Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server

This section describes the procedures for scanning originals and sending the scanned data directly from the machine by attaching it to an e-mail or saving it to a shared folder or FTP server.
Before you can send the data directly by e-mail, you need to complete certain procedures, such as specifying the e-mail server settings. Procedure for Setting to Send E-Mail/Send and Receive I-Fax
Before you can save the data to a shared folder or FTP server, you need to complete certain procedures, such as specifying the location to save the scanned originals to.
Procedure for Setting a Shared Folder as a Save Location
Procedure for Setting a FTP Server as a Save Location
Place the original(s). Placing Originals
Select <Scan> in the Home screen. Home Screen
If the login screen appears, specify the user name, the password, and the authentication server. Logging in to Authorized Send
Select <E-Mail> or <File> in the Scan Basic Features screen. Scan Basic Features Screen
Specify the destination.
Specifying from Address Book
Specifying from Coded Dial Numbers
Entering Destinations Directly (E-Mail Sending)
Specifying Destinations in an LDAP Server
Specifying from the Address Book on a Mobile Device (E-Mail Sending)
If a screen on which a destination is already specified appears
You can only send to destinations that are not restricted. To send to other destinations, you must configure the send function authentication settings in such a way that transmission is not restricted. Contact your administrator for details. LDAP Server Authentication
Specifying destinations from the transmission records
You can also recall previously used destinations. Recalling Previously Used Settings for Sending/Saving (Recall Settings)
Saving the data to a shared folder or FTP server
Only one destination can be specified.
When sending an e-mail, specify multiple destinations, including Cc/Bcc destinations, as necessary.
Select the method used to specify destinations in the <Specify Destination> tab, and then specify the destination.
If you selected <LDAP Server> or <Specify Myself as Destination>, the destination is specified in the <To> field.
<Cc> and <Bcc> addresses can only be selected using <Address Book> or <Coded Dial>.
To delete destinations
If you specified multiple destinations, you can delete destinations as necessary.
Specify the scanning settings as necessary.
Specifying the Scanning Size of the Original
Selecting a File Format
Specifying Orientation of Your Original
Scanning 2-Sided Originals
For information about other scan settings, see Scanning Clearly or Adjusting Balance between File Size and Image Quality (Data Size).
For e-mail, you can specify the subject, message, reply-to address, and priority as necessary. Specifying E-Mail Settings
Select <Start>.
If the <Confirm Destination> screen is displayed, check whether the destination is correct, and then select <Start Scanning>.
Scanning of the original starts.
If you want to cancel, select <Cancel>  <Yes>. Canceling Sending Documents
When placing originals in the feeder in step 1
When scanning is complete, the sending/saving process starts.
When placing originals on the platen glass in step 1
If the <File Authentication> or <SMTP Authentication> screen appears
Enter the user name and password, and select <Apply>.
File name of the sent document
The file name of a sent document is automatically assigned based on the following format: communication management number (four digits)_sent date and time_document number (three digits).file extension name. An arbitrary character string can be added in front of file name (Configuring a File Name).
If an E-Mail Send Error Occurs
Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically.
To clear the mailbox
When the mailbox is cleared, all e-mail in the server mailbox is deleted. When you specify the e-mail account that you use usually, you should first check whether any e-mail in the mailbox needs to be kept.
If you always want to scan with the same settings: Changing the Default Settings for Functions
If you want to register a combination of settings to use when needed: Registering Frequently Used Settings