Sending Scanned Data to an E-mail Address
Required Preparations |
User registration is required. Prepare the PIN code obtained during the user registration process. |
1
On the Home screen, press [Scan to Email].
2
Enter the PIN code, and press [Login].
 |
If you forget the PIN Code, you can issue another one. For more information, see the following. |
3
Place the originals.
For details on placing originals, see the manual for your multifunction printer.
4
Check the scan settings.
For information on changing the scan settings, see the following.
To cancel scanning, press [
] on the top left of the screen to return to the previous screen.
] on the top left of the screen to return to the previous screen.5
Press [Start scan].
You can press the 
(Stop) button while scanning to cancel scanning.
(Stop) button while scanning to cancel scanning.6
When all the pages have been scanned, check the preview, and press [Send].
To scan additional pages, press [Add pages] before pressing [Send].
To cancel sending, press [] on the top left of the screen before pressing [Send] to return to the previous screen.
] on the top left of the screen before pressing [Send] to return to the previous screen.When you press [Send], the e-mail with scanned images attached is sent and a screen indicating that sending is complete is displayed. To scan another document, press [New scan].
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If the file format is PDF, you may not be able to scan additional pages, depending on the version you are using. An e-mail with the scanned images attached is sent to the e-mail address that you registered to Cloud Connector when performing user registration. Scanned images cannot be attached to e-mail if they exceed 20 MB in size. In this case, an error with a download link is sent via e-mail. Click the link to download the scanned images. If saving the files is taking too long or saving fails, notification is sent via e-mail. |
7
Log out to complete the operation.
To return Cloud Connector to the initial screen
Press [Logout].
To exit Cloud Connector
Log out from the multifunction printer, or press [
].
].Changing the Scan Settings
Some settings cannot be configured with some models.
DestinationEnables you to check the destination e-mail address. You can also change the file name of the scanned images.
File FormatsSetting | Options |
File format | TIFF (a file format suitable for images) PDF*1 (a standard PDF file that includes searchable text*3) PDF/A*1 (a PDF file compatible with PDF/A-1b that includes searchable text*3 and is suitable for long-term storage) PDF (Compact)*2 (a PDF file that includes searchable text*3 and has a higher compression rate than a standard PDF file) |
*1 When the file format is PDF or PDF/A, [Scan resolution] cannot be set to a resolution other than 300 dpi or 600 dpi.
*2 When the file format is PDF (Compact), [Scan resolution] cannot be set to a resolution other than 300 dpi. Also, [Color] cannot be set to [Black/White].
*3 If the multifunction printer does not support OCR (optical character recognition), the text of the PDF file will not be searchable.
[Quick settings]Setting | Options |
Color | Auto Color, Grayscale, Black/White*1(The mode selected on the settings screen for administrators is displayed.) |
Duplex mode | Simplex Duplex (Long Edge, Short Edge) |
*1 When the file format is PDF (Compact), [Color] cannot be set to [Black/White].
[Advanced settings]Setting | Options |
Color | Auto Color Grayscale Black/White*1 |
Duplex mode | Simplex Duplex long edge Duplex short edge |
Image mode | Text/Image Image Photo Text Text/Photo Map Map Text/Photo Second Copy |
Scan size*2 | Auto Free size Manual Originals have different sizes (On, Off) |
Scan resolution*2 | TIFF: 100x100, 150x150, 200x100, 200x200, 200x400, 300x300 PDF: 300x300, 600x600 PDF (Compact): 300x300 PDF/A: 300x300, 600x600 |
Density | 0 to 10 |
*1 When the file format is PDF (Compact), [Color] cannot be set to [Black/White].
*2 When scanning additional pages with the file format set to PDF, the settings cannot be changed.