Displaying the Document Properties

Various information on a document in a library or My Tray is saved with the document as document properties.
The document properties can be the targets of document search.
When you are in the Desktop Browser screen, you can view the document properties in the Properties Pane.
Displaying the Document Properties in a Personal Library
Displaying the Document Properties in a Document Server Library
Displaying the Document Properties in a SharePoint Server Library
Displaying the Document Properties in a Network Library
Displaying the Properties of a Document in My Tray
Note
When you select multiple documents, only the properties for which the settings are the same are displayed. The properties that have different settings are not displayed.
When a folder and document are selected at the same time, the properties are not displayed.
When both a sub-site and a library inside a site are selected, the properties cannot be displayed.
The displayed properties items of a document vary depending on the library.
In addition, refer to the following as necessary.
Cautions and Restrictions

Displaying the Document Properties in a Personal Library

1.
Select a document stored in a Personal Library in the File List View Pane.
The properties of the selected document are displayed in the Properties Pane.
If the Properties Pane is not displayed, follow one of the steps below:
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document.
[Type]
Displays the type of the document.
[Extensions]
Displays the extension of the document.
[Date Created]
Displays the date and time when the document was created.
[Date Modified]
Displays the date and time when the document was updated.
[Size]
Displays the size of the document.
[Pages]
Displays page numbers only for PDF documents.
[Title]
Displays the title of the document. It can be edited.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added.
[Text1]
By default, this is empty. It can be edited.
[Text2]
By default, this is empty. It can be edited.
[Text3]
By default, this is empty. It can be edited.
[Text4]
By default, this is empty. It can be edited.
[Text5]
By default, this is empty. It can be edited.
[Comments]
By default, this is empty. It can be edited.
[Date]
By default, this is empty. It can be edited.
[Value1]
By default, this is empty. It can be edited.
[Value2]
By default, this is empty. It can be edited.
Note
If the setting you have selected when registering a library in the network drive is the one that does not show the property information of the annotation text, the annotation text property information will not be displayed.
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
Displaying the Document Properties in a Document Server Library
1.
Select a document stored in a Document Server Library in the File List View Pane.
The properties of the selected document are displayed.
If the Properties Pane is not displayed, follow one of the steps below:
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document.
[Type]
Displays the type of the document.
[Extensions]
Displays the extension of the document.
[Date Created]
Displays the date and time when the document was created.
[Date Modified]
Displays the date and time when the document was updated.
[Size]
Displays the size of the document.
[Pages]
This item is left blank.
[Author]
Displays the author of the document.
[Modified By]
Displays the user who modified the document.
[Checked Out By]
Displays the user who checked out the document.
[Version]
Displays the version of the document.
[Title]
Displays the title of the document. It can be edited.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added. It cannot be edited.
[Index]
Displays the index items that are set in the library.
Note
When you have upgraded Document Server from a previous version, [Inserted Annotations] is not selected even for an annotated document. In this case, to display the checkmark for [Inserted Annotations], open the document with Annotation Editor and then save the document.
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar

Displaying the Document Properties in a SharePoint Server Library

1.
Select a document stored in a SharePoint Server Library in the File List View Pane.
The properties of the selected document are displayed.
If the Properties Pane is not displayed, follow one of the steps below:
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document.
[Type]
Displays the type of the document.
[Extensions]
Displays the extension of the document.
[Date Created]
Displays the date and time when the document was created.
[Date Modified]
Displays the date and time when the document was updated.
[Size]
Displays the size of the document.
[Pages]
Displays page numbers only for PDF documents.
[Author]
Displays the author of the document.
[Modified By]
Displays the user who modified the document.
[Checked Out By]
Displays the user who checked out the document.
[Version]
Displays the version of the document.
[Title]
Displays the title of the document. It can be edited.
[Index]
Displays the index items that are set in the library.
Note
For SharePoint Server, the tabs and line feeds included in the text property with multiple lines are converted to spaces.
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
Displaying the Document Properties in a Network Library
1.
Select a document stored in a Network Library in the File List View Pane.
The properties of the selected document are displayed.
If the Properties Pane is not displayed, follow one of the steps below:
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document.
[Type]
Displays the type of the document.
[Extensions]
Displays the extension of the document.
[Date Created]
Displays the date and time when the document was created.
[Date Modified]
Displays the date and time when the document was updated.
[Size]
Displays the size of the document.
[Pages]
Displays page numbers only for PDF documents.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar

Displaying the Properties of a Document in My Tray

1.
Select a document stored in My Tray in the File List View Pane.
The properties of the selected document are displayed.
If the Properties Pane is not displayed, follow one of the steps below:
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Type]
Displays the type of the document.
[Extensions]
Displays the extension of the document.
[Date Created]
Displays the date and time when the document was created.
[Date Modified]
Displays the date and time when the document was updated.
[Size]
Displays the size of the document.
[Pages]
Displays page numbers only for PDF documents.
[Date Transferred]
Displays the date when the document was transferred to My Tray.
[Category]
Displays whether a document is a circulated document or a document from an external device.
[Title]
Displays the title of the document. It can be edited.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added.
[Text1]
By default, this is empty. It can be edited.
[Text2]
By default, this is empty. It can be edited.
[Text3]
By default, this is empty. It can be edited.
[Text4]
By default, this is empty. It can be edited.
[Text5]
By default, this is empty. It can be edited.
[Comments]
By default, this is empty. It can be edited.
[Date]
By default, this is empty. It can be edited.
[Value1]
By default, this is empty. It can be edited.
[Value2]
By default, this is empty. It can be edited.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar