Printing a Document with a PIN (Secure Print)
With Secure Print, you can set a PIN to a document on the computer and send that document to the machine to be printed. Printing is performed after that PIN is entered on the machine.
Secure Print can prevent printed documents from being left unattended or stolen.
Secure Print can prevent printed documents from being left unattended or stolen.
The print data sent with a PIN (secure data) is temporarily saved in the memory of the machine. If printing is not performed after a set period of time, the secure data is deleted automatically from the memory, and you can no longer print the data.
NOTE
You can change the storage period for the secure data. Changing the Storage Period for Held Documents
Step 1: Sending Secure Data from a Computer
You can set the Secure Print function in the print settings of the driver and send the secure data to the machine.
When Using Windows
This section describes how to send regular secure data.
* When using Windows, you can also encrypt and send secure data (using Encrypted Secure Print). By encrypting secure data, you can reduce the risks of data eavesdropping and tampering during communication.
Encrypted Secure Print data is encrypted with an alphanumeric password instead of a PIN.
For details on sending secure data using the Encrypted Secure Print function, see the manual of the driver at the online manual site.
1
Display the [Printing Preferences] screen of the printer driver. Printing
2
For [Output Method], select [Secured Print].
The [Information] screen is displayed.
3
Click [Yes].
The [Secured Print Details] screen is displayed.
4
Enter the user name and PIN, and click [OK].
The [Printing Preferences] screen is displayed again.
5
Configure the other print settings, as needed.
You can adjust the image quality and configure 2-sided printing and other settings to suit your document and purpose. For details, click [Help] on the [Printing Preferences] screen to display help.
6
Click [OK], and click [Print] or [OK].
The secure data is sent to the machine.
When sending is completed, proceed to Step 2. Step 2: Printing Secure Data by Entering a PIN or Password
When sending is completed, proceed to Step 2. Step 2: Printing Secure Data by Entering a PIN or Password
When Using macOS
Required Preparations
Enable the security printing function on the printer driver. Step 4: Enabling the Security Printing Function on the Printer Driver
1
Display the printing dialog box, and select the printer driver of the machine. Printing
2
Click [Printer Options] 
[Special Features].
[Special Features].
3
In [Job Processing], select [Secured Print], and click [OK].
The printing dialog box is displayed again.
4
Configure the other print settings, as needed.
You can adjust the image quality and configure 2-sided printing and other settings to suit your document and purpose. For more information, click [
] in the printing dialog box to display help.
] in the printing dialog box to display help.5
Click [Print].
The [Secured Print] screen is displayed.
6
Enter the document name, user name, and PIN, and click [OK].
The secure data is sent to the machine.
When sending is completed, proceed to Step 2. Step 2: Printing Secure Data by Entering a PIN or Password
When sending is completed, proceed to Step 2. Step 2: Printing Secure Data by Entering a PIN or Password
Step 2: Printing Secure Data by Entering a PIN or Password
Print the secure data sent to the machine. You can also check the secure data content or change the print settings when performing printing.
1
On the control panel, press [Print] in the [Home] screen. [Home] Screen
The print screen is displayed.
Select the secure data to print.
You can select and print up to 100 secure data files with the same PIN or password at a time.
* When multiple secure data files are selected, they are printed in the order they were selected (order of checkbox numbers).
On the print screen, you can also check the secure data content or change the print settings when performing printing. Print Screen
3
Press [Start Printing].
4
Enter the PIN or password, and press [OK].
Printing starts.
When you selected multiple secure data files in Step 2 above, only those that match the entered PIN or password are printed.
To cancel printing, cancel it from the control panel. When Canceling Printing Using the Control Panel.
Use [
Status Monitor] to view the print job status and log. Viewing the Print Job Status and Log
Status Monitor] to view the print job status and log. Viewing the Print Job Status and Log