Importing and Exporting the Address Book and Settings
Document number: A0YC-1WK
You can write the Address Book and settings to files and save (export) them to a computer. You can also load an exported file and apply (import) the Address Book and settings to the machine. You can use this function in case of an unexpected event. In addition, an exported file can be imported to other Canon multifunction machines, so the Address Book and the settings data can be shared with other machines without the need to register the information and configure the settings.
There are two ways to import and export files. You can either import and export individual files containing only the required settings, or you can batch import and export all settings together in one file.
For batch export, you can either export all of the items below or just the ones that you specify.
* Support for importing and exporting the [Settings/Registration] menu items may vary depending on the setting items. For details, see the lists that show which items support the import and export functions, and which items are included in the settings below. Settings That Can Be Distributed, Imported, and Exported
Settings/Registration Basic Information
Paper Type Management Settings
Settings for Printer Settings
Download Profile for Printer Settings
Forwarding Settings
Box Settings
Department ID Management Settings
Key Settings
Certificate/Certificate Revocation List (CRL) Settings
Visual Message Settings
Home Settings*1*2
Web Access Settings
Favorite Settings
Address Book
User Group Address List
Authentication User Management
Security Policy Settings*3
Personal Setting Information*4
MEAP Application Setting Information
*1These settings can only be imported to Canon multifunction machines that support the [Home] screen.
*2Depending on the model of the export source, you may not be able to import Shared buttons. For details, contact your dealer or service representative.
*3If the security policy settings are password-protected, you can import them in the following cases:
When the password for the security policy settings matches between the export source and import destination
When no password is set for the import destination * The same password set for the export source will be set for the import destination.
Importing and Exporting Between Machines Using the Same Display Language
The display language must be the same between the import destination and export source. If the display language is different, the setting values may be garbled and the import destination may not operate correctly.
Points to Note for Execution
Do not turn OFF the machine until the import or export is complete. Turning OFF the machine during processing may cause data corruption or machine failure.
* It may take a few minutes until the process is completed.
It is recommended that import and export be executed when no users are using the machine. Some operations and processes are not allowed while import or export is in progress.
Import or export while operation or process is in progress
Send job
Forwarding job
Fax or I-Fax job
Report print job
Scan and Store (Advanced Box, network, memory media)
Individual import or export
Batch import or export
Device information distribution
Mail Box backup
Import or export of iW Function Flow/Workflow Composer
Software update process
Synchronization of personalized data
Operation of the control panel
Operation of Remote UI
Web Access function (web page content acquisition)
Web Access function (error screen display)
Use of Remote Address Book
Sleep of the machine
Shutdown process of the machine
Error code display
When Personalized Data Is Synchronized
When you start the synchronization of personalized data while using the machine as a client machine*1, the import and export of the following data to be synchronized will be restricted:
Personal setting information*2
User group address list
*1This also includes server machines with the client function enabled.
*2For details on the Personal Setting Information items that are supported, see the following list: Settings That Can Be Personalized
If you want to import or export the data to be synchronized while personalized data synchronization is in progress, you need to stop the synchronization and perform operations on the server machine.
When Importing Data from Another Machine While Synchronization Is in Progress
If you want to import data from another machine that is not synchronized while personalized data synchronization is in progress, follow the procedure below.
Administrator privileges are required to import data.
Required Preparations
Prepare the data to be imported. On another machine, export the user data and user group data to be added. Exporting Data Individually
When Importing the Personal Address Lists and User Group Address Lists on the Server Machine Where Synchronization Is in Progress
When [Destination Server Address] is set to "localhost:8443" on the server machine with the client functions enabled, you can import the personal address lists and user group address lists individually even while synchronization is in progress. Importing Data Individually
When Exporting Data While Synchronization Is in Progress
On a client machine, you cannot export the data to be synchronized while personalized data synchronization is in progress. On a server machine with the client function enabled, you can export the data to be synchronized only when [Destination Server Address] is set to "localhost:8443." Preparing to Update Personalized Data on the Client Machine
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