Enabling Department ID Management
After registering a Department ID, configure the settings to enable Department ID Management. Once Department ID Management is started, a login screen appears when operating the machine.
By default, the following functions can be operated without having to log in. Printing and sending faxes from a computer Scanning and saving data to a computer You can also restrict these operations as needed. |
This section describes how to configure the settings using Remote UI from a computer.
On the control panel, select [Menu] in the [Home] screen, and then select [Management Settings] to configure the settings.
[Department ID Management]Administrator privileges are required.
1
Log in to Remote UI in System Manager Mode.
Starting Remote UI2
On the Portal page of Remote UI, click [Settings/Registration].
Portal Page of Remote UI3
Click [User Management]
[Department ID Management]
[Edit].
The [Edit Department ID Management] screen is displayed.
4
Select the [Department ID Management] checkbox.
5
To restrict printing from a computer with an unknown Department ID, clear the item.
To restrict printing and sending faxes from a computer with an unknown Department ID
Clear the [Allow Print Jobs with Unknown IDs] checkbox.
* When this checkbox is cleared, you must set the Department ID on the driver to be able to print or send faxes from a computer.
Setting the Department ID and PIN on a Computer To restrict scanned data to be saved to a computer
Clear the [Allow Scan Jobs with Unknown IDs] checkbox.
* The Department ID cannot be set on the driver or application for scanned data to be saved to a computer. Therefore, when this checkbox is cleared, users can no longer save scanned data to the computer during Department ID Management.
6
Click [OK].
The settings are applied.
7
Log out from Remote UI.