Annotation

Using the Annotation Editor supplied with Desktop enables you to add additional information (annotations) to binder documents and PDF documents.

Document without Annotations	Document with Annotations

Annotations that you add are placed on top of the document. Therefore, the information under the annotations remains and can be checked by moving the annotations or performing a full-text search.

It is recommended that you use one of the following methods if you want to prevent the information under the annotations from being checked before it is edited.

Performing Redactions

Use redactions to fill and delete the areas specified in the document. Perform this by calling the redaction function of Object Layout Editor from Annotation Editor or Document Binder.

Performing Redactions from Annotation Editor

Partially Deleting Original Data (Redaction)

Performing Object Editing/Block Editing

Edit the text and images. You can delete unnecessary areas. Perform this by calling Object Layout Editor from Document Binder.

Block Editing/Object Editing

Converting to a TIFF Image

Convert the areas including the annotations to a single TIFF image, and then convert that image into a PDF document/TIFF document. Since everything is merged, the areas under the annotations can no longer be checked, but other areas can also not be searched because they have been converted to an image. Perform this from Desktop Browser or Document Binder.

Converting a Document into a PDF by Using the Advanced Settings

Converting PDF Documents/Binder Documents to TIFF Documents

Annotations that can be inserted with Annotation Editor are objects such as texts and graphics, as shown below:

Annotation Type	Description
Text	Inserts a text object (character strings.)
Text Box	Inserts a text box. A text box is a frame that can contain character strings.
Comment	Insert a text box with a leading line. A text box is a frame that can contain character strings.
Line	Inserts a line.
Rectangle	Inserts a rectangle.
Oval	Inserts an oval.
Marker	Inserts a highlighter (unframed translucent square).
Mask	Inserts a mask (unframed filled rectangle or oval).
Image	Inserts a specified image.
Text Stamps	Inserts a text stamp. You can register any character string as a text stamp.
Bitmap Stamps	Inserts a bitmap stamp. You can register any image as a bitmap stamp.
Date Stamps	Inserts a date stamp. You can select a date format ("Short Date"/"Long Date").
Text Highlight	Inserts a highlight in the original text.
Underline	Inserts an underline in the original text.
Strikethrough	Inserts a strikethrough in the original text.
Text Note	Inserts a text note in the original text. Text notes including a highlight area and popup area, and a string can be inserted inside the frame of the popup area.

Note
Using Annotation Editor enables you to add digital stamps to binder documents and PDF documents. Using Digital Stamps You can also use the folder output icon of Desktop Browser to circulate documents with attached annotations or digital stamps between shared folders. About Circulating Documents

Also see the following as necessary.

Cautions and Restrictions