Setting Access Privileges

Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings.
Set up an account with full access privileges called "System Manager ID" for a system manager. Registering an account called "Department ID" allows you to manage general users. Using a Department ID, you can set a PIN for using this machine as well as keep track of the number of pages printed for each department ID. And by setting a Remote UI Access PIN, you can restrict use of the Remote UI.
System Manager ID
System Manager ID is an account with full access privileges. If you specify a System Manager ID, you need to log on to the machine using the System Manager ID information in order to access items that requires administrator privileges such as <Network> and <Management Settings>. We recommend that you set and register the System Manager ID. Otherwise, anyone will be able to change the machine settings. Only one System Manager ID can be registered. Setting the System Manager ID and PIN
Department ID (Department ID Management)
You can specify access privileges for a user (or group of users) by registering a Department ID. You can register multiple Department IDs. If a user tries to operate the machine when Department IDs are enabled, a login screen is displayed, and the user must enter their own Department ID and PIN to use the machine. Information such as how many pages have been printed for each Department ID can be compiled. Setting the Department ID Management
Remote UI PIN (Remote UI Access PIN)
This is a PIN for using the Remote UI. Only users who know the PIN can access the Remote UI. Setting a Remote UI PIN
Authentication Settings for Send Function (Authorized Send)
If your system has an LDAP server installed, you can set LDAP server authentication to be carried out when the fax or scan function is used. LDAP Server Authentication