Importing and Exporting the Address Book and Settings
You can write the Address Book and settings to files and save (export) them to a computer. You can also load an exported file and apply (import) the Address Book and settings to the machine.
You can use this function in case of an unexpected event. In addition, an exported file can be imported to other Canon multifunction machines, so the Address Book and the settings data can be shared with other machines without the need to register the information and configure the settings.
You can use this function in case of an unexpected event. In addition, an exported file can be imported to other Canon multifunction machines, so the Address Book and the settings data can be shared with other machines without the need to register the information and configure the settings.
Items That Can Be Imported and Exported
There are two ways to import and export files. You can either import and export individual files containing only the required settings, or you can batch import and export all settings together in one file.
The items that can be imported and exported vary depending on the import or export method you use.
Items That Can Be Imported and Exported Individually
Address Book
Device Settings (Forwarding Settings, Address Book, Favorite Settings for sending)
Favorites of the Web Access function
Printer Settings
Paper Information
Items That Can Be Imported and Exported in Batch
For batch export, you can either export all of the items below or just the ones that you specify.
* Support for importing and exporting the [Settings/Registration] menu items may vary depending on the setting items. For details, see the lists that show which items support the import and export functions, and which items are included in the settings below. Settings That Can Be Distributed, Imported, and Exported
Settings/Registration Basic Information
Paper Type Management Settings
Settings for Printer Settings
Download Profile for Printer Settings
Forwarding Settings
Box Settings
Department ID Management Settings
Key Settings
Certificate/Certificate Revocation List (CRL) Settings
Visual Message Settings
Home Settings*1*2
Web Access Settings
Favorite Settings
Address Book
User Group Address List
Authentication User Management
Security Policy Settings*3
Personal Setting Information*4
MEAP Application Setting Information
*1These settings can only be imported to Canon multifunction machines that support the [Home] screen.
*2Depending on the model of the export source, you may not be able to import Shared buttons. For details, contact your dealer or service representative.
*3If the security policy settings are password-protected, you can import them in the following cases:
When the password for the security policy settings matches between the export source and import destination
When no password is set for the import destination
* The same password set for the export source will be set for the import destination.
* The same password set for the export source will be set for the import destination.
*4For the items available for Personal Setting Information, see the following list: Settings That Can Be Personalized
Points to Note When Importing and Exporting Data
Importing and Exporting Between Machines Using the Same Display Language
The display language must be the same between the import destination and export source. If the display language is different, the setting values may be garbled and the import destination may not operate correctly.
Points to Note for Execution
Do not turn OFF the machine until the import or export is complete. Turning OFF the machine during processing may cause data corruption or machine failure.
* It may take a few minutes until the process is completed.
It is recommended that import and export be executed when no users are using the machine. Some operations and processes are not allowed while import or export is in progress.
Operations and Processes Not Allowed During Import or Export
: Allowed 
: Not allowedOperation or process | Execution during import or export | Import or export while operation or process is in progress |
Send job | | |
Forwarding job | | |
Fax or I-Fax job | | |
Report print job | | |
Scan and Store (Advanced Box, network, memory media) | | |
Individual import or export | | |
Batch import or export | | |
Device information distribution | | |
Mail Box backup | | |
Import or export of Workflow Composer | | |
Software update process | | |
Synchronization of personalized data | | |
Operation of the control panel | | |
Operation of Remote UI | | |
Web Access function (web page content acquisition) | | |
Web Access function (error screen display) | | |
Use of Remote Address Book | | |
Sleep of the machine | | |
Shutdown process of the machine | | |
Error code display | | |
When Personalized Data Is Synchronized
When you start the synchronization of personalized data while using the machine as a client machine*1, the import and export of the following data to be synchronized will be restricted:
Personal setting information*2
User group address list
*1This also includes server machines with the client function enabled.
*2For details on the Personal Setting Information items that are supported, see the following list: Settings That Can Be Personalized
If you want to import or export the data to be synchronized while personalized data synchronization is in progress, you need to stop the synchronization and perform operations on the server machine.
When Importing Data from Another Machine While Synchronization Is in Progress
If you want to import data from another machine that is not synchronized while personalized data synchronization is in progress, follow the procedure below.
Administrator privileges are required to import data.
Required Preparations
Prepare the data to be imported. On another machine, export the user data and user group data to be added. Exporting Data Individually
1
Stop the synchronization on the client machine to which the data will be imported. Stopping Synchronization on a Client Machine
2
Back up the existing data on the server machine. Backing Up and Restoring Data
3
On the server machine, delete the user and user group information corresponding to the data to be imported to the client machine. Deleting Personalized Data on the Server Machine
4
On the client machine for which synchronization was stopped, import the data to be synchronized.
5
Start synchronization on the client machine to which the data was imported. Starting Synchronization on a Client Machine
NOTE
When Importing the Personal Address Lists and User Group Address Lists on the Server Machine Where Synchronization Is in Progress
When [Destination Server Address] is set to "localhost:8443" on the server machine with the client functions enabled, you can import the personal address lists and user group address lists individually even while synchronization is in progress. Importing Data Individually
When Exporting Data While Synchronization Is in Progress
On a client machine, you cannot export the data to be synchronized while personalized data synchronization is in progress.
On a server machine with the client function enabled, you can export the data to be synchronized only when [Destination Server Address] is set to "localhost:8443." Preparing to Update Personalized Data on the Client Machine
On a server machine with the client function enabled, you can export the data to be synchronized only when [Destination Server Address] is set to "localhost:8443." Preparing to Update Personalized Data on the Client Machine