Basic Operations for Sending Faxes

80CF-04F
This section describes the basic operation procedure used to fax an original.
You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions
1
Place the original(s). Placing Originals
2
Select <Fax> in the Home screen. Home Screen
If the login screen appears, specify the user name, the password, and the authentication server. Logging in to Authorized Send
3
Select <Reset> in the Fax Basic Features screen. Fax Basic Features Screen
If the destinations set by the previous user are still selected, this can cause transmission errors. Always reset the settings before sending.
4
Specify the destination.
Specifying from Address Book
Specifying from Coded Dial Numbers
Entering Destinations Directly
Specifying Destinations in an LDAP Server
Specifying from Address Book
 
The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names.
You need to register destinations in the Address Book before using this feature. Registering Destinations
1
Select <Address Book>.
2
Select an index. Index
3
Select the check box for the desired destination, and select <Apply>.
If a destination is selected from <Address Book> in the Home screen, the Fax Basic Features screen can be displayed while the selected destination remains being specified.
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Specifying from Address Book
 
The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names.
You need to register destinations in the Address Book before using this feature. Registering Destinations
1
Select <Address Book>.
2
Select an index. Index
3
Select the check box for the desired destination, and select <Apply>.
If a destination is selected from <Address Book> in the Home screen, the Fax Basic Features screen can be displayed while the selected destination remains being specified.
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Specifying from Coded Dial Numbers
 
Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations
1
Select <Coded Dial> in the <Specify Destination> tab.
2
Enter a three-digit number.
If you have entered an incorrect value, use to clear it.
If a confirmation screen appears
When <Confirm When Coded Dial TX> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select <OK>. To specify a different destination, select <Cancel> and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book
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Specifying from Coded Dial Numbers
 
Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations
1
Select <Coded Dial> in the <Specify Destination> tab.
2
Enter a three-digit number.
If you have entered an incorrect value, use to clear it.
If a confirmation screen appears
When <Confirm When Coded Dial TX> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select <OK>. To specify a different destination, select <Cancel> and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book
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Entering Destinations Directly
For a destination that is not registered in the Address Book, specify it by entering a fax number.
1
Enter the fax number in the <Enter Dest.> tab.
If your machine is connected to a PBX (Private Branch Exchange), select <R> before entering the destination. If <R> is not available, you need to register the R-key settings. <R-Key Setting>
If you have entered an incorrect value, use to clear it.
Adding a destination
To enter a second or subsequent destination, select <Next Dest.>.
If a confirmation screen appears
When <Confirm Entered Fax Number> is set to <On>, the input screen reappears so that you can confirm the destination (Confirming the Entered Fax Number). Enter the destination again.
Sending a fax abroad
Enter the international access code, the country code, and the fax number to specify the destination. If you are not able to successfully connect to a recipient, select <Pause> and insert a pause between numbers.
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Entering Destinations Directly
For a destination that is not registered in the Address Book, specify it by entering a fax number.
1
Enter the fax number in the <Enter Dest.> tab.
If your machine is connected to a PBX (Private Branch Exchange), select <R> before entering the destination. If <R> is not available, you need to register the R-key settings. <R-Key Setting>
If you have entered an incorrect value, use to clear it.
Adding a destination
To enter a second or subsequent destination, select <Next Dest.>.
If a confirmation screen appears
When <Confirm Entered Fax Number> is set to <On>, the input screen reappears so that you can confirm the destination (Confirming the Entered Fax Number). Enter the destination again.
Sending a fax abroad
Enter the international access code, the country code, and the fax number to specify the destination. If you are not able to successfully connect to a recipient, select <Pause> and insert a pause between numbers.
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Specifying Destinations in an LDAP Server
 
If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination.
You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers
1
Select <LDAP Server> in the <Specify Destination> tab.
2
Select the LDAP server you are using.
3
Select conditions for user information to be searched.
Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations.
4
Enter the search target character string, and select <Apply>.
On how to enter text, see Entering Text.
To specify multiple search criteria, repeat steps 3 and 4.
5
Select <Search Method>.
6
Select conditions to display the search result.
<Using All Conditions Below>
Searches and displays the users that meet all the search criteria specified in steps 3 and 4.
<Using Some Conditions Below>
If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users.
7
Select <Start Search>.
The users meeting your search criteria are displayed.
If the authentication screen appears when you select <Start Search>, enter the user name of the machine and the password registered in the LDAP server, and select <Apply>. Registering LDAP Servers
8
Select the check box for the user that you want to specify as destination, and select <Apply>.
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Specifying Destinations in an LDAP Server
 
If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination.
You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers
1
Select <LDAP Server> in the <Specify Destination> tab.
2
Select the LDAP server you are using.
3
Select conditions for user information to be searched.
Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations.
4
Enter the search target character string, and select <Apply>.
On how to enter text, see Entering Text.
To specify multiple search criteria, repeat steps 3 and 4.
5
Select <Search Method>.
6
Select conditions to display the search result.
<Using All Conditions Below>
Searches and displays the users that meet all the search criteria specified in steps 3 and 4.
<Using Some Conditions Below>
If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users.
7
Select <Start Search>.
The users meeting your search criteria are displayed.
If the authentication screen appears when you select <Start Search>, enter the user name of the machine and the password registered in the LDAP server, and select <Apply>. Registering LDAP Servers
8
Select the check box for the user that you want to specify as destination, and select <Apply>.
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Adding a destination
To send a fax to multiple destinations at a time (sequential broadcast), repeat the appropriate steps to enter all destinations.
You can also recall previously used destinations. Recalling Previously Used Settings for Sending (Recall Settings)
To delete destinations
If you specified multiple destinations, you can delete destinations as necessary.
5
Specify the scanning settings as necessary.
Adjusting Image Quality
Scanning 2-Sided Originals
Adjusting Image Quality
 
You can select the resolution suitable for your original type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Selecting Resolution
 
You can adjust the density of the fax if the text or images in an original are too light or dark. Adjusting Density
 
You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjusting Sharpness
Selecting Resolution
Select <Resolution> in the <TX/RX Settings> tab  Select the resolution
Adjusting Density
Select <Density> in the <TX/RX Settings> tab  Adjust the density  <Apply>
Adjusting Sharpness
Select <Sharpness> in the <TX/RX Settings> tab  Adjust the sharpness  <Apply>
Example: If you want to sharpen text and lines written in pencil
 
Example: If you want to improve the appearance of magazine photos
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Adjusting Image Quality
 
You can select the resolution suitable for your original type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Selecting Resolution
 
You can adjust the density of the fax if the text or images in an original are too light or dark. Adjusting Density
 
You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjusting Sharpness
Selecting Resolution
Select <Resolution> in the <TX/RX Settings> tab  Select the resolution
Adjusting Density
Select <Density> in the <TX/RX Settings> tab  Adjust the density  <Apply>
Adjusting Sharpness
Select <Sharpness> in the <TX/RX Settings> tab  Adjust the sharpness  <Apply>
Example: If you want to sharpen text and lines written in pencil
 
Example: If you want to improve the appearance of magazine photos
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Scanning 2-Sided Originals
 
The machine can automatically scan the front and back sides of originals in the feeder.
The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass or when the machine is set to Manual Sending.
Select <2-Sided Original> in the <TX/RX Settings> tab  Select <Book Type> or <Calendar Type>
<Book Type>
Select for originals whose images on the front and back sides face the same direction.
<Calendar Type>
Select for originals whose images on the front and back sides face in opposite directions.
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Scanning 2-Sided Originals
 
The machine can automatically scan the front and back sides of originals in the feeder.
The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass or when the machine is set to Manual Sending.
Select <2-Sided Original> in the <TX/RX Settings> tab  Select <Book Type> or <Calendar Type>
<Book Type>
Select for originals whose images on the front and back sides face the same direction.
<Calendar Type>
Select for originals whose images on the front and back sides face in opposite directions.
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6
Select <Start>.
If the <Confirm Destination> screen is displayed, check whether the destination is correct, and then select <Start Scanning>.
Scanning of the original starts.
If you want to cancel, select <Cancel>  <Yes>. Canceling Sending Faxes
When placing originals in the feeder in step 1
When scanning is complete, the faxes are sent. Select <Close> to end the procedure.
When placing originals on the platen glass in step 1
Checking the communication status
Setting <Display Notif. When Job Is Accepted> to <On> displays a screen prompting confirmation of the communication status. When you select <Status Monitor>, you can check the sending status. <Display Notif. When Job Is Accepted>
If you always want to send faxes with the same settings: Changing the Default Settings for Functions
If you want to register a combination of settings to use when needed: Registering Frequently Used Settings
If you want to sound an alarm when the handset is off the hook: <Off-Hook Alarm>
LINKS
Canceling Sending Faxes
Useful Functions When Sending
Checking Status and Log for Sent and Received Documents

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