Sheet Fd.
When multiple sheets are fed
Scanning is stopped and the message is displayed on the screen. Follow the instructions to clear the jam. When you have cleared the jam, the resume job screen is displayed. If the machine mistakenly detects multiple sheet feeding, press <Do Not Detect Multi. Sheet Feed> to resume scanning.
To set the machine in advance to not notify you of multiple sheet feeding, perform one of the following operations.
Each time you send, press <Options> on the Fax Basic Features screen select <Detect Feeder Multi Sheet Fd.> to disable the setting.
You can select the telephone line to use for sending faxes by pressing <Options> <Select Line>. For instructions on specifying fax line settings, see Fax Line Settings.
TIPS
Saving a copy of a sent document
You can set the machine so that a copy of a sent document is automatically saved in a file server. The copy is converted into an electric file such as PDF and saved, allowing you to easily check the contents from your computer. Saving a Copy of a Sent Document
Sender Name (TTI)
Sender Name (TTI)
Selecting a sender's name
On the Basic Fax Features screen, pressing <Options> <Sender Name (TTI)> enables you to select a name from a list of registered sender's names to include in the sender information. <Register Sender Name (TTI)>
If logging in using User Authentication, the login name appears in <100> of Sender Name (TTI).
You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning originals, you can quickly complete your settings. Registering a Combination of Frequently Used Functions
This site uses cookies to provide its contents and functions and improve their qualities etc. You can find out more about our use of the cookies here. If you select "Reject", only cookies necessary to provide the contents and functions of the site are recorded and stored.