Sending Shortcuts by E-mail

In order to send via e-mail, an e-mail account and profile must be configured in advance.

Using a mail output button when Microsoft Outlook has never been started to attach a document to an e-mail results in an error.

You can also send documents as application files by attaching them to e-mail. For more information, see the following.

You can convert documents registered in a library to a PDF document and attach them to an e-mail. For more information, see the following.

For information on shortcuts to documents and folders, see the following.

To create and attach a shortcut to an e-mail, configure one of the following settings for the mail output button.

You can select more than one folder or document to create and attach multiple shortcuts.

You cannot create and attach shortcuts for sites, libraries, the Recycle Bin, or shortcuts (*.iwl/*.iwlf). You also cannot create and attach shortcuts for documents in the Recycle Bin or My Tray.

If the [Select when attaching] check box is selected in the mail output button settings, a dialog box for selecting the format of the file to attach is displayed. In this case, click [Attach a Shortcut]. For more information, see the following.

You can also use one of the following methods to perform the same operation.

When using a command button on the ribbon to create and attach shortcuts, the shortcuts are created and attached regardless of the mail output button settings.

You can select more than one folder or document to create and attach multiple shortcuts.

You cannot create and attach shortcuts for the Recycle Bin or shortcuts (*.iwl/*.iwlf). You also cannot create and attach shortcuts for documents in the Recycle Bin or My Tray.

If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.