Sending Scanned Data to an E-mail Address

Required Preparations
User registration is required.
Performing User Registration
Prepare the PIN code obtained during the user registration process.
1
On the Home screen, press [Scan to Email].
2
Enter the PIN code, and press [Login].
If you forget the PIN Code, you can issue another one. For more information, see the following.
Reissuing a PIN Code
3
Place the originals.
For details on placing originals, see the manual for your multifunction printer.
4
Check the scan settings.
For information on changing the scan settings, see the following.
Changing the Scan Settings
To cancel scanning, press [] on the top left of the screen to return to the previous screen.
5
Press [Start scan].
You can press the (Stop) button while scanning to cancel scanning.
6
When all the pages have been scanned, check the preview, and press [Send].
To cancel sending, press [] on the top left of the screen before pressing [Send] to return to the previous screen.
When you press [Send], the e-mail with scanned images attached is sent and a screen indicating that sending is complete is displayed. To scan another document, press [New scan].
If the file format is TIFF, you can press [Add pages] to scan additional pages before pressing [Send].
An e-mail with the scanned images attached is sent to the e-mail address that you registered to Cloud Connector when performing user registration.
Scanned images cannot be attached to e-mail if they exceed 20 MB in size. In this case, an error with a download link is sent via e-mail. Click the link to download the scanned images.
If saving the files is taking too long or saving fails, notification is sent via e-mail.
7
Log out to complete the operation.
To return Cloud Connector to the initial screen
Press [Logout].
To exit Cloud Connector
Log out from the multifunction printer, or press [].

Changing the Scan Settings

Some settings cannot be configured with some models.
 Destination
Enables you to check the destination e-mail address. You can also change the file name of the scanned images.
 File Formats
Setting
Options
File format
TIFF (a file format suitable for images)
PDF*1 (a standard PDF file that includes searchable text*3)
PDF/A*1 (a PDF file compatible with PDF/A-1b that includes searchable text*3 and is suitable for long-term storage)
PDF (Compact)*2 (a PDF file that includes searchable text*3 and has a higher compression rate than a standard PDF file)
*1 When the file format is PDF or PDF/A, [Scan resolution] cannot be set to a resolution other than 300 dpi or 600 dpi.
*2 When the file format is PDF (Compact), [Scan resolution] cannot be set to a resolution other than 300 dpi. Also, [Color] cannot be set to [Black/White].
*3 If the multifunction printer does not support OCR (optical character recognition), the text of the PDF file will not be searchable.
 [Quick settings]
Setting
Options
Color
Auto
Color, Grayscale, Black/White*1(The mode selected on the settings screen for administrators is displayed.)
Duplex mode
Simplex
Duplex (Long Edge, Short Edge)
*1 When the file format is PDF (Compact), [Color] cannot be set to [Black/White].
 [Advanced settings]
Setting
Options
Color
Auto
Color
Grayscale
Black/White*1
Duplex mode
Simplex
Duplex long edge
Duplex short edge
Image mode
Text/Image
Image
Photo
Text
Text/Photo Map
Map
Text/Photo
Second Copy
Scan size
Auto
Free size
Manual
Originals have different sizes (On, Off)
Scan resolution
TIFF: 100x100, 150x150, 200x100, 200x200, 200x400, 300x300
PDF: 300x300, 600x600
PDF (Compact): 300x300
PDF/A: 300x300, 600x600
Density
0 to 10
*1 When the file format is PDF (Compact), [Color] cannot be set to [Black/White].

Find manuals for other products
Cloud Connector
User's Guide (Product Manual)
USRMA-9026-022025-01Copyright CANON INC. 2024