Register Destinations

The Address Book is a feature used for storing e-mail, fax, I-fax, and file server destinations. The Address Book is divided into 10 address lists and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the address lists, and 200 destinations in one-touch buttons. Registering a destination in the Address Book saves you the effort of entering the address for that destination each time you send a job. By storing your own e-mail address, you can easily specify it as a reply-to e-mail address, and use the Job Done Notice function.

Storing destinations in the address book also enables you to quickly and easily specify them when configuring various settings.

Optional products are required to use the Fax function. For information on the optional products required to use the Fax function, see "Optional Products Required for Each Function."

You can store the following types of destinations in the Address Book:

E-Mail

You can store e-mail addresses.

E-mail addresses obtained by searching through the directory listings on an LDAP server on the network can also be stored.

Fax

You can store fax numbers, as well as subaddress and password information.

Fax numbers obtained by searching through the directory listings on an LDAP server on the network can also be stored.

I-Fax

You can store the I-fax address, the mode, and the destination conditions.

E-mail addresses obtained by searching through the directory listings on an LDAP server on the network can also be stored as I-fax addresses.

File

You can register a protocol, host name, folder path, etc. for storing scanned documents in a file server.

Group

You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs.

Registering an E-Mail Address

Registering a Fax Number

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Addresses Obtained via a Server

Editing Address Details

Deleting Addresses

NOTE
Each address entry is treated as a single entry. If you register a given e-mail address in a group address, that e-mail address and the group address are counted as two separate entries. In the same way, if you register a fax number in a group address, the fax number and group address are counted as two separate entries. You can register e-mail, I-fax, file server, and group destinations. If the fax board is installed or the Remote Fax Kit is activated, you can register fax numbers and group addresses which contain fax destinations in the Address Book. Destinations stored in the Address Book can be exported to your computer as a file, which can later be imported to the machine. For instructions on storing a destination, see "Loading an Address List." If you want to manage destinations with the Access Number Management mode, set [Manage Address Book Access Numbers] to 'On' in [Set Destination] (Settings/Registration). (See "Managing the Address Book with Access Numbers.") If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again. You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros. Example: If <321> is entered, <0000321> is stored. You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>. You cannot register new destinations in a group address. Register destinations in the Address Book in advance. When registering destinations in a group address, you can only select and store destinations registered in the same address list. For examples of the settings that are needed to send documents to a file server, see "Setting Up a Computer as a File Server."

NOTE

Each address entry is treated as a single entry. If you register a given e-mail address in a group address, that e-mail address and the group address are counted as two separate entries. In the same way, if you register a fax number in a group address, the fax number and group address are counted as two separate entries.

You can register e-mail, I-fax, file server, and group destinations.

If the fax board is installed or the Remote Fax Kit is activated, you can register fax numbers and group addresses which contain fax destinations in the Address Book.

Destinations stored in the Address Book can be exported to your computer as a file, which can later be imported to the machine. For instructions on storing a destination, see "Loading an Address List."

If you want to manage destinations with the Access Number Management mode, set [Manage Address Book Access Numbers] to 'On' in [Set Destination] (Settings/Registration). (See "Managing the Address Book with Access Numbers.")

If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again.

You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros.

Example: If <321> is entered, <0000321> is stored.

You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>.

You cannot register new destinations in a group address. Register destinations in the Address Book in advance.

When registering destinations in a group address, you can only select and store destinations registered in the same address list.

For examples of the settings that are needed to send documents to a file server, see "Setting Up a Computer as a File Server."