Adding Using Drag and Drop
You can add a document to a binder document created with Document Binder by dragging and dropping it.
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Note
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Drag and drop operations can be performed from the following locations.
Documents/folders in a library
Documents/folders in a Windows Folder
msg documents/e-mail folders in Microsoft Outlook
Depending on the position where you drag and drop, the following actions occur.
When dragging and dropping to the [Page Tree] in the Navigation Pane: A chapter can be added to the selected position.
When dragging and dropping in the Preview Pane: Added as the final chapter in a binder document.
When [Also import files attached to Outlook message files (.msg)] is selected, files attached to e-mail are also added to the binder document.
[Settings] > [System Settings] > [Common Settings] > [Import] > [Also import files attached to Outlook message files (.msg)]
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In addition, refer to the following as necessary.
1.
Open a binder document in the Document Binder screen.
2.
In the Desktop Browser screen, select the documents/folders you want to add.
Or, follow the procedure below.
Using Windows Explorer or other means, select the documents/folders that you want to add
On the Microsoft Outlook screen, select the msg documents/e-mail folders that you want to add
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Note
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You can select multiple documents.
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3.
Drag and drop the selected documents/folders onto the Navigation Pane or the Preview Pane in the Document Binder screen.
The documents that you dragged and dropped are added to the currently edited binder document.
If you have performed a drag and drop operation on a password protected PDF document, enter the password into the [Enter Password] dialog box, and click [OK].
When you drag and drop multiple documents or a folder, the [Multiple Document Order Settings] dialog box is displayed.
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Note
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The [Multiple Document Order Settings] dialog box is displayed when you select [Display dialog box for document order settings when importing multiple documents].
[Settings] > [System Settings] > [Document Binder] > [Options] > [Display dialog box for document order settings when importing multiple documents]
The [Print] dialog box or the [Printing] dialog box of the application used to created the document may be displayed. In this case, select Desktop Document Writer as the output printer and print.
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4.
Specify the document order in the [Multiple Document Order Settings] dialog box.
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[Document Processing Order]
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Displays a list of the documents to add.
If you selected multiple documents to add, a chapter is created for each document. The document name is used for the chapter name. For msg documents, the subject is used for the chapter name.
If you selected a folder to add, a chapter is created with the folder name. When you add a folder, one chapter is created for the folder and the documents in the folder are added as the chapter pages.
If you selected a Microsoft Outlook e-mail folder to add, a chapter is created for each msg document.
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[Up]
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Moves the selected chapter/document up one level.
Can be clicked when there are multiple chapters.
Can be clicked when there are multiple documents inside a chapter.
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[Down]
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Moves the selected chapter/document down one level.
Can be clicked when there are multiple chapters.
Can be clicked when there are multiple documents inside a chapter.
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[Merge Groups]
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When multiple chapters are selected, they can be merged. To select multiple chapters, click them while holding down the [Ctrl] key on the keyboard. The name of the first chapter is used as the name for the merged chapter.
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[Separate by Document]
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If a chapter has multiple documents, it can be divided. The document names are used for the divided chapter names.
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[Import]
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Adds documents/folders. The documents/folders are added to the bottom of the list.
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[Delete]
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Deletes the selected chapter or document.
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[Rename]
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Changes the name of the selected chapter.
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[Also import files attached to Outlook message files (.msg)]
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Select this check box to also import files attached to msg documents.
This option can only be selected when adding msg documents.
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Note
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When you drag and drop a folder, only the first level of the folder is added. The second and subsequent levels are not added.
You can add documents/folders to the [Multiple Document Order Settings] dialog box by dragging and dropping them. In this case, you can specify the position to add them.
You cannot check whether files are attached to an msg document in the [Multiple Document Order Settings] dialog box.
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5.
Click [OK].
The documents/folders that you dragged and dropped are added to the currently edited binder document.
If the PDF document is password protected, the [Enter Password] dialog box opens. Enter the password and click [OK].
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Note
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You can add documents/folders to a binder document by dragging and dropping the icon of the document you want to add and the icon of the binder document onto the Document Binder shortcut.
Any document/folder printable on your computer can be added.
However, adding a document from certain applications may result in an import error.
For an Excel document, all sheets are added to a binder document.
The names of chapters added to a binder document are the names of the document/folders that were dragged and dropped. (up to 128 characters)
When you drag and drop a document, the [Print] dialog box of the application used to created the document or the [Printing] dialog box may be displayed. In this case, select [Desktop Document Writer] in the output printer and print.
If you configured to save original documents in the binder document, attachment files are also saved in the msg documents.
If characters that cannot be used in Desktop are included in the subject of an msg document, those characters are converted to single-byte spaces.
If the subject of an msg document is blank, "(No Subject)" is used for the chapter name when the msg document is added to the binder document.
When you also import files attached to msg documents, the attachment files are added after the e-mail body.
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