User's Guide
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Manual top
Introduction
Using User's Guide
Screen Layout of User's Guide
Viewing User's Guide
Manual Display Settings
Manuals and Their Contents
Notification of New and Enhanced Functions
Notice
About the Machine
Parts and Their Functions
Front Side
Back Side
Interior
2-Sided Single Pass Feeder
Multi-Purpose Tray
Paper Drawer
Control Panel
Turning ON the Machine
Turning OFF the Machine
Placing Originals and Loading Paper
Placing Originals
Loading Paper
Basic Paper Loading Method
Loading Envelopes
Loading Preprinted Paper
Specifying Paper Size and Type
Specifying Paper Size and Type in the Paper Drawer
Specifying Paper Size and Type in the Multi-purpose Tray
Registering Frequently Used Paper Size and Type for the Multi-purpose Tray
Fixing the Paper Size and Type to Use with the Multi-Purpose Tray
Registering Free Size Paper (Custom Size Paper)
Automatically Selecting the Appropriate Paper Source for a Specific Function
Main Unit Maintenance
Regular Cleaning
Cleaning the Exterior
Cleaning the Platen Glass
Cleaning the Feeder
Replacing the Toner Cartridge
Replacing the Waste Toner Container
Replacement Parts
Checking the Remaining Amount of Consumables
Clearing Paper Jams
Paper Jams in the Feeder
Paper Jams inside the Machine or in the Fixing Unit
Paper Jams in a Paper Source
Options
Optional Equipment
Paper Feeder PF-D
Cassette Feeding Unit-AV
ADF Access Handle-A
Hardware Specifications
Main Unit
2-Sided Single Pass Feeder
Available Paper
Paper Feeder PF-D
Cassette Feeding Unit-AV
Setting Up
Preparations Required Before Use
Preventing Unauthorized Access
Setting up Using the Setup Guide
Logging in as an Administrator
Setting the Date/Time
Setting up the Network Environment
Canceling the Network Setting Lock
Selecting the Network Connection Method
Connecting to a Wired LAN
Connecting to a Wireless LAN
Setting Up the Connection Using WPS Push Button Mode
Setting Up the Connection Using WPS PIN Code Mode
Setting Up Connection by Selecting a Wireless Router
Setting Up a Connection by Specifying Detailed Settings
Checking the SSID and Network Key
Setting an IP Address
Setting an IPv4 Address
Setting an IPv6 Address
Setting the IPv4 Address of the Sub Line
Adapting to the Network Environment
Making Ethernet Settings
Setting the Wait Time When Connecting to a Network
Making DNS Settings
Making SMB Settings
Making WINS Settings
Registering the LDAP Server
Monitoring and Controlling via SNMP
Setting Static Routing
Other Network Settings
Configuring System Data Communication
Installing Drivers
Fax Line Settings
Setting E-mail/I-Fax Communication
Using a Cloud Mail Server with OAuth 2.0
Connecting to the Other Devices
Basic Operations
Using the Touch Panel Display
Basic Screens on the Touch Panel Display
Items Displayed on the <Home> Screen
Timeline Display Specifications
Items Displayed in the Timeline
Basic Operation of the Touch Panel Display
Entering Characters
Logging into the Machine
List of Items That Can Be Personalized
Customizing the Touch Panel Display
Customizing the <Home> Screen
Creating a Shortcut for a Frequently Used Function
Registering a Combination of Frequently Used Functions
Customizing the Basic Features Screen
Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home> Screen
Registering Personal Buttons/Shared Buttons
Switching the Displayed Language
Registering Shortcuts for Frequently Used Settings/Registered Items
Customizing the Screen Display Appearance and the Operational Conditions
Canceling Send/Print Jobs
Setting Sounds
Entering Sleep Mode
Registering Destinations
About the Address Books of the Machine
Registering Destinations in the Address Book
Registering Multiple Destinations as a Group
Editing the Registered Destinations in the Address Book
Registering a Destination in a One-Touch Button
Registering a Group in a One-Touch Button
Editing the Registered Destinations in One-Touch Buttons
Copying
Copy Basic Features Screen
Basic Copy Operations
Canceling Copying
Enhancing and Adjusting Copy Quality
Selecting the Type of Original for Copying
Adjusting Sharpness for Copying (Sharpness)
Erasing Dark Borders When Copying (Erase Frame)
Adjusting the Color
One Touch Color Mode
Copying Efficiently
Copying Multiple Originals onto One Sheet (N on 1)
Copying Separately Scanned Originals Together (Job Build)
Checking the Copy Results
Copying Immediately by Interrupting Other Jobs
Functions Useful for Making and Managing Material
Finishing by Collating/Grouping
Useful Copy Functions
Shifting the Image
Notifying You of the Completion of Copying by E-Mail
Making ID Card Copies
Skipping Blank Pages When Printing
Reducing Copying Operations
Recalling Previously Used Copy Settings (Previous Settings)
Recalling Settings
Faxing
Fax Basic Features Screen
Basic Operations for Sending Faxes
Canceling Sending Faxes
Receiving Faxes
Sending Faxes Successfully
Checking Scanned Images Before Sending (Preview)
Checking the Connection to the Recipient Before Sending (Direct Send)
Sending Faxes Manually (Manual Sending)
Notifying You by E-Mail of the Completion of Sending
Simplifying Sending Operations
Sending Separately Scanned Documents Together (Job Build)
Recalling Previously Used Settings for Sending (Previous Settings)
Useful Functions When Sending
Sending at a Specified Time
Saving a Copy of a Sent Document
Various Receiving Methods
Saving Received Documents in the Machine (Memory Reception)
Keeping Received Documents Private
Forwarding Received Documents Automatically
Checking Status and Log for Sent and Received Documents
Sending Faxes from Your Computer (PC Fax)
Sending PC Faxes
Using Internet Faxes (I-Fax)
Sending I-Faxes
Receiving I-Faxes
Sending and Receiving Faxes via the Machine (Remote Fax)
Printing
Printing From a Computer
Canceling Printing
Checking the Printing Status and History
Printing from an External Network (IPP Printing)
Advanced Functions for Printing
Printing Documents that are Forced to be Held in the Machine
Printing Held Documents Automatically When Logging In
Print Screen
Printing at a Specified Time (Scheduled Printing)
Various Printing Methods
Directly Printing Files without Opening Them
Printing Using a Virtual Printer
Printing From Memory Media (Media Print)
Printing Using the Microsoft Cloud Service (Universal Print)
Configuring the Universal Print User Settings
Printing Registered Documents (Print Template)
Scanning
Scan Basic Features Screen
Basic Operations for Scanning Originals
Checking Status and Log for Scanned Documents
Scanning Clearly
Adjusting Image Quality
Adjusting Density
Adjusting Sharpness When Scanning (Sharpness)
Erasing Dark Borders When Scanning (Erase Frame)
Scanning Efficiently
Sending/Saving Separately Scanned Documents Together (Job Build)
Creating Another Folder in a Destination Folder before Scanning
Useful Scanning Functions
Skipping Blank Pages When Scanning
Checking Scanned Originals Before Sending/Saving (Preview)
Sending/Saving at a Specified Time
Notifying You by E-Mail of the Completion of Sending/Saving
Scanning with the OCR Function
Enhancing the Security of Electronic Files
Recalling Previously Used Settings for Sending/Saving (Previous Settings)
Setting a File Name
Specifying E-Mail Settings
Using Your Computer to Scan (Remote Scan) (Windows)
Using Color Network ScanGear 2
Scanning Originals from an Application
Using WSD
Scanning Originals Using WSD (WSD Scan)
Using Storage Space
Working with Other Devices
Saving Documents in Other Devices
Working with Files and Folders in Other Devices
Printing Files in Other Devices
Working with Data in Memory Media
Saving Documents in Memory Media
Working with Files and Folders in Memory Media
Printing Files in Memory Media
Setting Screen and Operations for Scanning to Save
Setting Screen and Operations for Printing Saved Files
Storage Locations and File Formats for Each Mode
Linking with Mobile Devices
Connecting with Mobile Devices
Connecting Directly
Utilizing the Machine through Applications
Using AirPrint
Printing with AirPrint
Scanning with AirPrint
Faxing with AirPrint
If AirPrint Cannot Be Used
Printing with Default Print Service (Android)
Managing the Machine
Applying a Security Policy to the Machine
Using a Password to Protect the Security Policy Settings
Configuring the Security Policy Settings
Security Policy Setting Items
Managing Users
Configuring the Personal Authentication Management Settings
Registering User Information in the Local Device
Importing/Exporting User Data
Adding and Editing User Information in a CSV File
Registering Server Information
Configuring the Authentication Functions
Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer
Using Other Convenient Personal Authentication Management Functions
Setting the Department ID Management
Changing the System Manager ID and PIN
Configuring the Department ID Management Settings
Using Department IDs to Manage Printing or Remote Scanning via Computer
Configuring Personal Folders
Using ACCESS MANAGEMENT SYSTEM
Deleting User Setting Information
Configuring the Network Security Settings
Restricting Communication by Using Firewalls
Specifying IP Addresses in Firewall Settings
Specifying MAC Addresses in Firewall Settings
Configuring the Firewall of the Sub Line
Setting a Proxy
Configuring the Key and Certificate for TLS
Generating the Key and Certificate for Network Communication
Configuring the IPSec Settings
Configuring the IEEE 802.1X Authentication Settings
Restricting the Machine's Functions
Restricting Access to Address Book and Sending Functions
Restricting Use of the Address Book
Limiting Available Destinations
Restricting the Fax Sending Functions
Restricting Printing from a Computer
Restricting the Use of Memory Media
Adding a Digital Signature to Sent Files
Generating a Device Signature Certificate
Registering a User Signature Certificate
Managing the Machine from a Computer (Remote UI)
Starting the Remote UI
Checking the Status and Logs
Turning OFF/Restarting the Machine
Registering Destinations via the Remote UI
Sharing an Address List with Specific Users
Registering User Groups
Registering a Key and Certificate for Network Communication
Configuring the Expiration Check Method for Received Certificates
Generating a Key and Certificate Signing Request (CSR)
Retrieving/Updating a Certificate from an SCEP Server
Managing Stored Files
Managing the Logs
Importing/Exporting the Setting Data
Importing/Exporting All Settings
Importing/Exporting the Settings Individually
Address Book Items
Updating the Firmware
Updating the Firmware (Distribution)
Setting Scheduled Updates
Displaying Messages from the Administrator
Configuring the Visual Message Function
Sending E-Mail Notification When an Error Occurs
Installing System Options
Synchronizing Settings for Multiple Canon Multifunction Printers
Starting Setting Synchronization
Switching the Machines to Synchronize
Managing Data in the Storage
Initializing All Data/Settings
Checking the Number of Pages for Copy/Print/Fax/Scan
Printing Reports and Lists
Checking the Options and Functions Installed in the Machine
Paper Type Management Settings
Settings/Registration
<Preferences>
<Paper Settings>
<Display Settings>
<Timer/Energy Settings>
<Network>
<TCP/IP Settings>
<IPv4 Settings>
<IPv6 Settings>
<DNS Settings>
<Firewall Settings>
<IPv4 Address Filter>
<IPv6 Address Filter>
<MAC Address Filter>
<Wireless LAN>
<Direct Connection Settings>
<Sub Line Settings>
<Firewall Settings>
<Settings for System Data Communication>
<External Interface>
<Accessibility>
<Adjustment/Maintenance>
<Adjust Image Quality>
<Special Processing>
<Adjust Action>
<Maintenance>
<Check Maintenance Method>
<Output Consumables Report>
<Initialize After Replacing Parts>
<Function Settings>
<Common>
<Paper Feed Settings>
<Paper Output Settings>
<Print Settings>
<Default Settings for Output Report>
<Scan Settings>
<Generate File>
<Set Authentication Method>
<Copy>
<Printer>
Output Report
Custom Settings
UFR II
PCL
PS
Imaging
PDF
XPS
Utility
<Send>
<Output Report>
<Common Settings>
<E-Mail/I-Fax Settings>
<Fax Settings>
<Set Line>
<Remote Fax Settings>
<Receive/Forward>
<Output Report>
<Common Settings>
<Set Fax/I-Fax Inbox>
<Fax Settings>
<Store/Access Files>
<Common Settings>
<Scan and Store Settings>
<Access Stored Files Settings>
<Network Settings>
<Memory Media Settings>
<Print>
<Set Destination>
<Acquire Remote Address Book>
<Make Remote Address Book Open>
<Management Settings>
<User Management>
<Authentication Management>
<Picture Login>
<Keyboard Authentication>
<Device Management>
<Manage Personal Settings>
<License/Other>
<MEAP Settings>
<Data Management>
<Import/Export>
<Security Settings>
<Authentication/Password Settings>
<Authentication Function Settings>
<Password Settings>
<Encryption Settings>
Volume Settings (Volume Settings)
Adjusting Print Quality
Adjusting Gradation
Adjusting Density
Correcting Color Mismatch
Automatically Adjusting Color Registration and Color Intensity
Making Colors More Vivid
Adjusting Image Size
Reducing Toner Used When Color Printing
Troubleshooting
If the Machine Does Not Operate
Cannot Print
Problems with Printing Results
Problems with Faxes
Problems with Scanning
Problems with the Network
Problems with Security
Other Problems
A Message or a Number Starting with "#" (an Error Code) Is Displayed
A Message Saying to Contact Your Dealer or Service Representative Is Displayed
Countermeasures for Each Message
Countermeasures for Each Error Code
Implementing Security Measures
Various Security Functions
Appendix
Third Party Software
Feature Highlights
Operability
Utilizing Personalization
Productivity
Image Quality
Manageability
Building a Dual Network Environment
Reliability
Office Compatibility
The List of System Functions and Items
Home
Copy
Fax
Scan and Send
Scan and Store
Access Stored Files
Fax/I-Fax Inbox
Print
MEAP
Installing MEAP Applications
Managing MEAP Applications
Managing MEAP Application Licenses
Changing Login Services
Basic Windows Operations
System Specifications
Fax Function
Send Functions
Printer Functions
Management Functions
System Environment
Network Environment
System Options

Portal Top > Manual top > Managing the Machine > Managing Data in the Storage

Managing Data in the Storage

A04E-0EL

The Storage of the machine contains data such as Address Book information, undeleted job data, and password information. By encrypting this data, you can prevent the information from being accessed without authorization.

Initializing All Data/Settings


Encrypting the data in the Storage does not guarantee that the data is protected from all unauthorized acts. Take sufficient care when managing data.


The machine generates 128-bit encryption keys and uses the AES-XTS algorithm for encryption.

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User's Guide

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