Selecting a File Format

You can select the file format into which documents are converted. Scanned documents are converted into the file format specified here, and then sent to the specified destination.

<Scan>

Specify destinations or connect the USB memory device

Tap a file format

File Format

Select from <PDF>, <PDF (Compact)>, <PDF (Compact/OCR)>, <PDF (OCR)>, <JPEG>, and <TIFF>.

<Set PDF Details>* /<Set PDF/TIFF Details>*

You can specify the PDF to require a password for opening or to indicate validation that the document was scanned from the machine. You can also specify whether to divide multiple images into separate files when sending them by e-mail or storing them into a file server.

*Some items are only available when the optional Send PDF Security Feature Set is enabled.

<Scan>

Specify destinations or connect the USB memory device

Tap detail settings for the PDF file

Specify the settings

<Encryption>

Set a password for encrypting the PDF. For advanced Encryption Level settings, see Setting the PDF Encryption Level.

<Digital Signatures>

Tap <Top Left> to assign a device signature to the PDF as proof of it being scanned on the machine. Create the device signature beforehand (Generating a Device Signature Key).

<Divide into Pages>

Specify whether to divide multiple images into separate files when sending them by e-mail or storing them into a file server.

<Off>

Sends multiple images as a single file without dividing them.
<On>

Separates multiple images and sends them as separate files.


<PDF (Compact)> compresses photos and illustrations on documents more than <PDF>. The file will be smaller, but the image quality of some documents or the number of documents that can be scanned at once may be lower. If you select <PDF (Compact)>, you can specify the compression level. You can create a text-searchable PDF by selecting <PDF (Compact/OCR)> or <PDF (OCR)> to process the document with OCR (optical character recognition). This function detects the orientation of the document and automatically rotates it to create a PDF. For mor information, see OCR (Text Searchable) Settings. For the resolutions of each file format, see Send Function.

<PDF (Compact)> compresses photos and illustrations on documents more than <PDF>. The file will be smaller, but the image quality of some documents or the number of documents that can be scanned at once may be lower. If you select <PDF (Compact)>, you can specify the compression level.

You can create a text-searchable PDF by selecting <PDF (Compact/OCR)> or <PDF (OCR)> to process the document with OCR (optical character recognition). This function detects the orientation of the document and automatically rotates it to create a PDF. For mor information, see OCR (Text Searchable) Settings.

For the resolutions of each file format, see Send Function.