Sending Data by E-Mail/Saving Data to a Shared Folder

This section describes the procedures for scanning originals and sending the scanned data directly from the machine by attaching it to an e-mail or saving it to a shared folder.
Before you can send the data directly by e-mail, you need to complete certain procedures, such as specifying the e-mail server settings. Procedure for Setting to Send E-Mail
Before you can save the data to a shared folder, you need to complete certain procedures, such as specifying the location to save the scanned originals to. Procedure for Setting a Shared Folder as a Save Location
1
Place the original(s). Placing Originals
2
Select <Scan> in the Home screen. Home Screen
3
Select <E-Mail> or <File>.
4
Specify the destination.
If you selected <File> in step 3, the Address Book screen is displayed. You can also specify the destination from coded dial numbers or one-touch dial numbers.
 
Specifying from Address Book
Specifying from Coded Dial Numbers
Specifying from One-Touch
Entering Destinations Directly (E-Mail Sending)
Specifying destinations from the transmission records
You can also recall previously used destinations. Recalling Previously Used Settings for Sending/Saving (Recall Settings)
Saving the data to a shared folder
Only one destination can be specified.
5
When sending an e-mail, specify multiple destinations, including Cc/Bcc destinations, as necessary.
Select <Destination>, and select the method for specifying destinations.
<Cc> and <Bcc> addresses can only be selected using <Specify from Address Book>, <Specify from Coded Dial> or <Specify from One-Touch>.
To delete destinations
If you specified multiple destinations, you can delete destinations as necessary.
6
Specify the scanning settings as necessary.
 
Specifying the Scanning Size of the Original
Specifying the Color Mode
Selecting a File Format
Specifying Orientation of Your Original
Scanning 2-Sided Originals
For information about other scan settings, see Scanning Clearly or Adjusting Balance between File Size and Image Quality.
For e-mail, you can specify the subject, message, reply-to address, and priority as necessary. Specifying E-Mail Settings
7
Press .
Scanning of the original starts.
If you want to cancel, select <Cancel>  <Yes>. Canceling Sending Documents
When placing originals in the feeder in step 1
When scanning is complete, the sending/saving process starts.
When placing originals on the platen glass in step 1
File name of the sent document
The file name of a sent document is automatically assigned based on the following format: communication management number (four digits)_sent date and time_document number (three digits).file extension name.
If an E-Mail Send Error Occurs
Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically.
To clear the mailbox
When the mailbox is cleared, all e-mail in the server mailbox is deleted. When you specify the e-mail account that you use usually, you should first check whether any e-mail in the mailbox needs to be kept.
If you always want to scan with the same settings: Changing the Default Settings for Functions
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