Sending the Selected Page via Fax from the Desktop Browser Screen

You can use a fax output button registered in the output bar on the Desktop Browser screen to send the page selected in the Preview Window via fax.

NOTE
To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a fax output button in the output bar. To send faxes without starting Desktop Editor, something other than [Check preview with Editor when sending fax] must be selected in the settings of the fax output button. For information on registering buttons, see the following. Registering Fax Output Buttons The pages to send via fax can only be selected in the Preview Window for PDF documents. You can retrieve the fax number from the document properties. For more information, see the following. Acquiring the Destination Address from the Document Properties If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a fax output button, you will not be able to fax that document using the fax output button. To send faxes with the IP fax function, your device must support the IP fax function.

NOTE

To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a fax output button in the output bar. To send faxes without starting Desktop Editor, something other than [Check preview with Editor when sending fax] must be selected in the settings of the fax output button. For information on registering buttons, see the following.

Registering Fax Output Buttons

The pages to send via fax can only be selected in the Preview Window for PDF documents.

You can retrieve the fax number from the document properties. For more information, see the following.

Acquiring the Destination Address from the Document Properties

If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a fax output button, you will not be able to fax that document using the fax output button.

To send faxes with the IP fax function, your device must support the IP fax function.

Select a document in the File List View Window.

Display the page to fax in the Preview Window.

When using the thumbnail view, select the page to fax.

If the Preview Window is not displayed, click

(Preview) on the ribbon.

NOTE
If (Preview) is not displayed on the ribbon of Desktop Browser, see the following to display it. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars When using the thumbnail view, multiple pages can be selected by clicking them while holding down the [Shift] or [Ctrl] key on the keyboard. When using the thumbnail view, you can drag the mouse from an area of the Preview Window where nothing is displayed to select multiple pages. However, you cannot use the [Shift] key when performing this operation.

NOTE

(Preview) is not displayed on the ribbon of Desktop Browser, see the following to display it.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

When using the thumbnail view, multiple pages can be selected by clicking them while holding down the [Shift] or [Ctrl] key on the keyboard.

When using the thumbnail view, you can drag the mouse from an area of the Preview Window where nothing is displayed to select multiple pages. However, you cannot use the [Shift] key when performing this operation.

Drag and drop the displayed page to

(fax output button).

Or, drag and drop the page to

(print settings button).

The [Fax Sending Settings] dialog box is displayed.

NOTE
Note that clicking the fax output button will send all the pages of the document via fax. Desktop Editor starts in the following cases. When the [Check preview with Editor when sending fax] is selected in the fax output button settings When dragging and dropping to (print settings button) For information on the procedure after Desktop Editor starts, see the following. Sending Faxes after Previewing in the Desktop Editor Screen For more information on fax output button settings, see the following. Changing the Settings for Printer Output Buttons The same operation can also be performed from the Edit Pages Mode screen to send the selected page via fax. The (fax output button), or (print settings button) can also be clicked on the Edit Pages Mode screen to send a fax. For information on the Edit Pages Mode, see the following. Starting and Exiting the Edit Pages Mode Drag and drop operations cannot be performed in the Grab Mode.

NOTE

Note that clicking the fax output button will send all the pages of the document via fax.

Desktop Editor starts in the following cases.

When the [Check preview with Editor when sending fax] is selected in the fax output button settings

When dragging and dropping to

(print settings button)

For information on the procedure after Desktop Editor starts, see the following.

Sending Faxes after Previewing in the Desktop Editor Screen

For more information on fax output button settings, see the following.

Changing the Settings for Printer Output Buttons

The same operation can also be performed from the Edit Pages Mode screen to send the selected page via fax. The

(fax output button), or

(print settings button) can also be clicked on the Edit Pages Mode screen to send a fax. For information on the Edit Pages Mode, see the following.

Starting and Exiting the Edit Pages Mode

Drag and drop operations cannot be performed in the Grab Mode.

Configure the fax destination.

NOTE
For details on how to set the destination address, see the following. Configuring Fax Destinations

Configure the cover sheet settings if necessary.

NOTE
For more information on how to configure cover sheet settings, see the following. Configuring the Cover Sheet

To change the job name for the fax document to be sent, enter the name in [Document Name].

NOTE
[Document Name] displays the original document name with "_selected page number" appended. The page number uses the number of pages from the source PDF. If multiple pages were selected, [Document Name] displays the original document name with "_page number of first page selected" appended.

To send a document using an external number, select the [Specify Outside Dialing Prefix] check box and enter the fax number in [Outside Dialing Prefix].

When specifying the line to be used, select it from the [Select Line (G3/G4)] pull-down list.

Select [Auto (G3/G4)] when specifying line is not required. Send faxes using the prior sending line specified by the device.

NOTE
If you send a fax with the IP fax function, this setting will be disabled.

Select the [Insert annotations and send] check box to include annotations when sending the fax.

NOTE
Annotations added with something other than Desktop Editor may be faxed regardless of whether you select the [Insert annotations and send] check box, depending on the type of annotation.

10.

Click [OK].

The faxing starts.

NOTE
For more information on the status of fax jobs, see the following. Checking the Status of Fax Transmission Jobs in the Printer Monitor