Searching from the Search Screen

You can configure search conditions on the search screen to perform searches. When you perform searches from the search screen, search targets are folder/document properties information. You can also enter keywords to search for in the same way as with the Simple Search Bar.

Performing a Detailed Search

Performing a Simple Search

Note
For more information on document/folder properties, see the following. Displaying Folder Properties Displaying the Document Properties You cannot search for documents in the Recycle Bin, check out folder, or My Tray.

In addition, refer to the following as necessary.

Cautions and Restrictions

Performing a Detailed Search

Click

(Display Search Window).

Or, select the [File] menu > [Search].

The search screen is displayed.

Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following. Setting the Icons Displayed in the Toolbar

Click

(Advanced).

Click [Browse].

In the following cases, proceed to step 5.

To search the library or folder selected in the Navigation Pane of Desktop Browser, select [Current Location] from the [Search Location] pull-down menu.

To search a library or folder you have previously searched, select it from the [Search Location] pull-down menu.

The [Browse] dialog box is displayed.

Select the library or folder to search, then click [OK].

Note
All folders in libraries or folders specified are searched.

Select the target to search in the [Search For] pull-down menu.

[All]	Searches folders and files.
[Folders]	Searches folders only. If you select [Folders], only folder properties can be selected in the search conditions.
[Files]	Searches files only.

Use three pull-down menus to specify a search condition.

In the leftmost pull-down menu of Condition, select the properties of the search target respectively.

Select the search method from the pull-down menu in the center.

Select or enter keywords/values from the rightmost pull-down menu.

Note
You can configure up to 5 search conditions. To add a search condition, click [Add Condition] and then add a conditional expression. When multiple conditional expressions are selected, select the [AND] or [OR] in [Relation]. When [AND] is selected, search results that include all the search conditions set in [Condition] are displayed. When [OR] is selected, search results that include any of the search conditions set in [Condition] are displayed. Click [Clear] to initialize the search conditions. According to your computer settings, you can select [Do not use the indexes created for search when searching (might be slow)] when you do not want to use indexes in searches. Note that this check box is not displayed when you select a library other than personal library as the search target. In the case of a binder document, created from an application document, to which text decoration has been applied, editing or searching text decoration cannot be performed depending on the characters of the text decoration.

Note

You can configure up to 5 search conditions. To add a search condition, click [Add Condition] and then add a conditional expression.

When multiple conditional expressions are selected, select the [AND] or [OR] in [Relation].

When [AND] is selected, search results that include all the search conditions set in [Condition] are displayed.

When [OR] is selected, search results that include any of the search conditions set in [Condition] are displayed.

Click [Clear] to initialize the search conditions.

According to your computer settings, you can select [Do not use the indexes created for search when searching (might be slow)] when you do not want to use indexes in searches. Note that this check box is not displayed when you select a library other than personal library as the search target.

In the case of a binder document, created from an application document, to which text decoration has been applied, editing or searching text decoration cannot be performed depending on the characters of the text decoration.

When you search for folders and documents in a Personal Library/Network Library, the following items can be selected in each of the leftmost pull-down menus for Condition.

[Name]	Sets the document name as the search condition. By including extensions, you can perform perfect match searches.
[Extensions]	Sets the extension of document as the search condition. Enter without including "." (dot).
[Date Created]	Sets the date and time when the document was created as the search condition. (Not available in full-text searches)
[Date Modified]	Sets the date and time when the document was modified as the search condition. (Not available in full-text searches)
[Size]	Sets the document size in bytes as the search condition. (Not available in full-text searches)
[Title]	Sets the document title as the search condition. When searching in a network library, this item is not searched for.
[Memo contents]	Sets the text in the memo as the search condition. When searching in a Network Library, this item is not searched for.
[Memo color]	Sets the color of the memo as the search condition. When searching in a Network Library, this item is not searched for.
[Memo]	Searches for documents with memos attached. When searching in a Network Library, this item is not searched for.
[Annotation Text]	Sets the annotation text as the search condition. For a Personal Library, the search target is limited to 50 lines. However, a match/mismatch is searched in the unit of lines. Searches on multiple lines are not performed.
[Text1] to [Text5]	Sets the property, which is configured as text, as the search condition. When searching in a Network Library, this item is not searched for.
[Comments]	Configures the property, which is configured as comments, as the search condition. When searching in a Network Library, this item is not searched for.
[Date]	Sets the property, which is configured as a date, as the search condition. When searching in a Network Library, this item is not searched for.
[Value1] to [Value2]	Sets the property, which is configured as an integer, as the search condition. When searching in a Network Library, this item is not searched for.

Note
In the case of a document stored in a library in Advanced Space of imageRUNNER ADVANCE, [Annotation Text] search is only possible if the library has been created under the setting that annotation text is the search target.

When you search for folders and documents in a Document Server Library or SharePoint Server Library, the following items can be selected in each of the leftmost pull-down menus for Condition.

[Name]	Sets the document name as the search condition. Include its extension.
[Extensions]	Sets the extension of document as the search condition. Enter without including "." (dot). (Not available in full-text searches)
[Date Created]	Sets the date and time when the document was created as the search condition (Not available in full-text searches.)
[Date Modified]	Sets the date and time when the document was last edited as the search condition (Not available in full-text searches.)
[Size]	Sets the document size in bytes as the search condition (for documents.) (Not available in full-text searches)
[Memo contents]	Sets the text in the memo as the search condition.
[Memo color]	Sets the color of the memo as the search condition.
[Memo]	Searches for documents with memos attached.
[Author]	Sets the file author as the search condition.
[Modified By]	Sets the user who updated the file as the search condition.
[Checked Out By]	Sets the user who checked out the document as the search condition (for documents.) (Not available in full-text searches)
[Version]	Sets the document version as the search condition (for documents.) (Not available in full-text searches)
[Title]	Sets the document title as the search condition (for documents.) (Not available in full-text searches)
[Annotation Text]	Sets the annotation text as the search condition.
[Index]	Sets the index item configured in the library as the search condition.

When you search for folders and documents, the following items can be selected in each of the center pull-down menus for Condition.

Note
The items you can specify vary depending on the property you select in the leftmost pull-down menu.

[Contains]	Searches for items that contain the specified keyword(s).
[Begins With]	Searches for items that begin with the specified keyword(s).
[Equals]	Searches for items that equal to the specified keyword(s).
[Does Not Equal]	Searches for items that do not equal to the specified keyword(s).
[Is Greater Than or Equal To]	Searches for items that contain a file size or extended integer that is greater than or equals to the specified keyword.
[Is Less Than or Equal To]	Searches for items that contain a file size or extended integer that is lesser than or equal to the specified keyword.
[Is On or Before]	Searches for items with a date that is before or equal to the specified keyword.
[Is On or After]	Searches for items with a date that is after or equal to the specified keyword.

Click [Search].

The search results are displayed on the search screen.

Note
The path of the library or folder to search is displayed in [Search Location] on the search screen. Click (Change File List View) to switch the display of the search results between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and a [List]. You can preview the documents found in the search on the search screen. For more information, see the following. Previewing the Search Results To always display the search screen in front of Desktop Browser screen, click (Display in Front of Browser), so that the icon will be in the state. Documents may not be reflected in the index and search results immediately after they are edited, depending on the timing for updating the index. In this case, try searching again after waiting a while.

Note

The path of the library or folder to search is displayed in [Search Location] on the search screen.

Click

(Change File List View) to switch the display of the search results between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and a [List].

You can preview the documents found in the search on the search screen. For more information, see the following.

Previewing the Search Results

To always display the search screen in front of Desktop Browser screen, click

(Display in Front of Browser), so that the icon will be in the

state.

Documents may not be reflected in the index and search results immediately after they are edited, depending on the timing for updating the index. In this case, try searching again after waiting a while.

Performing a Simple Search

With a simple search, you can perform a full-text search or folder/document properties information search.

Note
The library that can perform a full-text search in Desktop is the following. In other libraries, only property information can be searched for. A folder on the local computer that has been registered as a Personal Library Document Server Library SharePoint Server Library To perform a full-text search on a Personal Library in Desktop, Windows Search must be installed. If Windows Search is not installed, use "Windows Update" to install Windows Search 4.0 and perform a repair installation of Desktop. When you are using Windows Search 3.0, it is recommended that you update it to Windows Search 4.0. When you newly install the Windows Search Service, register the Windows folder created by the Personal Library of Desktop in the Windows Search Service. ([Control Panel] > [Indexing Options] > [Change]). When you update Windows Search, rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]). For more information on "Windows Update", rebuilding, and folder registration, refer to the Help for your computer. Full-text searches are not available when an imageRUNNER ADVANCE Advanced Space and a shared folder of another computer are registered as libraries. When Windows Search is installed and the Windows Folder where the Personal Library of Desktop is created is already registered in the Windows Search Service, searches are performed using indexes. If you change the display format for dates or numeric values in [Control Panel] > [Date, Time, Language, and Regional Options], you need to rebuild indexes to perform searches using the new display format. For more information on how to rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]), refer to the Help for your computer. For more information on folder properties, see the following. Displaying Folder Properties For more information on document properties, see the following. Displaying the Document Properties

Note

The library that can perform a full-text search in Desktop is the following. In other libraries, only property information can be searched for.

A folder on the local computer that has been registered as a Personal Library

Document Server Library

SharePoint Server Library

To perform a full-text search on a Personal Library in Desktop, Windows Search must be installed.

If Windows Search is not installed, use "Windows Update" to install Windows Search 4.0 and perform a repair installation of Desktop.

When you are using Windows Search 3.0, it is recommended that you update it to Windows Search 4.0.

When you newly install the Windows Search Service, register the Windows folder created by the Personal Library of Desktop in the Windows Search Service. ([Control Panel] > [Indexing Options] > [Change]). When you update Windows Search, rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]).

For more information on "Windows Update", rebuilding, and folder registration, refer to the Help for your computer.

Full-text searches are not available when an imageRUNNER ADVANCE Advanced Space and a shared folder of another computer are registered as libraries.

When Windows Search is installed and the Windows Folder where the Personal Library of Desktop is created is already registered in the Windows Search Service, searches are performed using indexes.

If you change the display format for dates or numeric values in [Control Panel] > [Date, Time, Language, and Regional Options], you need to rebuild indexes to perform searches using the new display format. For more information on how to rebuild indexes ([Control Panel] > [Indexing Options] > [Advanced] > [Rebuild]), refer to the Help for your computer.

For more information on folder properties, see the following.

Displaying Folder Properties

For more information on document properties, see the following.

Displaying the Document Properties

Click

(Display Search Window).

Or, select the [File] menu > [Search].

The search screen is displayed.

Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following. Setting the Icons Displayed in the Toolbar

Click

(Simple Search).

Click [Browse].

In the following cases, proceed to step 5.
To search the library or folder selected in the Navigation Pane of Desktop Browser, select [Current Location] from the [Search Location] pull-down menu.

To search a library or folder you have previously searched, select it from the [Search Location] pull-down menu.

The [Browse] dialog box is displayed.

Select the library or folder to search, then click [OK].

Note
All folders in the selected library or folder are searched. However, folder names in a Document Server Library are not searched for when you perform searches using the simple search (Documents in folders are searched.) If you want to search folder names in a Document Server Library, perform searches using the detailed search. You cannot perform a full-text search in binder or PDF documents in SharePoint Server Library. However, if the PDF IFilter is installed in SharePoint Server, you can perform full-text searches in PDF documents. When you perform a search from the simple search in a shared folder/network drive using the Windows File Sharing Service or a library created in the Advanced Space of imageRUNNER ADVANCE, the following restrictions will be applied: Full Text searches cannot be performed. Only property information is searched.

Note

All folders in the selected library or folder are searched. However, folder names in a Document Server Library are not searched for when you perform searches using the simple search (Documents in folders are searched.) If you want to search folder names in a Document Server Library, perform searches using the detailed search.

You cannot perform a full-text search in binder or PDF documents in SharePoint Server Library. However, if the PDF IFilter is installed in SharePoint Server, you can perform full-text searches in PDF documents.

When you perform a search from the simple search in a shared folder/network drive using the Windows File Sharing Service or a library created in the Advanced Space of imageRUNNER ADVANCE, the following restrictions will be applied:

Full Text searches cannot be performed.

Only property information is searched.

Enter a search keyword(s).

Or, select a keyword from the keyword list saved in the [Search Keywords] pull-down menu.

Note
The following annotations added with Annotation Editor and text inside stamps can be search targets. Partial match searches by lines are performed. Text Text boxes Comments Text stamps Date stamps You can enter single or double-byte spaces as keyword separators.When a search is executed, search results that include all the separated strings are displayed. When "*" (asterisk) and "?" (question mark) are used in search keywords, they are regarded as normal keyword characters but not as wildcards. Upper/lower cases and Katakana/Hiragana characters are distinguished in full-text searches targeting Personal Library only when the full text search is enabled. However, for full-text searches targeting a Document Server Library, Katakana/Hiragana characters are always distinguished. For properties information searches, these characters are not distinguished regardless of the library type and whether full-text searches are enabled/disabled. In a document inside Document Server Library, when using a word which does not make sense as a search keyword (e.g., "a" or "the"), all documents within the search range, including those which do not contain the search keywords, will be displayed.

Note

The following annotations added with Annotation Editor and text inside stamps can be search targets. Partial match searches by lines are performed.

Text

Text boxes

Comments

Text stamps

Date stamps

You can enter single or double-byte spaces as keyword separators.When a search is executed, search results that include all the separated strings are displayed.

When "*" (asterisk) and "?" (question mark) are used in search keywords, they are regarded as normal keyword characters but not as wildcards.

Upper/lower cases and Katakana/Hiragana characters are distinguished in full-text searches targeting Personal Library only when the full text search is enabled. However, for full-text searches targeting a Document Server Library, Katakana/Hiragana characters are always distinguished. For properties information searches, these characters are not distinguished regardless of the library type and whether full-text searches are enabled/disabled.

In a document inside Document Server Library, when using a word which does not make sense as a search keyword (e.g., "a" or "the"), all documents within the search range, including those which do not contain the search keywords, will be displayed.

Click [Search].

The search results are displayed on the search screen.

Note
Click (Change File List View) to switch the display of the search results between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and a [List]. You can preview the documents found in the search on the search screen. For more information, see the following. Previewing the Search Results To always display the search screen in front of Desktop Browser screen, click (Display in Front of Browser), so that the icon will be in the state. The path to the library or folder to search is displayed in [Search Location] on the search screen. The [Search Keywords] pull-down menu in the search screen and the Simple Search Bar can save up to 10 of the latest search keywords. When you perform simple searches in a Document Server Library, search targets are as follows: Properties information of documents with the following extensions: exch, nsf, tif, tiff, pub, aspx, ascx, jsp, jhtml, msg, php, mspx Properties information and the text of documents with the following extensions: htm, html, txt, asp, xls, doc, ppt, xml, eml, odc, dot, mht, mhtml, url, pdf, iwb Text and properties information of documents with the following extensions when the IFilter registration tool is applied in Document Server: docx, docm, pptx, pptm, xlsx, xlsm, xlsb, zip, one, vsd, vss, vst, vdx, vsx, vtx, xps In the case of a binder document to which text decoration has been applied, editing or searching text decoration may not be performed depending on characters of text decoration. In the case of a document saved in a library in Advanced Space of imageRUNNER ADVANCE, document search with [Annotation Text] is only possible if the library has been created under the setting that annotation text is the search target. Documents may not be reflected in the index and search results immediately after they are edited, depending on the timing for updating the index. In this case, try searching again after waiting a while.

Note

Click

(Change File List View) to switch the display of the search results between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and a [List].

You can preview the documents found in the search on the search screen. For more information, see the following.

Previewing the Search Results

To always display the search screen in front of Desktop Browser screen, click

(Display in Front of Browser), so that the icon will be in the

state.

The path to the library or folder to search is displayed in [Search Location] on the search screen.

The [Search Keywords] pull-down menu in the search screen and the Simple Search Bar can save up to 10 of the latest search keywords.

When you perform simple searches in a Document Server Library, search targets are as follows:

Properties information of documents with the following extensions:
exch, nsf, tif, tiff, pub, aspx, ascx, jsp, jhtml, msg, php, mspx

Properties information and the text of documents with the following extensions:
htm, html, txt, asp, xls, doc, ppt, xml, eml, odc, dot, mht, mhtml, url, pdf, iwb

Text and properties information of documents with the following extensions when the IFilter registration tool is applied in Document Server:
docx, docm, pptx, pptm, xlsx, xlsm, xlsb, zip, one, vsd, vss, vst, vdx, vsx, vtx, xps

In the case of a binder document to which text decoration has been applied, editing or searching text decoration may not be performed depending on characters of text decoration.

In the case of a document saved in a library in Advanced Space of imageRUNNER ADVANCE, document search with [Annotation Text] is only possible if the library has been created under the setting that annotation text is the search target.