Searching from the Simple Search Bar

You can enter a search keyword(s) in the Simple Search Bar to perform a full-text search or folder/document properties information search.

Note
The library that can perform a full-text search in Desktop is the following. In other libraries, only property information can be searched for. A folder on the local computer that has been registered as a Personal Library Document Server Library SharePoint Server Library To perform a full-text search on a Personal Library in Desktop, Windows Search must be installed. If Windows Search is not installed, use "Windows Update" to install Windows Search 4.0 and perform a repair installation of Desktop. When you are using Windows Search 3.0, it is recommended that you update it to Windows Search 4.0. When you newly install the Windows Search Service, register the Windows folder created by the Personal Library of Desktop in the Windows Search Service. ([Control Panel] > [Indexing Options] > [Change]). When you update Windows Search, rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]). For more information on "Windows Update", rebuilding, and folder registration, refer to the Help for your computer. Full-text searches are not available when an imageRUNNER ADVANCE Advanced Space and a shared folder of another computer are registered as libraries. When Windows Search is installed and the Windows Folder where the Personal Library of Desktop is created is already registered in the Windows Search Service, searches are performed using indexes. If you change the display format for dates or numeric values in [Control Panel] > [Date, Time, Language, and Regional Options], you need to rebuild indexes to perform searches using the new display format. For more information on how to rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]), refer to the Help for your computer. For more information on folder properties, see the following. Displaying Folder Properties For more information on document properties, see the following. Displaying the Document Properties

Note

The library that can perform a full-text search in Desktop is the following. In other libraries, only property information can be searched for.

A folder on the local computer that has been registered as a Personal Library

Document Server Library

SharePoint Server Library

To perform a full-text search on a Personal Library in Desktop, Windows Search must be installed.

If Windows Search is not installed, use "Windows Update" to install Windows Search 4.0 and perform a repair installation of Desktop.

When you are using Windows Search 3.0, it is recommended that you update it to Windows Search 4.0.

When you newly install the Windows Search Service, register the Windows folder created by the Personal Library of Desktop in the Windows Search Service. ([Control Panel] > [Indexing Options] > [Change]). When you update Windows Search, rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]).

For more information on "Windows Update", rebuilding, and folder registration, refer to the Help for your computer.

Full-text searches are not available when an imageRUNNER ADVANCE Advanced Space and a shared folder of another computer are registered as libraries.

When Windows Search is installed and the Windows Folder where the Personal Library of Desktop is created is already registered in the Windows Search Service, searches are performed using indexes.

If you change the display format for dates or numeric values in [Control Panel] > [Date, Time, Language, and Regional Options], you need to rebuild indexes to perform searches using the new display format. For more information on how to rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]), refer to the Help for your computer.

For more information on folder properties, see the following.

Displaying Folder Properties

For more information on document properties, see the following.

Displaying the Document Properties

In addition, refer to the following as necessary.

Cautions and Restrictions

In the Navigation Pane, select a library or folder to search for folders and documents.

Note
You cannot search for documents in the Recycle Bin, check out folder, or My Tray. All folders in the selected library or folder are searched. However, folder names in a Document Server Library are not searched for when you perform searches using the Simple Search Bar (Documents in folders are searched.) If you want to search folder names in a Document Server Library, perform searches using the detailed search. You cannot perform a full-text search in binder or PDF documents in SharePoint Server Library. However, if the PDF IFilter is installed in SharePoint Server, you can perform full-text searches in PDF documents. When you perform a search from the Simple Search Bar in a shared folder/network drive using the Windows File Sharing Service or a library created in the Advanced Space of imageRUNNER ADVANCE, the following restrictions will be applied: Full Text searches cannot be performed. Only property information is searched.

Note

You cannot search for documents in the Recycle Bin, check out folder, or My Tray.

All folders in the selected library or folder are searched. However, folder names in a Document Server Library are not searched for when you perform searches using the Simple Search Bar (Documents in folders are searched.) If you want to search folder names in a Document Server Library, perform searches using the detailed search.

You cannot perform a full-text search in binder or PDF documents in SharePoint Server Library. However, if the PDF IFilter is installed in SharePoint Server, you can perform full-text searches in PDF documents.

When you perform a search from the Simple Search Bar in a shared folder/network drive using the Windows File Sharing Service or a library created in the Advanced Space of imageRUNNER ADVANCE, the following restrictions will be applied:

Full Text searches cannot be performed.

Only property information is searched.

Enter a keyword(s) in the Simple Search Bar.

Or, select a keyword from the keyword list saved in the Simple Search Bar.

Note
The following annotations added with Annotation Editor and text inside stamps can be search targets. Partial match searches by lines are performed. Text Text boxes Comments Text stamps Date stamps You can enter single or double-byte spaces as keyword separators. When a search is executed, search results that include all the separated strings are displayed. When "*" (asterisk) and "?" (question mark) are used in search keywords, they are regarded as normal keyword characters but not as wildcards. Upper/lower cases and Katakana/Hiragana characters are distinguished in full-text searches targeting Personal Library only when the full text search is enabled. However, for full-text searches targeting a Document Server Library, Katakana/Hiragana characters are always distinguished. For properties information searches, these characters are not distinguished regardless of the library type and whether full-text searches are enabled/disabled. In a document inside Document Server Library, when using a word which does not make sense as a search keyword (e.g., "a" or "the"), all documents within the search range, including those which do not contain the search keywords, will be displayed.

Note

The following annotations added with Annotation Editor and text inside stamps can be search targets. Partial match searches by lines are performed.

Text

Text boxes

Comments

Text stamps

Date stamps

You can enter single or double-byte spaces as keyword separators. When a search is executed, search results that include all the separated strings are displayed.

When "*" (asterisk) and "?" (question mark) are used in search keywords, they are regarded as normal keyword characters but not as wildcards.

Upper/lower cases and Katakana/Hiragana characters are distinguished in full-text searches targeting Personal Library only when the full text search is enabled. However, for full-text searches targeting a Document Server Library, Katakana/Hiragana characters are always distinguished. For properties information searches, these characters are not distinguished regardless of the library type and whether full-text searches are enabled/disabled.

In a document inside Document Server Library, when using a word which does not make sense as a search keyword (e.g., "a" or "the"), all documents within the search range, including those which do not contain the search keywords, will be displayed.

Click

(Start Search).

The search results are displayed on the search screen.

Note
Click (Change File List View) to switch the display of the search results between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and a [List]. You can preview the documents found in the search on the search screen. For more information, see the following. Previewing the Search Results To always display the search screen in front of Desktop Browser screen, click (Display in Front of Browser), so that the icon will be in the state. The path to the library or folder to search is displayed in [Search Location] on the search screen. The Simple Search Bar and the [Search Keywords] pull-down menu in the search screen can save up to 10 of the latest search keywords. When you perform simple searches in a Document Server Library, search targets are as follows: Properties information of documents with the following extensions: exch, nsf, tif, tiff, pub, aspx, ascx, jsp, jhtml, msg, php, mspx Properties information and the text of documents with the following extensions: htm, html, txt, asp, xls, doc, ppt, xml, eml, odc, dot, mht, mhtml, url, pdf, iwb Text and properties information of documents with the following extensions when the IFilter registration tool is applied in Document Server: docx, docm, pptx, pptm, xlsx, xlsm, xlsb, zip, one, vsd, vss, vst, vdx, vsx, vtx, xps In the case of a binder document to which text decoration has been applied, editing or searching text decoration may not be performed depending on characters of text decoration. In the case of a document saved in a library in Advanced Space of imageRUNNER ADVANCE, document search with [Annotation Text] is only possible if the library has been created under the setting that annotation text is the search target. In any of the following cases, the search screen is displayed without executing a search. When a library or folder is not selected in the Navigation Pane When a location that cannot be searched is selected in the Navigation Pane When a search keyword has not been entered Documents may not be reflected in the index and search results immediately after they are edited, depending on the timing for updating the index. In this case, try searching again after waiting a while.

Note

Click

(Change File List View) to switch the display of the search results between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and a [List].

You can preview the documents found in the search on the search screen. For more information, see the following.

Previewing the Search Results

To always display the search screen in front of Desktop Browser screen, click

(Display in Front of Browser), so that the icon will be in the

state.

The path to the library or folder to search is displayed in [Search Location] on the search screen.

The Simple Search Bar and the [Search Keywords] pull-down menu in the search screen can save up to 10 of the latest search keywords.

When you perform simple searches in a Document Server Library, search targets are as follows:

Properties information of documents with the following extensions:

exch, nsf, tif, tiff, pub, aspx, ascx, jsp, jhtml, msg, php, mspx

Properties information and the text of documents with the following extensions:

htm, html, txt, asp, xls, doc, ppt, xml, eml, odc, dot, mht, mhtml, url, pdf, iwb

Text and properties information of documents with the following extensions when the IFilter registration tool is applied in Document Server:

docx, docm, pptx, pptm, xlsx, xlsm, xlsb, zip, one, vsd, vss, vst, vdx, vsx, vtx, xps

In the case of a binder document to which text decoration has been applied, editing or searching text decoration may not be performed depending on characters of text decoration.

In the case of a document saved in a library in Advanced Space of imageRUNNER ADVANCE, document search with [Annotation Text] is only possible if the library has been created under the setting that annotation text is the search target.

In any of the following cases, the search screen is displayed without executing a search.

When a library or folder is not selected in the Navigation Pane

When a location that cannot be searched is selected in the Navigation Pane

When a search keyword has not been entered

Documents may not be reflected in the index and search results immediately after they are edited, depending on the timing for updating the index. In this case, try searching again after waiting a while.