Configuring Added/Updated Document Notifications
In Document Monitor, you can configure the interval to monitor monitoring target folders, and the notification method used when there are unread/updated documents. You can also configure the notification method when there is a new document in My Tray.
|
Note
|
|
For more information on how to configure monitoring target folders, see the following.
For more information on how to highlight documents in monitoring target folders, see the following.
When a folder is specified as a monitoring target, it will be monitored even when Document Monitor is running but Desktop Browser is not running, and a document notification icon will be displayed when there is an unread/updated document in the folder.
For more information on My Tray, see the following.
The default settings of Windows 7/Windows 8/Windows 8.1 restrict icons displayed in the task tray area. Follow the steps below to display the Document Monitor icons in the task tray area.
1.Select the [Start] menu (for Windows 7) or the Charm [Settings] (for Windows 8/Windows 8.1) > [Control Panel].
[Control Panel] is displayed.
2.Select [Small icons] in [View by].
All the Control Panel items are shown in [Control Panel].
3.Select [Notification Area Icons].
The [Notification Area Icons] window is displayed.
4.Select the [Always show all icons and notifications on the taskbar] check box, and click [OK].
The [Notification Area Icons] window closes.
5.Close [Control Panel].
If you only want to set the "main icon", set [Show icon and notifications].
|
Configuring the Interval to Monitor Folders
Configure the interval to monitor folders. The initial value is 10 minutes.
1.
Right-click 
(Main) on the task tray, and select [Document Monitor Settings].
(Main) on the task tray, and select [Document Monitor Settings].The [System Settings] dialog box is displayed.
|
Note
|
|
The [System Settings] dialog box cannot be displayed in Document Monitor when the [System Settings] dialog box is displayed in Desktop Browser, Document Binder, or Annotation Editor.
Settings other than those for Document Monitor can also be changed. For more information, see the following.
|
2.
[Document Monitor] > [Monitored Folder Settings] > [Monitor specified folders]
Select the [Monitor specified folders] check box, enter the interval to monitor the folder(s) between 1 and 99 minutes in [Monitoring Interval], and click [OK].
The monitoring interval of the specified monitoring target folder is configured.
Configuring Added/Updated Document Notification
Configure the notification method for when there is an unread/updated document in a monitored folder, or a document is transferred to My Tray.
|
Note
|
|
If a document has its highlighting cleared in the Desktop Browser screen, even if you set it to be highlighted again it will not be displayed in the icon. For more information on highlighting, see the following.
|
1.
Right-click (Main) on the task tray, and select [Document Monitor Settings].
(Main) on the task tray, and select [Document Monitor Settings].The [System Settings] dialog box is displayed.
2.
Configure the document notification method in the [System Settings] dialog box.
Display Settings
|
[Icon Display Settings]
|
Configures the Document Monitor icon displayed in the task tray.
|
|
[The task tray icon will blink for notifications of unread/modified documents]
|
Select this check box to display document notifications with the Document Monitor icon in the task tray.
|
|
[[List of Unread/Modified Documents] Display Settings]
|
Configures the [List of Unread/Modified Documents] display settings.
|
|
[Display thumbnails when selecting documents]
|
Select this check box to display thumbnails for the documents in [List of Unread/Modified Documents]. If this check box is selected, a thumbnail of the document is displayed after the following operations.
When a My Tray document is selected in [List of Unread/Modified Documents]
When the mouse pointer is placed over a document in a monitored folder in [List of Unread/Modified Documents]
|
|
[Always display monitored folders]
|
Select this check box to continue displaying monitored folders and My Tray in [List of Unread/Modified Documents] even when there are no unread/updated documents in a monitored folder, or new documents in My Tray. If you deselect this check box, monitored folders and My Tray are removed from [List of Unread/Modified Documents] when there are no documents to notify you of.
|
|
[[List of Unread/Modified Documents] always display in front]
|
Select this check box to always display [List of Unread/Modified Documents] in front.
|
Monitored Folder Settings
|
[Monitored Folder Settings]
|
Enables you to specify monitored folder settings.
|
|
[Monitor specified folders]
|
Select this check box to monitor the folders set for monitoring in Desktop Browser.
|
|
[Monitoring Interval]
|
Set the folder monitoring interval, from 1 to 99 minutes. For more information, see the following.
|
|
[Display [List of Unread/Modified Documents]]
|
Select this check box to display [List of Unread/Modified Documents] when there is an unread/updated document.
|
|
[Leave document log for monitored folders]
|
Select this check box to retain the history of the notifications displayed in [List of Unread/Modified Documents].
|
|
[Documents to Display]
|
Specify the targets to notify in [List of Unread/Modified Documents]. Select either [Unread documents only] or [Unread documents and modified documents].
|
|
[Notification Sound Settings]
|
Enables you to set the notification sound.
|
|
[Notify by sound for unread/modified documents in the monitored folders]
|
Select this check box to provide audio notification when unread/updated documents are in a monitored folder.
|
|
[Notification Sound]
|
Select either [Use default sound] or [Change sound]. When [Change sound] is selected, the source sound specified in [File Name] is set as the notification sound.
|
|
[Browse]
|
Enables you to specify the source sound file.
|
|
[Play]
|
Enables you to test the sound. Click [OK] or [Cancel] to stop the sound.
|
My Tray Settings
|
[My Tray Settings]
|
Enables you to specify My Tray monitoring settings.
|
|
[Display [List of Unread/Modified Documents] when new documents arrive]
|
Select this check box to display [List of Unread/Modified Documents] when there is a new document in My Tray.
|
|
[Leave document log for My Tray]
|
Select this check box to retain the history of the My Tray notifications displayed in [List of Unread/Modified Documents].
|
|
[Notification Sound Settings]
|
Enables you to set the notification sound.
|
|
[Notify by sound for new documents in My Tray]
|
Select this check box to provide audio notification when a new document arrives in My Tray.
|
|
[Notification Sound]
|
Select either [Use default sound] or [Change sound]. When [Change sound] is selected, the source sound specified in [File Name] is set as the notification sound.
|
|
[Browse]
|
Enables you to specify the source sound file.
|
|
[Play]
|
Enables you to test the sound. Click [OK] or [Cancel] to stop the sound.
|
|
Note
|
|
When [Monitor specified folders] is deselected, the monitored folder and documents in the monitored folder are not displayed in the unread/updated document list window.
For details on the document notification icon, see the following.
For details on the unread/updated document list window, see the following.
When [Change sound] is selected, the source sound specified for [File Name] is set as the notification sound. In [File Name], you can specify the preferred wav/wave format source sound for the notification sound by clicking [Browse].
When selecting [Change sound], confirm the following and select the file.
File path: Within 255 characters
File size: Within 10MB
In Windows XP, the only sounds that can be played as notification sounds are 8-bit or 16-bit wav/wave files. Sounds other than these might not play the notification sound. If you cannot hear the sound even after clicking [Play], you should specify another file.
|
3.
Click [OK].