Editing the Properties of a Document

Various information on a document in a library or My Tray is saved with the document as document properties.
The document properties can be the targets of document search.
When you are in the Desktop Browser screen, you can edit some of the document properties.
Editing the Properties of a Document in a Personal Library
Editing the Properties of a Document in a Document Server Library
Editing the Properties of a Document in a SharePoint Server Library
Editing the Properties of a Document in a Network Library
Editing the Properties of a Document in My Tray
Important
If you close Desktop Browser while editing properties, the values being edited are discarded and they are not reflected to the document properties.
Note
When you select multiple documents, only the properties for which the settings are the same are displayed. The properties that have different settings are not displayed.
When a folder and document are selected at the same time, the properties are not displayed.
The displayed properties items of a document vary depending on the library.
In addition, refer to the following as necessary.
Cautions and Restrictions

Editing the Properties of a Document in a Personal Library

Some of the properties items of a document stored in a Personal Library can be edited.
1.
Select a document stored in a Personal Library in the File List View Pane.
The properties of the selected document are displayed in the Properties Pane.
If Properties Pane is not displayed, follow one of the steps below.
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document. It cannot be edited.
[Type]
Displays the type of the document. It cannot be edited.
[Extensions]
Displays the extension of the document. It cannot be edited.
[Date Created]
Displays the date and time when the document was created. It cannot be edited.
[Date Modified]
Displays the date and time when the document was updated. It cannot be edited.
[Size]
Displays the size of the document. It cannot be edited.
[Pages]
Displays page numbers only for PDF documents. It cannot be edited.
[Title]
Displays the title of the document. You can enter up to 255 characters.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added. It cannot be edited.
[Text1]
By default, this is empty. You can enter up to 255 characters.
[Text2]
By default, this is empty. You can enter up to 255 characters.
[Text3]
By default, this is empty. You can enter up to 255 characters.
[Text4]
By default, this is empty. You can enter up to 255 characters.
[Text5]
By default, this is empty. You can enter up to 255 characters.
[Comments]
By default, this is empty. You can enter up to 255 characters.
[Date]
By default, this is empty. You can enter a time value. A date value can be selected using the calendar.
[Value1]
By default, this is empty. You can enter numbers, signs, and decimal points. For (single-byte) symbols, decimal symbols, and digit grouping symbols, the [Date, Time, Language, and Regional Options] settings in [Control Panel] are applied.
[Value2]
By default, this is empty. You can enter numbers, signs, and decimal points. For (single-byte) symbols, decimal symbols, and digit grouping symbols, the [Date, Time, Language, and Regional Options] settings in [Control Panel] are applied.
Note
If the setting you have selected when registering a library in the network drive is the one that does not show the property information of the annotation text, the annotation text property information will not be displayed.
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
2.
Click (Edit Properties) in Properties Pane. When the status becomes , edit the properties.
Or, click the [File] menu > [Edit Properties], then edit the properties.
Note
The values entered in the [Date] property are converted in UTC (Coordinated Universal Time) and saved as text for which "Short Date" of [Date] in the region and language options in [Control Panel] is applied.
3.
Click (Edit Properties) in Properties Pane, and when the status is , editing ends.
Or, in the Navigation Pane or File List View Pane, select another item.
Note
Click [Undo Changes], and the value will return to what it was before editing.
Editing the Properties of a Document in a Document Server Library
Some of the properties items of a document stored in a Document Server Library can be edited.
Note
In Document Server Library, you cannot edit the properties of the document stored in the location for which you do not have the edit permission or higher.
1.
Select a document stored in a Document Server Library in the File List View Pane.
The properties of the selected document are displayed in the File List View Pane.
If Properties Pane is not displayed, follow one of the steps below.
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document. It cannot be edited.
[Type]
Displays the type of the document. It cannot be edited.
[Extensions]
Displays the extension of the document. It cannot be edited.
[Date Created]
Displays the date and time when the document was created. It cannot be edited.
[Date Modified]
Displays the date and time when the document was updated. It cannot be edited.
[Size]
Displays the size of the document. It cannot be edited.
[Pages]
This item is left blank. It cannot be edited.
[Author]
Displays the author of the document. It cannot be edited.
[Modified By]
Displays the user who modified the document. It cannot be edited.
[Checked Out By]
Displays the name of the user who checked out the document. It cannot be edited.
[Version]
Displays the current version of the document. It cannot be edited.
[Title]
Displays the title of the document. It can be edited.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added. It cannot be edited.
[Index]
Displays the index items that are set in the library.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
2.
Click (Edit Properties) in the Properties Pane. When the status becomes , edit the properties.
Or, click the [File] menu > [Edit Properties], then edit the properties.
Note
To edit the properties of a document saved in Document Server Library, you must check out the document from the Document Server Library. When not editing properties, you do not need to check out.
Checking Out
When you make changes to the properties of a document in Document Server Library, a message is displayed to confirm whether to check in or check out. In this case, click [Yes].
You can set the check out message to not display. For more information, see the following.
Not Displaying the Check In/Check Out Message
When you edit the properties of an Office document while it is opened and checked out from a Document Server Library and then check in the Office document, the edited properties revert to those when the document was checked out.
When editing the properties of Office documents, edit the properties without opening the Office documents.
3.
Click (Edit Properties) in the Properties Pane, and when the status is , editing ends.
Or, in the Navigation Pane or File List View Pane, select another item.
Note
Click [Undo Changes], and the value will return to what it was before editing.

Editing the Properties of a Document in a SharePoint Server Library

Some of the properties items of a document stored in a SharePoint Server Library can be edited.
Note
In SharePoint Server Library, you cannot edit the properties of the document stored in the location for which you do not have the edit permission or higher.
1.
Select a document stored in a SharePoint Server Library in the File List View Pane.
The properties of the selected document are displayed in the File List View Pane.
If the Properties Pane is not displayed, follow one of the steps below:
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document. It cannot be edited.
[Type]
Displays the type of the document. It cannot be edited.
[Extensions]
Displays the extension of the document. It cannot be edited.
[Date Created]
Displays the date and time when the document was created. It cannot be edited.
[Date Modified]
Displays the date and time when the document was updated. It cannot be edited.
[Size]
Displays the size of the document. It cannot be edited.
[Pages]
Displays page numbers only for PDF documents. It cannot be edited.
[Author]
Displays the author of the document. It cannot be edited.
[Modified By]
Displays the user who modified the document. It cannot be edited.
[Checked Out By]
Displays the name of the user who checked out the document. It cannot be edited.
[Version]
Displays the current version of the document. It cannot be edited.
[Title]
Displays the title of the document. It can be edited.
[Index]
Displays the index items that are set in the library.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
2.
Click (Edit Properties) in Properties Pane. When the status becomes , edit the properties.
Or, click the [File] menu > [Edit Properties], then edit the properties.
Note
If the properties of a document saved in SharePoint Server Library have been edited, you must check out the edited document from the SharePoint Server Library. When not editing properties, you do not need to check out.
Checking Out
When you make changes to the properties of a document in SharePoint Server Library, a message is displayed to confirm whether to check in or check out. In this case, click [Yes]. However, in the following cases, no operation is necessary because check out or check in is performed without displaying a confirmation message.
When the [Display confirmation message when checking out documents] check box is not selected in [Settings] > [System Settings] > [Display Dialog Box]
When the [Do not show this confirmation message again when checking out documents] check box is selected in the confirmation dialog box for checking out the document
When the [Display confirmation message when checking in documents] check box is not selected in [Settings] > [System Settings] > [Display Dialog Box]
When the [Do not show this confirmation message again when checking in documents] check box is selected in the [Register Document] dialog box
When you edit the properties of an Office document while it is opened and checked out from a SharePoint Server Library and then check in the Office document, the edited properties revert to those when the document was checked out.
When editing the properties of Office documents, edit the properties without opening the Office documents.
3.
Click (Edit Properties) in Properties Pane, and when the status is , editing ends.
Or, in the Navigation Pane or File List View Pane, select another item.
Note
Click [Undo Changes], and the value will return to what it was before editing.
Editing the Properties of a Document in a Network Library
Some of the properties items of a document stored in a Network Library can be edited.
1.
Select a document stored in a Network Library in the File List View Pane.
The properties of the selected document are displayed in the Properties Pane.
If Properties Pane is not displayed, follow one of the steps below.
Click (Show/Hide Properties Pane) on the Address Bar
Select the [View] menu > [Layout] > [Properties Pane].
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Location]
Displays the location of the document. It cannot be edited.
[Type]
Displays the type of the document. It cannot be edited.
[Extensions]
Displays the extension of the document. It cannot be edited.
[Date Created]
Displays the date and time when the document was created. It cannot be edited.
[Date Modified]
Displays the date and time when the document was updated. It cannot be edited.
[Size]
Displays the size of the document. It cannot be edited.
[Pages]
Displays page numbers only for PDF documents. It cannot be edited.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
2.
Click (Edit Properties) in Properties Pane. When the status becomes , edit the properties.
Or, click the [File] menu > [Edit Properties], then edit the properties.
3.
Click (Edit Properties) in Properties Pane, and when the status is , editing ends.
Or, in the Navigation Pane or File List View Pane, select another item.
Note
Click [Undo Changes], and the value will return to what it was before editing.

Editing the Properties of a Document in My Tray

Some of the properties items of a document stored in My Tray can be edited.
1.
Select a document saved in My Tray in the File List View Pane.
The properties of the selected document are displayed in the File List View Pane.
If Properties Pane is not displayed, follow one of the steps below.
Click (Show/Hide Properties Pane) on the Toolbar
Select the [View] menu > [Layout] > [Properties Pane]
[Edit Properties]
Edits the properties.
[Undo Changes]
Undoes the property value being edited.
[Name]
Displays the name of the document. It can be edited.
[Type]
Displays the type of the document. It cannot be edited.
[Extensions]
Displays the extension of the document. It cannot be edited.
[Date Created]
Displays the date and time when the document was created. It cannot be edited.
[Date Modified]
Displays the date and time when the document was updated. It cannot be edited.
[Size]
Displays the size of the document. It cannot be edited.
[Pages]
Displays page numbers only for PDF documents. It cannot be edited.
[Date Transferred]
Displays the date when the document was transferred to My Tray. It cannot be edited.
[Category]
Displays whether a document is a circulated document or a document from an external device. It cannot be edited.
[Title]
Displays the title of the document. You can enter up to 255 characters.
[Inserted Annotations]
Displays whether the document has an annotation or not. When this check box is selected, an annotation has been added. It cannot be edited.
[Text1]
By default, this is empty. You can enter up to 255 characters.
[Text2]
By default, this is empty. You can enter up to 255 characters.
[Text3]
By default, this is empty. You can enter up to 255 characters.
[Text4]
By default, this is empty. You can enter up to 255 characters.
[Text5]
By default, this is empty. You can enter up to 255 characters.
[Comments]
By default, this is empty. You can enter up to 255 characters.
[Date]
By default, this is empty. You can enter a time value. A date value can be selected using the calendar.
[Value1]
By default, this is empty. You can enter numbers, signs, and decimal points. For (single-byte) symbols, decimal symbols, and digit grouping symbols, the [Date, Time, Language, and Regional Options] settings in [Control Panel] are applied.
[Value2]
By default, this is empty. You can enter numbers, signs, and decimal points. For (single-byte) symbols, decimal symbols, and digit grouping symbols, the [Date, Time, Language, and Regional Options] settings in [Control Panel] are applied.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
2.
Click (Edit Properties) in Properties Pane. When the status becomes , edit the properties.
Or, click the [File] menu > [Edit Properties], then edit the properties.
3.
Click (Edit Properties) in Properties Pane, and when the status is , editing ends.
Or, in the Navigation Pane or File List View Pane, select another item.
Note
Click [Undo Changes], and the value will return to what it was before editing.