Sending Multiple Documents via Fax from the Desktop Browser Screen

You can use a fax output button registered in the output bar to send multiple documents as a single document via fax.

NOTE
To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a fax output button in the output bar. Also, to fax documents as a single document, [Combine selected documents into one with Editor to send fax] must be selected in the fax output button settings. For information on registering and setting buttons, see the following. Registering Fax Output Buttons Changing Settings for Fax Output Buttons You can retrieve the fax number from the document properties. For more information, see the following. Acquiring the Destination Address from the Document Properties If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a fax output button, you will not be able to fax that document using the fax output button. If you selected a folder, the documents in the folder are sent via fax. If you send an image whose width or height exceeds 19 inches (482.6 mm) via fax, it is reduced to fit inside 19 inches (482.6 mm), with the aspect ratio retained. If a paper size is specified in the output size settings, the image is reduced to fit the specified paper size. If [Auto (Size)] is selected in the output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image. [File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size] When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size. If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced. To send faxes with the IP fax function, your device must support the IP fax function.

NOTE

To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a fax output button in the output bar. Also, to fax documents as a single document, [Combine selected documents into one with Editor to send fax] must be selected in the fax output button settings. For information on registering and setting buttons, see the following.

Registering Fax Output Buttons

Changing Settings for Fax Output Buttons

You can retrieve the fax number from the document properties. For more information, see the following.

Acquiring the Destination Address from the Document Properties

If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a fax output button, you will not be able to fax that document using the fax output button.

If you selected a folder, the documents in the folder are sent via fax.

If you send an image whose width or height exceeds 19 inches (482.6 mm) via fax, it is reduced to fit inside 19 inches (482.6 mm), with the aspect ratio retained.

If a paper size is specified in the output size settings, the image is reduced to fit the specified paper size.

If [Auto (Size)] is selected in the output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image.

[File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]

When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size.

If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced.

To send faxes with the IP fax function, your device must support the IP fax function.

Select a document/folder to fax in the File List View Window.

Click

(fax output button).

Or, follow one of the steps described below.

Drag and drop the document/folder to

(fax output button)

Right-click to select the document or folder, drag and drop it to

(fax output button), and select [Multiple Document Order Settings] from the displayed menu

When you select a single document, the [Fax Sending Settings] dialog box is displayed. Proceed to step 5.

When you select multiple documents or folders, the [Multiple Document Order Settings] dialog box is displayed. In this case, proceed to step 3.

If you selected [Multiple Document Order Settings] in step 2, proceed to step 3.

NOTE
When the selected documents contain an IWB document, a confirmation message appears to inform you that any existing print settings for that IWB document will not be reflected when faxing. Click [OK]. When you select the [Do not show this message again] check box, this message will not appear the next time. You can also use one of the following methods to perform the same operation. Click for a fax output button displayed on the ribbon or toolbar Click for a fax output button displayed on the ribbon or toolbar, and select [Execution] If buttons are not displayed on the ribbon or toolbar, see the following to display them. Adding Commands to Ribbons Setting Buttons on Toolbars

NOTE

When the selected documents contain an IWB document, a confirmation message appears to inform you that any existing print settings for that IWB document will not be reflected when faxing. Click [OK]. When you select the [Do not show this message again] check box, this message will not appear the next time.

You can also use one of the following methods to perform the same operation.

Click

for a fax output button displayed on the ribbon or toolbar

Click

for a fax output button displayed on the ribbon or toolbar, and select [Execution]

If buttons are not displayed on the ribbon or toolbar, see the following to display them.

Adding Commands to Ribbons

Setting Buttons on Toolbars

Select a document in [Document Processing Order] and click [Up] or [Down] to specify the order in which to fax the documents.

NOTE
For more information on the [Multiple Document Order Settings] dialog box, see the following. Adding Documents to an IWB Document by Dragging and Dropping Them

Click [OK].

The [Fax Sending Settings] dialog box is displayed.

Configure the fax destination.

NOTE
For details on how to set the destination address, see the following. Configuring Fax Destinations

Configure the cover sheet settings if necessary.

NOTE
For more information on how to configure cover sheet settings, see the following. Configuring the Cover Sheet

To specify a job name for the fax document to be sent, enter the name in [Document Name].

To send a document using an external number, select the [Specify Outside Dialing Prefix] check box and enter the fax number in [Outside Dialing Prefix].

When specifying the line to be used, select it from the [Select Line (G3/G4)] pull-down list.

Select [Auto (G3/G4)] when specifying line is not required. Send faxes using the prior sending line specified by the device.

NOTE
If you send a fax with the IP fax function, this setting will be disabled.

10.

Select the [Insert annotations and send] check box to include annotations when sending the fax.

NOTE
Annotations added with something other than Desktop Editor may be faxed regardless of whether you select the [Insert annotations and send] check box, depending on the type of annotation.

11.

Click [OK].

The faxing starts.

NOTE
For more information on the status of fax jobs, see the following. Checking the Status of Fax Transmission Jobs in the Printer Monitor