Creating New IWB Documents
Any document printable on your computer can be collected into an IWB document.
Desktop Editor enables you to easily create IWB documents.
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IMPORTANT
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When you import a PDF document with Reader Extensions, the Reader Extensions function is deleted.
When you import an IWB document with Reader Extensions created in an older version of Desktop, the Reader Extensions function is deleted. However, the Reader Extensions function is not deleted from the original document.
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NOTE
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You can also create a new IWB document with Microsoft Office and other applications. For more information, see the following.
If you save a document with the [Save the original document as Canon Desktop Document] check box selected in [System Settings], the original document is stored in the IWB document.
[File] menu > [Option] > [System Settings] > [Editor] > [Options] > [Save the original document as Canon Desktop Document]
When the [Also import files attached to Outlook message files (.msg)] check box is selected in [System Settings], files attached to e-mail are also converted to an IWB document.
[File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Also import files attached to Outlook message files (.msg)]
When you create a new IWB document, the settings of the last printer that was selected and the settings of the printer driver used by that printer are automatically applied with [Same as Original] applied in the print settings template.
You cannot select another tab on the ribbon while importing a document.
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Creating a New IWB Document with a Ribbon Command
This section describes how to create a new IWB document using a ribbon command.
1.
Start Desktop Editor.
For information on how to start Desktop Editor, see the following.
2.
Click 
(New) on the ribbon.
(New) on the ribbon.Or, select the [File] menu > [New].
An empty Desktop Editor screen is displayed.
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NOTE
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If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.
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3.
Click 
(Import from Library) or 
(Import from Windows Folder) on the ribbon.
(Import from Library) or (Import from Windows Folder) on the ribbon.Or, select the [File] menu > [Import], and select [Import from Library] or [Import from Windows Folder].
The [Import] dialog box is displayed.
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NOTE
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If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.
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4.
Select a document and then click [Open].
The selected document is converted to an IWB document and displayed on the Desktop Editor screen.
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NOTE
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The [Printing] dialog box or the [Print] dialog box of the application used to create the document may be displayed. In this case, select [Desktop Document Writer] as the output printer and print.
You can select multiple documents.
You can convert all of the documents which can be printed with the computer in use to an IWB document. However, adding a document from certain applications may result in an import error.
For an Excel document, all sheets are added to an IWB document.
The names of chapters for a new IWB document are the names of the selected documents. (up to 128 characters)
If multiple types of documents are added, they are added in order of name.
For information on how to add more documents to an existing IWB document, see the following.
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5.
Save the document in the IWB format (*.iwb).
For information on how to save an IWB document, see the following.
Creating an IWB Document Using the Drag and Drop Operation
This section describes how to create a new IWB document using the drag and drop operation.
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NOTE
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You cannot select another tab on the ribbon while importing a document.
A new IWB document cannot be created with the drag and drop operation when the following modes are running.
Mail Merge Print Settings Mode
Digital Stamps Mode
Edit Original Pages Mode
Redaction Mode
Specify Area Not to Edit Mode
Drag and drop operations can be performed from the following locations.
Documents/folders in a library
Documents/folders in a Windows Folder
msg documents/e-mail folders in Microsoft Outlook
For information on how to import documents saved in Therefore to Desktop Editor, see the following.
Importing Documents Saved in Therefore to Desktop Editor (Administrator Guide)
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1.
Start Desktop Editor.
For information on how to start Desktop Editor, see the following.
2.
Click (New) on the ribbon.
(New) on the ribbon.Or, select the [File] menu > [New].
An empty Desktop Editor screen is displayed.
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NOTE
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If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.
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3.
On the Desktop Browser screen, select the documents/folders to convert.
Or, follow one of the steps described below.
Using Windows Explorer or other means, select the documents/folders to convert.
On the Microsoft Outlook screen, select the msg documents/e-mail folders to convert.
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NOTE
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You can select multiple documents.
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4.
Drag and drop the selected documents/folders onto the Navigation Window of Desktop Editor, or the Work Window.
When you drag and drop multiple documents, Outlook message files, or folders, the [Multiple Document Order Settings] dialog box is displayed. In this case, proceed to step 5.
If you have performed a drag and drop operation on a password protected PDF document, the [Enter Password] dialog box opens. Enter the password and click [OK].
The dragged and dropped documents are converted to IWB documents and displayed on the Desktop Editor screen. In this case, proceed to step 6.
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NOTE
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Documents/folders cannot be dragged and dropped to the following tabs on the Navigation Window.
[Annotation List] tab
[Signature List] tab
The [Multiple Document Order Settings] dialog box is displayed when the [Display dialog box for document order settings when importing multiple documents] check box is selected in [System Settings].
[File] menu > [Option] > [System Settings] > [Editor] > [Options] > [Display dialog box for document order settings when importing multiple documents]
The [Print] dialog box or the [Printing] dialog box of the application used to create the document may be displayed. In this case, select Desktop Document Writer as the output printer and print.
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5.
Specify the document order in the [Multiple Document Order Settings] dialog box.
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[Document Processing Order]
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Displays a list of the documents to convert to an IWB document.
To select multiple documents to convert: A chapter is created for each document. The document name is used for the chapter name. For msg documents, the subject is used for the chapter name.
To select folders to convert: A chapter is created with the folder name. One chapter is created for the folder and the documents in the folder are added as the chapter pages.
To convert a Microsoft Outlook e-mail folder: A chapter is created for each msg document.
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[Up]
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Moves the selected chapter/document up one level.
Chapter: Can be moved when there are multiple chapters.
Document: Can be moved when there are multiple documents inside a chapter.
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[Down]
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Moves the selected chapter/document down one level.
Chapter: Can be moved when there are multiple chapters.
Document: Can be moved when there are multiple documents inside a chapter.
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[Merge Groups]
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When multiple chapters are selected, they can be merged. To select multiple chapters, click them while holding down the [Ctrl] key on the keyboard. The name of the first chapter is used as the name for the merged chapter.
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[Separate by Document]
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If a chapter has multiple documents, it can be divided. The document names are used for the divided chapter names.
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[Import]
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Adds documents/folders. The documents/folders are added to the bottom of the list.
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[Delete]
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Deletes the selected chapter or document.
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[Rename]
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Changes the name of the selected chapter.
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[Also import files attached to Outlook message files (.msg)]
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Select this check box to also convert files attached to msg documents to an IWB document.
This option can only be selected when adding msg documents.
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NOTE
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When you drag and drop a folder to create an IWB document, only the first level of the folder is converted to an IWB document. The second and subsequent levels are not converted.
You can add documents/folders to the [Multiple Document Order Settings] dialog box by dragging and dropping them. In this case, you can specify the position to add them.
You cannot check whether files are attached to an msg document in the [Multiple Document Order Settings] dialog box.
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6.
Click [OK].
If the PDF document is password protected, the [Enter Password] dialog box opens. Enter the password and click [OK].
The dragged and dropped documents/folders are converted to IWB documents and displayed on the Desktop Editor screen.
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NOTE
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You can create a new IWB document by dragging and dropping document/folder icons on a Desktop Editor shortcut on the desktop.
You can drag and drop all of the documents/folders which can be printed with the computer in use to create a new IWB document. However, adding a document from certain applications may result in an import error.
For an Excel document, all sheets are converted to an IWB document.
The names of chapters for a new IWB document are the names of the document/folders that were dragged and dropped. (up to 128 characters)
The [Print] dialog box or the [Printing] dialog box of the application used to create the document may be displayed. In this case, select Desktop Document Writer as the output printer and print.
If you configured to save original documents in the IWB document, attachment files are also saved in the msg documents.
If characters that cannot be used in Desktop are included in the subject of an msg document, those characters are converted to single-byte spaces.
If the subject of an msg document is blank, "(No Subject)" is used for the chapter name when the msg document is converted to an IWB document.
When you convert msg documents with files attached to an IWB document, the attachment files are added after the e-mail body.
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7.
Save the IWB document.
For information on how to save an IWB document, see the following.