Importing and Exporting Data in Batch
You can batch import and export the Address Book and all of the settings together in one file.
* The batch import and export (Import All and Export All functions) are available not only on the models of the same series as the machine but also on models of different series (models that support the Import All function).
IMPORTANT
For the points to note when importing and exporting data, see the following:
Exporting Data in Batch
This section describes how to export the Address Book and settings using Remote UI from a computer.
On the control panel, select [
Settings/Registration] in the [Home] screen or other screen, and then select [Management Settings] to export the data. When exporting from the control panel, use a USB memory device. [Export to USB Memory]
Administrator privileges are required.
On the control panel, select [
Settings/Registration] in the [Home] screen or other screen, and then select [Management Settings] to export the data. When exporting from the control panel, use a USB memory device. [Export to USB Memory]Administrator privileges are required.
1
Log in to Remote UI as an administrator. Starting Remote UI
2
On the Portal page of Remote UI, click [Settings/Registration]. Remote UI Portal Page
3
Click [Data Management] 
[Export].
[Export].The [Export] screen is displayed.
4
In [Select Item to Export], select the [Select All] checkbox.
You can clear the checkboxes of the items you do not want to export so that only specified items will be exported.
* For details about which setting of the [Settings/Registration] menu corresponds to which item in [Select Item to Export], see the following: Settings That Can Be Distributed, Imported, and Exported
5
In [Encryption Password], set a password.
Enter the same password in [Encryption Password] and [Confirm] using single-byte alphanumeric characters.
The password is required to import the exported data.
6
Set [Security Level] to [Level 2].
If the import destination multifunction machine does not support [Security Level], specify [Level 1].
7
Click [Start Exporting] [OK].
[OK].The [Export has started.] message is displayed.
* Wait a moment until the message appears, without operating Remote UI. Do not click [Start Exporting] again, even if it takes some time for the message to appear.
* Wait a moment until the message appears, without operating Remote UI. Do not click [Start Exporting] again, even if it takes some time for the message to appear.
8
Click [Check Status].
The [Import/Export Results] screen is displayed.
If [Cannot be used when exporting.] Appears
Wait for a while without operating Remote UI, and click [Check Status] again.
9
Click [Start Downloading] and save the exported file on a computer.
10
Log out from Remote UI.
Importing Data in Batch
You can import the file exported using the Export All function.
This section describes how to import the file using Remote UI from a computer.
On the control panel, select [ Settings/Registration] in the [Home] screen or on other screen, and then select [Management Settings] to import the file. When importing from the control panel, use a USB memory device. [Import from USB Memory]
Administrator privileges are required. Depending on the item to be imported, you may need to restart the machine.
On the control panel, select [
Settings/Registration] in the [Home] screen or on other screen, and then select [Management Settings] to import the file. When importing from the control panel, use a USB memory device. [Import from USB Memory]Administrator privileges are required. Depending on the item to be imported, you may need to restart the machine.
IMPORTANT
Ensuring That the Correct Files and Data Will Be Imported
Before importing the files, make sure that the appropriate files are selected and the correct settings are configured.
The Address Book and settings will be overwritten when the files are imported. Depending on the settings, the machine may not function properly or the operations may be affected.
In particular, before importing the Department ID Management settings, check the administrator information included in the settings to be imported. Because the administrator information is overwritten when the settings are imported, the System Manager ID and PIN that have been used until then may no longer be valid for login.
1
Log in to Remote UI as an administrator. Starting Remote UI
2
On the Portal page of Remote UI, click [Settings/Registration]. Remote UI Portal Page
3
Click [Data Management] [Import].
[Import].The [Import] screen is displayed.
Configure the import settings.
[File Path]
Click [Choose File], and specify the file to be imported.
[Decryption Password]
Enter the password set at export.
[Create Import/Export Result Report]
Select the checkbox to create the import result report when import is performed. You can save the created report to a computer as a CSV file, or print it with the machine.
When batch import is performed the next time, the created report file will be deleted.
The report is created in Japanese if the display language of the machine immediately after the import is Japanese, and created in English if the display language is other than Japanese.
5
Click [Start Importing] [OK].
[OK].Import starts.
6
Wait a moment, click [OK], and check the screen that is displayed.
If the Screen Indicating the Remaining Time Appears
Wait a while based on the remaining time shown, then click [Check Status] and check the displayed screen again.
When the [Import/Export Results] Screen Is Displayed
The import is complete.
Check the import results on the [Import/Export Results] screen.
Check the import results on the [Import/Export Results] screen.
* If you selected the [Create Import/Export Result Report] checkbox in Step 4, you can click [Create Report] to save the import result report to a computer as a CSV file.
You can also use the control panel to print the report. [Import Result Report]
You can also use the control panel to print the report. [Import Result Report]
If the Screen That Prompts You to Restart the Machine Appears
The import is complete.
Click [Perform Restart] to restart the machine.
Click [Perform Restart] to restart the machine.
* The machine needs to be restarted to apply the settings. In addition, you cannot use Remote UI until the machine is restarted.
Checking the Import Results
After you restart the machine, you can follow the procedure below to check the import results.
Administrator privileges are required to check the import results.
Administrator privileges are required to check the import results.
Log in to Remote UI as an administrator [Settings/Registration] [Data Management] [Import/Export Results] |
* If you selected the [Create Import/Export Result Report] checkbox in Step 4, you can click [Create Report] to save the import result report to a computer as a CSV file.
You can also use the control panel to print the report. [Import Result Report]
You can also use the control panel to print the report. [Import Result Report]
7
Log out from Remote UI.