[Select Destination] Sheet
You can set an address when sending a fax, edit the address book, etc.
[Address Book List]/[List of Address Lists]
Select the address book and sub address book to use.
If the selected address book has a sub address book, select the sub address book to display in [List of Address Lists].
When the address book to display is selected, a list of destinations is displayed in [Address List].
An address book can be registered in [Special]/[Device Settings] sheet > [Address Book Type].
An address book with a red dot (
) is a shared address book registered by the administrator. By registering it on the server side of a device shared as a print server, you can use the same address book on the client side.
) is a shared address book registered by the administrator. By registering it on the server side of a device shared as a print server, you can use the same address book on the client side.[Edit Address Book]
Enables you to edit an address book of the driver saved in a local folder.
address books stored in a folder on the network cannot be edited.
When Business IJ FAX Driver is installed in your computer, the address book (Canon Fax Driver Address Book) is shared between drivers. Even if the destination folder to save the address book is changed, the new setting is shared.
[Address List]
Search for the target destination from the address book selected in [Address Book List]/[List of Address Lists].
Individual destinations (
) and groups (
) can be distinguished by the icons at the head of the list.
) and groups () can be distinguished by the icons at the head of the list.In [Current Group Members], individual destinations and groups registered in the selected group are displayed.
You can search for a specified character string and filter the displayed destinations.
[Add to Destination List] 
[Select Destination Fax Number] Dialog Box
Enables you to add an address registered in the address book to [Destination List].
When you double-click an entry in [Address List], it is similarly added to [Destination List].
If multiple fax numbers are registered in a group, the [Select Destination Fax Number] dialog box is displayed. Select a fax number to add to [Destination List].
The types of destinations you can select in the [Select Destination Fax Number] dialog box vary according to the type of address book selected in [Address Book List].
[Destination List]
Displays a list of fax transmission destinations (or group names). [Number of Destinations] shows the total number of destinations that have been added to the list.
[Add Destination] and [Edit Destination] cannot be used when [Do not allow manual destination entry] is enabled in the [Device Settings] sheet > [Detailed Settings] dialog box.
[Add Destination] [Add Destination] Dialog Box
Enables you to enter and set a new destination and add it to [Destination List].
[Edit Destination] [Edit Destination] Dialog Box
Enables you to edit the destination selected in [Destination List]. When you double-click an entry in [Destination List], you can similarly edit the destination.
[Destination Name]
Enter a destination name.
[Communication Mode]/[Fax Number/URI]
Select the communication mode that matches the environment of the destination and specify a fax number or URI.
When [Confirm Fax Number/URI when Configuring Destinations (Prevent Sending to Wrong Destination)] is enabled in the [Special] sheet > [Security Settings], [Confirm Fax Number (Prevent Sending to Wrong Destination)] or [Confirm URI (Prevent Sending to Wrong Destination)] is displayed. Enter the same fax number or URI.
[Use Subaddress]
Sends data to a memory box in the destination.
Enter the values registered in the destination fax machine in [Subaddress] and [Password]. The password must be entered to output the sent data at the destination fax machine.
You can specify this when [Use Subaddress] is enabled in the [Device Settings] sheet > [Detailed Settings].
[Register to Address Book]
Registers the set destination in the address book (Canon Fax Driver Address Book).
[Add Next Destination]
Continues to add destinations.
[Delete]
Deletes the destination selected in [Destination List].
[Store Sent Fax Information and Image]
Saves the transmitted document name, transmission time, etc. as a transmission image. You can keep and manage a transmission image log.
You can check the log in the [Sent Fax Information and Image] sheet.
[Cover Sheet]
Enables you to set a cover sheet.
[Detailed Settings] [Detailed Settings] Dialog Box
Enables you to specify the outside dialing prefix and send time, and set the line to be used.
[Select G3 Line]
Select the line to be used for fax transmission.
Enables you to set a name for each line.
[Add Outside Dialing Prefix to G3/IP Fax Number]
Specify an outside dialing prefix to be assigned to the fax number for each communication mode.
[Set the Time to Send]
Sends a fax at the time specified in [Sending Time]. The data to be sent is temporarily saved in the device, then sent at the specified time.
To specify this item, [Device Settings] sheet > [Set the Time to Send] needs to be enabled.
[Job Done Notice]
Enables notification of fax transmission results to be sent to a specified email address.
The notification conditions that can be set vary according to the set content of [Device Settings] sheet > [[Job Done Notice] Setting].
Error notifications are limited to errors that occur between the device and the destination fax.
Notifications are not given for errors that occur between the computer and the device, even if [Only Notify for Errors] is selected.
To confirm whether a fax has been sent correctly, check the fax transmission log or print queue at the device, and check the transmission result between the computer and the device.
[Edit Address Book] Dialog Box
[Address Book]
Displays the content of the address book as a list. You can switch categories to be displayed in [Show].
Details about a selected destination are displayed in [Details].
The destinations cannot be edited in this dialog box when [Do not allow manual destination entry] is enabled in the [Device Settings] sheet > [Detailed Settings] dialog box.
[Add Person] [Add Person] Dialog Box
Enables you to add the address of a single person. You can add the addresses of up to 3,000 people.
[Prefix]/[Last]/[First]/[Suffix]
Specifies the name of the destination.
[Destination Name]
Specifies the [Destination Name] to be displayed in the cover sheet. If a name is not specified, [Prefix]/[Last]/[First]/[Suffix] is displayed in the cover sheet.
[Company]/[Dept./Div.]/[Notes]
Enter the respective items if necessary.
[G3 Fax Number] Sheet
[Primary Number]/[Secondary Number]
Enter the fax number of the destination. If you enter hyphens (－), the number is sent to the device without the hyphens.
You can enter a desired character string in [Description] for each number.
Displays the usage conditions of the subaddress (internal line number) function.
[Settings] [Advanced Function Settings] Dialog Box
[Advanced Function Settings] Dialog BoxEnables you to set the detailed information necessary to use the subaddress functions.
[IP Fax Number] Sheet
[Communication Mode]/[Fax Number/URI]
Select the communication mode that matches the environment of the destination and specify a fax number or URI.
[Use Subaddress]
Sends data to a memory box in the destination.
Enter the values registered in the destination fax device in [Subaddress] and [Password].
The password must be entered to output the sent data at the destination fax device.
[Description]
Enter a desired character string.
[Add Group] [Add Group] Dialog Box
Enables you to add a group destination. You can add up to 3,000 group destinations.
[Group Name]
Enter the name of the group to be added.
[Destinations to Add]
Displays a list of destinations that can be added to the group in [Available Destinations].
In [Show], you can switch between individual and group display.
[Add]
Adds the destination selected in [Available Destinations] to the group members.
[Delete]
Deletes the destination selected in [Current Group Members] from the group members.
[Details]
Displays individuals and groups registered in the group in [Current Group Members].
You can enter notes about the group to be added in [Notes].
[Edit] [Edit Person]/[Edit Group] Dialog Box
Enables you to edit the selected item.
Items that can be edited are the same as those that can be edited when the individual or group is added.
[Delete]
Deletes the selected destination from the address book.
[Specify a Folder]
Enables you to specify the destination folder to save the address book of the driver (Canon Fax Driver Address Book).
If you specify a folder on the network, you can only browse the folder. You cannot edit or import.
[Import]
Enables you to import the content of an address book used in another application into the address book of the driver.
You can import up to 3,000 individual destinations and 3,000 group destinations.
The file formats that can be imported are shown below.
CSV Files (*.csv)
Canon Address Book (*.abk)
Device Setting Information Files (*.dcm)
When importing a CSV format file, you can specify the separator. Characters that can be specified are the following single-byte characters.
! # $ % & ' ( ) * + , - . / : ; < = > ?
When importing with [Confirm whether or not personal destinations are duplicates (groups will not be imported)] enabled, the following personal destination information is checked for duplicates.
[Destination Name]
Communication Mode (G3 or IP fax)
Whether [Fax Number] or [URI] is used and the value for the fax number or URI
[Export]
Enables you to save the content of the address book of the driver in another file format.
The saved file is convenient for use with other applications and for backing up the content of the address book.
The file formats that can be saved are shown below.
CSV Files (*.csv)
Canon Address Book (*.abk)
When saving in CSV format, you can specify the separator. Characters that can be specified are the following single-byte characters.
! # $ % & ' ( ) * + , - . / : ; < = > ?
When saving as a Canon Address Book, you can specify ANSI or UTF-8 as the character code.
When [Protect with Password when Exporting Address List] is enabled in the [Special] sheet > [Security Settings], a dialog box requesting that you enter a password is displayed before saving the content of the address book.
[About]
Displays information about the driver version.
Return to [Edit Address Book][Cover Sheet] Dialog Box
[Cover Sheet Attachment]
Enables you to specify whether to attach a cover sheet. If you attach a cover sheet, you can select whether to display information for each destination or information for all destinations.
[Style]
Select a cover sheet template.
[Manage] [Cover Sheet Management] Dialog Box
Displays a list of the cover sheet templates that can be used with this driver. You can also delete unnecessary templates.
[Style]
Displays registered cover sheet templates in a list.
Also, if you click [Preview], a detailed preview is displayed.
[Recover]
Re-registers deleted default templates.
[Delete]
Deletes the cover sheet selected in [Style].
[Items to Include]
Displays the content of items displayed in the cover sheet.
[Settings] [Item Settings] Dialog Box
Enables you to set items to be displayed in the cover sheet.
[Sender] Sheet
Displays information relating to the sender in the cover sheet.
If you click [Import Sender] and [Save Sender], you can import sender information from a file or save it to a file. Files that can be imported and files created when saving are both CSV format files with commas as separators.
[Destination] Sheet
Displays information relating to the destination in the cover sheet.
The values set in the [Select Destination] sheet are displayed in enabled items.
[Logo]/[Signature] Sheet
Displays a logo or signature in the cover sheet.
You can specify a BMP format file for the logo or signature.
Click [Browse] and select the file to be used.
You can adjust the ratio and position while checking the preview of the selected file.
[Details] Sheet
Displays the number of pages being sent or the subject name in the cover sheet.
The number of pages being sent is not counted automatically. The number of sheets entered here is displayed in the cover sheet.
[Insert Attention Note]
Displays a label such as "Urgent" etc. in the cover sheet.
Select [Attention Note] from the list or enter a desired character string.
[Comment to Include]
Enables you to enter a comment to be displayed in the cover sheet.
[Preview]
Displays a preview of the cover sheet to which the selected template, descriptive items, etc. have been applied.
Return to [Cover Sheet]