Sending Documents via E-Mail as PDF Documents

In order to send via e-mail, an e-mail account and profile must be configured in advance.

Using a mail output button when Microsoft Outlook has never been started to attach a document to an e-mail results in an error.

To convert a document into a PDF document and send it, configure one of the following settings for the mail output button.

You can also attach documents to an e-mail as application files. For more information, see the following.

You can also attach shortcuts to an e-mail. For more information, see the following.

You can convert multiple documents into PDF documents and send them via e-mail. In this case, each document is converted separately without merging the documents into a single PDF document.

You cannot convert shortcuts (*.iwl/*.iwlf), sites, libraries, folders, the Recycle Bin, and documents in the Recycle Bin to PDF documents and attach them.

If the [Select when attaching] check box is selected in the mail output button settings, a dialog box for selecting the format of the file to attach is displayed. In this case, click [Convert to PDF Document]. For more information, see the following.

You can also use one of the following methods to perform the same operation.

For details on the settings, see the following.

If the attachment file exceeds the specified file size, a warning message is displayed. Click [Yes] to attach the file or [No] to not attach the file. For information on the size settings for attachment files, see the following.

When inconvertible documents are included in the selected documents, documents which cannot be converted and an error message are displayed.

The document name of the converted PDF document is the original document name with the file extension changed to '.pdf'.

The values set in the [Detailed Settings for PDF Document] dialog box are retained for next time.

The settings in the [Detailed Settings for PDF Document] dialog box are the same as the dialog box in "Converting a Document into a PDF by Using the Advanced Settings" but the settings are saved separately. For information on "Converting a Document into a PDF by Using the Advanced Settings", see the following.

When the [Convert to PDF/A-1b format] check box is selected, an error message is displayed if conversion to a PDF document in the PDF/A format fails. For information on the causes of errors, see the following.

If the [Convert to PDF/A-1b format] check box is not selected when the original document is in the PDF/A format, the PDF document after conversion will not conform to the PDF/A format.

Selecting [Do not show this message again] disables the confirmation message. Even if the confirmation message is disabled, it can be enabled again by selecting [Display a confirmation message when converting to PDF documents that meet the requirements of PDF/A].