Selecting Folders to Monitor

You can select and set a folder in Desktop to be monitored for added or updated documents.

When a folder is specified as a monitoring target, Document Monitor notifies you that there is an unread or updated document in the folder with the icon in the task tray or by sound. An unread document in the monitoring target folder can also be highlighted.

When the destination of a hot folder is set as a monitored folder and, using the hot folder's functions, a document is sent to the monitored folder, Document Monitor notifies you of this with an icon in the task tray or a sound.

Configuring Hot Folders

Configuring Monitoring Target Folders

Releasing Monitoring of a Folder

Note
You can set up to 10 folders as monitoring targets. The transfer source folders setup in My Tray are not included in the upper limit on the number of folders to monitor. Subfolders in the folder to be monitored are not monitored. You cannot specify folders in the Recycle Bin as monitoring target folders. If you move the monitoring target folder to the Recycle Bin, the monitoring cannot be performed. After you restore it to the original location, monitoring is performed again. Even when you specify a folder as a monitoring target, if you move it or change its name, monitoring is not performed. After you move it to the original location or change its name to the original one, monitoring is performed again. You can configure folders to monitor for individual users who log on to the OS. You can also set to be notified by an icon in the task tray or a sound when a new document arrives in My Tray. For more information on notification settings for new documents in My Tray, see the following. Configuring Added/Updated Document Notifications

Note

You can set up to 10 folders as monitoring targets. The transfer source folders setup in My Tray are not included in the upper limit on the number of folders to monitor.

Subfolders in the folder to be monitored are not monitored.

You cannot specify folders in the Recycle Bin as monitoring target folders. If you move the monitoring target folder to the Recycle Bin, the monitoring cannot be performed. After you restore it to the original location, monitoring is performed again.

Even when you specify a folder as a monitoring target, if you move it or change its name, monitoring is not performed. After you move it to the original location or change its name to the original one, monitoring is performed again.

You can configure folders to monitor for individual users who log on to the OS.

You can also set to be notified by an icon in the task tray or a sound when a new document arrives in My Tray. For more information on notification settings for new documents in My Tray, see the following.

Configuring Added/Updated Document Notifications

Configuring Monitoring Target Folders

Select a folder in Desktop Browser to set it as a monitoring target.

Select a folder displayed in the Navigation Pane, and then select the [Tools] menu > [Monitor Selected Folder].

Or, follow one of the steps described below.

Select a folder displayed in the Navigation Pane, right-click it and select [Monitor Selected Folder].

Select a folder displayed in the File List View Pane, and select the [Tools] menu > [Monitor Selected Folder].

Select a folder displayed in the File List View Pane, right-click it and select [Monitor Selected Folder].

The selected folder is configured as a monitoring target, and the display of the folder icon changes to

(Monitor Selected Folder).

Note
If you set a folder in a library that requires authentication to connect to as a monitoring target, a user name and password for logging in to Desktop is required. This user name and password is saved after you enter it in the dialog box that is displayed when connecting to Desktop and then select the [Save user name and password] check box. For more information on connecting, see the following. Connecting to Libraries If you want to select a folder in a Document Server Library or SharePoint Server Library for which no connection has been established, or in a library on the network drive that requires authentication, you need to establish the connection to the library. For more information on connecting, see the following. Connecting to Libraries You cannot select multiple folders to specify as monitoring target folders. When configuring multiple monitoring targets, you need to do so individually. After you specify a monitoring target folder, configure the document notification settings using (Main) of the task tray. For more information on these settings, see the following. Configuring Added/Updated Document Notifications For more information on how to highlight documents in monitoring target folders, see the following. Configuring Highlighting of Documents

Note

If you set a folder in a library that requires authentication to connect to as a monitoring target, a user name and password for logging in to Desktop is required. This user name and password is saved after you enter it in the dialog box that is displayed when connecting to Desktop and then select the [Save user name and password] check box. For more information on connecting, see the following.

Connecting to Libraries

If you want to select a folder in a Document Server Library or SharePoint Server Library for which no connection has been established, or in a library on the network drive that requires authentication, you need to establish the connection to the library. For more information on connecting, see the following.

Connecting to Libraries

You cannot select multiple folders to specify as monitoring target folders. When configuring multiple monitoring targets, you need to do so individually.

After you specify a monitoring target folder, configure the document notification settings using

(Main) of the task tray. For more information on these settings, see the following.

Configuring Added/Updated Document Notifications

For more information on how to highlight documents in monitoring target folders, see the following.

Configuring Highlighting of Documents

Releasing Monitoring of a Folder

You can release the monitoring target folder setting.

Select a monitoring target folder displayed in the Navigation Pane, then select the [Tools] menu > [Monitor Selected Folder], and deselect the check box.

Or, follow one of the steps described below.

Select a monitoring target folder displayed in the Navigation Pane, right-click it and select [Monitor Selected Folder].

Select a monitoring target folder displayed in the File List View Pane, and select the [Tools] menu > [Monitor Selected Folder].

Select a monitoring target folder displayed in the File List View Pane, right-click it and select [Monitor Selected Folder].

The [Monitor Selected Folder] check box is deselected, the monitoring of the selected monitoring target folder is released, and the display of the folder icon changes to the normal condition.

Note
If you want to select a folder in a Document Server Library or SharePoint Server Library for which no connection has been established, or in a library on the network drive that requires authentication, you need to establish the connection to the library. For more information on connecting, see the following. Connecting to Libraries If monitoring cannot be continued because the monitoring target was deleted, renamed, or moved to another path, an access failure notification is displayed. In this case, click [Remove] in the notification window to cancel monitoring, and reconfigure the monitoring target as necessary. Unless you cancel monitoring, the current target remains monitored and the access failure notification will be displayed.

Note

Connecting to Libraries

If monitoring cannot be continued because the monitoring target was deleted, renamed, or moved to another path, an access failure notification is displayed. In this case, click [Remove] in the notification window to cancel monitoring, and reconfigure the monitoring target as necessary. Unless you cancel monitoring, the current target remains monitored and the access failure notification will be displayed.