Saving IWB Documents as PDF Documents
IWB documents can be saved in the PDF format.
IWB documents can be saved in the PDF format using either of the following two methods:
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NOTE
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When exporting an IWB document in the PDF format, you can specify the range of pages to convert to a PDF document.
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Exporting in the PDF Format
This section describes how to export (save) IWB documents to a Desktop Browser library or Windows Folder in the PDF format.
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NOTE
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When you use Desktop to convert a document into a PDF document, the file size may become larger.
Files are saved in version 1.6 of the PDF format.
When you insert a sheet and then export a document as a PDF, all pages including the inserted sheet will be exported. For details on how to set the inserted sheet, see the following.
When an IWB document is converted to a PDF document, the layout settings and the blank side of a 2-sided printing/booklet printing configured for the IWB document (such as [Output Size], [Output Paper Orientation], [Page Layout], and [Enlarge/Reduce Original Page]) will be applied to the PDF document. If the following are set to be printed, they too will be converted into PDF documents.
Annotations
Headers/Footers
The tab section of the tab paper
Watermarks
The print settings specified for the IWB document are not reflected in the print settings of the exported PDF document.
For information on how to export (save) a document in the PDF format in Therefore, see the following.
Exporting a Document Edited with Desktop Editor to Therefore (Administrator Guide)
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1.
Open an IWB document with Desktop Editor.
For information on how to open a document with Desktop Editor, see the following.
2.
Click 
(Export as PDF) on the ribbon.
(Export as PDF) on the ribbon.Or, select the [File] menu > [Export as PDF].
The [Select Export Destination] dialog box is displayed.
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NOTE
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If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.
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3.
Select [Library] or [Windows Folder], and click [OK].
The [Export as PDF] dialog box is displayed.
4.
Select the library or Windows Folder to save to.
5.
Specify [Document Name] or [File name].
6.
To specify the pages to export, select [Print Pages] in [Export Range] and specify the page number in the displayed [Specify Range].
You can use the following formats to specify a range of page numbers.
When exporting from page "a" to the last page: a-
("a" indicates the page number to start exporting)
When exporting from the first page to page "b": -b
("b" indicates the page number to end exporting)
When exporting continuous pages: a-b
("a" and "b" indicate the page numbers to start and end exporting respectively)
When exporting discontinuous pages: c,d
("c" and "d" indicate the individual page numbers to export, separated by commas)
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NOTE
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The entry order of [Specify Range] is not the order of export. Even when you enter "1,2" or "2,1", pages are exported in the order "1,2".
[Print Pages] is not available in [Export Range], when [Booklet Printing] and [Sheet for Insertion] are selected in [Print Style].
If 2-sided printing is set, both sides are exported even if only one side of the page to print is specified in the range.
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7.
If you want to export in the PDF format with advanced settings specified, click [Detailed Settings].
The [Detailed Settings for PDF Document] dialog box is displayed.
8.
Specify the detailed settings for the PDF document.
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[Compression Settings]
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Set the compression level of the PDF document.
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[Fast web view]
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Select this check box to optimize the PDF document for display on the Web.
Converting a PDF document with this check box selected enables the document to be downloaded page by page (with byte-serving) when the PDF has been uploaded to the Web.
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[Do not embed fonts]
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Select this check box to convert without using embedded fonts when creating the PDF document.
Converting to a PDF document without using embedded fonts enables the size of the PDF document to be reduced.
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[Convert the page contents into an image]
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Select this check box to convert all pages in a document that will be converted to a PDF document into TIFF format images.
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[Detailed Settings]
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Enables you to configure how to convert images.
[Color Mode]: Specifies the color.
[Resolution]: Specifies the resolution.
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[Execute Text Recognition (OCR)]
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Select this check box to enable text searches for documents converted to TIFF images (OCR function).
If this check box is selected, a check mark is automatically displayed for the [Convert the page contents into an image] check box.
When you convert a large size document, it may take time.
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[OCR Language]
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Select the language to use for the OCR function from the pull-down list.
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[Rotate automatically]
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If this check box is selected, the vertical orientation of the document is corrected. Select this check box when the document includes both vertically and horizontally-oriented pages.
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[Set password]
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If you want to restrict PDF access, printing, and editing for security reasons, select this check box.
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[Compatibility]
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Select security compatibility settings for the PDF document.
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[Require a password to open this document]
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Select this check box to set a password for opening the document.
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[Document Open Password]
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Enter the password for the PDF document.
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[Restrict editing and printing of the document]
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Select this check box to restrict printing, editing, and copying of the PDF document.
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[Printing Allowed]
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Set print permission for the PDF document.
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[Changes Allowed]
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Set edit permission of the PDF document.
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[Copying of Contents]
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Set copy permission for the contents of the PDF document.
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[Change Permissions Password]
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Enter the password to release print and editing restrictions in the document.
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IMPORTANT
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If you create a PDF document with the [Do not embed fonts] check box selected, the content displayed in the document may change. To prevent changes, install the fonts used in the PDF document to the computer that will display the document. If the content displayed in the PDF document still changes, export the document in the PDF format again with the [Do not embed fonts] check box deselected.
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NOTE
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If you select the [Execute Text Recognition (OCR)] check box, be wary of the following.
If the output size exceeds A3 in the print settings, the document cannot be converted to a PDF document.
Because original skew is automatically corrected, the paper size of the created PDF document may become larger than the paper size of the original document. In this case, if you print/fax using the same paper size as the original document, the created document may appear smaller.
Additional hard disk space is required along with free space for the created PDF document. If there is a large number of pages, up to 1 GB of free space will be used.
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9.
Click [OK].
If you set a password for opening the document, the [Confirm Document Open Password] dialog box is displayed. In this case, proceed to step 10.
If you restricted the printing or editing of the document, the [Confirm Permissions Password] dialog box is displayed. In this case, proceed to step 11.
If a password is not set, the [Export as PDF] dialog box is displayed again. In this case, proceed to step 12.
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NOTE
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The [Confirm Document Open Password] dialog box is displayed when the [Require a password to open this document] check box is selected.
The [Confirm Permissions Password] dialog box is displayed when the [Restrict editing and printing of the document] check box is selected.
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10.
Enter the password in [Document Open Password] and click [OK].
If you restricted the printing or editing of the document, the [Confirm Permissions Password] dialog box is displayed. In this case, proceed to step 11.
If document printing or editing is not restricted, the [Export as PDF] dialog box is displayed again. In this case, proceed to step 12.
11.
Enter the password in [Permissions Password] and click [OK].
The [Export as PDF] dialog box is displayed again.
12.
Click [Save].
The IWB document is saved in the PDF format.
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IMPORTANT
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When you overwrite an existing document using the PDF export process, depending on the access rights (Windows) to the existing document, the document to be overwritten may disappear after an error message is displayed. In this case, perform the PDF export process again.
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NOTE
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If the following dialog box is displayed after saving, select the appropriate update process and then click [OK].
[Checked Out Document Confirmation] dialog box
[Modify Shared Document] dialog box
If the [Check in automatically after exiting the application that is editing documents] check box in [System Settings] is deselected, you need to perform check in/check out manually.
[File] menu > [Option] > [System Settings] > [Browser] > [Shared Document Management] > [Check in automatically after exiting the application that is editing documents]
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Saving Documents with Names in the PDF Format
You can save an IWB document as a PDF document with a name.
For more information, see the following.
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NOTE
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When saving an IWB document in the PDF format with a name, the following information is not saved.
Print Settings
Header/footer settings
Watermark Settings
Original documents
Chapter names and structure
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