When restricting printing and sending faxes from a computer with an unknown Department ID, you must set the Department ID and PIN on each computer using the machine. If you want to include printing from a computer in the usage for each Department ID even when these are not restricted, set the Department ID and PIN for each computer.
Click the driver of the machine [Manage] [Printer properties].
The driver properties screen is displayed.
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On the [Device Settings] tab, set [User Management] to [Department ID Management].
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Click [Settings] at the bottom right.
The [Department ID/PIN Settings] screen is displayed.
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Set the Department ID and PIN.
To set a PIN, select the [Allow PIN Settings] checkbox, and enter a PIN.
Click [Verify] to confirm that the Department ID and PIN have been entered correctly. * This is not available when the machine is connected to the computer via the USB or Web Services on Devices (WSD) port.
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Set the authentication process and applicable range, as needed.
Confirming the Department ID and PIN when printing or sending faxes
Select the [Confirm Department ID/PIN When Printing] and/or [Confirm Department ID/PIN When Sending Faxes] checkboxes.
Black & White printing without setting a Department ID
Select the [Do Not Use Department ID Management When B&W Printing] checkbox.
* If this setting is selected while restricting printing from a computer with an unknown Department ID using the settings on the machine, Black & White printing cannot be performed during Department ID Management.
When the machine is connected to the computer via the USB or WSD port
Select the [Authenticate Department ID/PIN at Device] checkbox.
Select the machine, and click [Options & Supplies].
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On the [Options] tab, select the [Department ID Management] checkbox, and click [OK].
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On the driver setting screen, set the Department ID and PIN.
You must set the Department ID and PIN each time you print or send a fax.
When using a printer driver
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Display the printing dialog box, and select the printer driver of the machine. Printing from a Computer
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From the print options pop-up menu, select [Special Features].
If print options are not displayed, click [Show Details] in the printing dialog box.
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Select the [Use Department ID Management] checkbox, and click [Settings].
The [Department ID/PIN Settings] screen is displayed.
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Enter the Department ID and PIN.
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Set the authentication process and applicable range, as needed.
Confirming the Department ID and PIN when printing
Select the [Confirm Department ID/PIN When Printing] checkbox.
Black & White printing without setting a Department ID
Select the [Do Not Use Department ID Management When B&W Printing] checkbox.
* If this setting is selected while restricting printing from a computer with an unknown Department ID using the settings on the machine, Black & White printing cannot be performed during Department ID Management.
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