Specifying from Address Book (E-mail/File Server)
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The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. You can also directly specify a destination by pressing a one-touch key or by entering a three-digit number (coded dial number) assigned to a destination.
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NOTE
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You need to register destinations in the Address Book beforehand.
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Selecting Destinations from Address Book
1
Press 
.
.2
Use 
/
to select <E-Mail> or <File>, and press 
.
/ to select <E-Mail> or <File>, and press .
If you select <File>, proceed to step 4.
3
Press 
(Address Book).
(Address Book).
You can also use / to select <Specify from Address Book> on the screen, and press .
/ to select <Specify from Address Book> on the screen, and press .If the <Type> screen appears, select <To>, <Cc>, or <Bcc> as a destination type, and press .
.4
Use 
/
to select a tab.
/ to select a tab.
<All>Displays all the destinations registered in the Address Book. For the marks under the destinations, see the explanations below.
<A-Z>/<0-9>/<ABC> to <YZ>
Displays destinations with recipient names whose first characters correspond to the characters of the selected tab.
<
>
>Displays destinations for faxes. To specify destinations using this tab, see Specifying from Address Book (Fax).
<
>
>Displays destinations for e-mails.
<
>
>Displays destinations for file servers.
<
>
>Displays a list of group destinations. Groups are not available when scanning documents to a file server.
<
>
>Displays a list of destinations registered in the one-touch keys.
5
Select a destination, and press .
.
NOTE:
If you want to specify multiple destinations (e-mail)
If you want to specify multiple destinations (e-mail)
Repeat steps 3 to 5. Up to 100 destinations can be specified.
To delete destinations (e-mail)
If you specified multiple destinations, you can delete destinations as necessary.
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1
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Select <Confirm/Edit Destination>, and press
. |
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2
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Select a destination you want to delete, and press
. |
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3
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Select <Delete Destination>, and press
.If you specified a group destination in step 2, <Number of Destinations> is displayed on the screen. Selecting this item and pressing
displays the destinations in the group. |
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4
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Select <Yes>, and press
. |
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NOTE
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If you want to easily and quickly delete destinations without displaying a list of destinationsBefore selecting <Confirm/Edit Destination> in step 1, you can press
/ to toggle the destinations you specified. Display a destination you want to delete   <Yes> . |
Selecting Destinations Using One-Touch Keys
1
Press .
.2
Press the one-touch key (01 to 19) in which the desired destination is registered.
If the <Type> screen appears, select <To>, <Cc>, or <Bcc> as a destination type, and press .
.NOTE:
If a confirmation screen appears
If a confirmation screen appears
When <One-Touch/Coded Dial TX Confirmation> is set to <On>, a screen is displayed that shows the destination and the name for the key. (For a group destination, the group name and the number of destinations are shown.) Check the contents and if everything is correct, select <OK>, and press . To cancel the destination you have specified, select <Cancel>, press , and press a one-touch key again. Displaying Destinations in Address Book
. To cancel the destination you have specified, select <Cancel>, press , and press a one-touch key again. Displaying Destinations in Address BookIf you want to specify multiple destinations (e-mail)
Repeat step 2. Up to 19 destinations can be specified by using the one-touch keys.
To delete destinations (e-mail)
If you specified multiple destinations, you can delete destinations as necessary.
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1
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Select <Confirm/Edit Destination>, and press
. |
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2
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Select a destination you want to delete, and press
. |
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3
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Select <Delete Destination>, and press
.If you specified a group destination in step 2, <Number of Destinations> is displayed on the screen. Selecting this item and pressing
displays the destinations in the group. |
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4
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Select <Yes>, and press
. |
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NOTE
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If you want to easily and quickly delete destinations without displaying a list of destinationsBefore selecting <Confirm/Edit Destination> in step 1, you can press
/ to toggle the destinations you specified. Display a destination you want to delete <Yes> . |
Selecting Destinations Directly by Entering Coded Dial Numbers
1
Press .
.2
Press 
(Coded Dial).
(Coded Dial). 
If the <Type> screen appears, select <To>, <Cc>, or <Bcc> as a destination type, and press .
.You can also use / to select <Specify from Coded Dial> on the screen, and press .
/ to select <Specify from Coded Dial> on the screen, and press .3
Use the numeric keys to enter a three-digit number (001 to 281).
If you enter the wrong characters, press . (Press to delete each character one by one. Press and hold to delete all the input characters at once.)
. (Press to delete each character one by one. Press and hold to delete all the input characters at once.)
NOTE:
If a confirmation screen appears
If a confirmation screen appears
When <One-Touch/Coded Dial TX Confirmation> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For a group destination, the group name and the number of destinations are shown.) Check the contents and if everything is correct, select <OK>, and press . To cancel the destination you have specified, select <Cancel>, press , and enter a three-digit number again.Displaying Destinations in Address Book
. To cancel the destination you have specified, select <Cancel>, press , and enter a three-digit number again.Displaying Destinations in Address BookIf you want to specify multiple destinations (e-mail)
Repeat steps 2 and 3. Up to 100 destinations can be specified.
To delete destinations (e-mail)
If you specified multiple destinations, you can delete destinations as necessary.
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1
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Select <Confirm/Edit Destination>, and press
. |
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2
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Select a destination you want to delete, and press
. |
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3
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Select <Delete Destination>, and press
.If you specified a group destination in step 2, <Number of Destinations> is displayed on the screen. Selecting this item and pressing
displays the destinations in the group. |
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4
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Select <Yes>, and press
. |
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NOTE
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If you want to easily and quickly delete destinations without displaying a list of destinationsBefore selecting <Confirm/Edit Destination> in step 1, you can press
/ to toggle the destinations you specified. Display a destination you want to delete <Yes> . |